We are seeking a highly organized, experienced and proactive Executive Personal Assistant to provide direct support to a busy CEO. This is a remote position requiring availability during North American PST/EST business hours.
This role is best suited to someone who thrives in a fast-paced, high-expectation environment, works independently, and takes full ownership of assigned responsibilities without requiring constant follow-up.
Key Responsibilities
· Manage and coordinate Director's business and personal calendars, appointments, meetings and deadlines.
· Manage tasks independently, maintain action lists and ensure deadlines and commitments are followed through to completion.
· Prepare regular reports, summaries, trackers and status updates without needing to be asked.
· Liaise professionally with employees, clients, suppliers, professional advisers and other internal/external stakeholders by phone and email.
· Draft and proofread correspondence, reports, presentations and other documents.
· Conduct research, gather information and present findings clearly and concisely.
· Prepare for meetings, organize supporting information, take notes/minutes when required and follow up on action items.
· Maintain organized electronic files, records and confidential documentation.
· Assist with administrative, legal, corporate and personal matters as required.
· Handle highly confidential and sensitive business and personal information with absolute discretion.
· Proactively identify outstanding matters and follow up with relevant parties rather than waiting for instructions.
· Other tasks as assigned.
Requirements
· Minimum 3 years of executive assistant, personal assistant, secretarial or similar experience, preferably supporting senior executives in a fast-paced environment.
· Advanced Microsoft Office skills are mandatory, particularly Outlook, Excel, Word and PowerPoint.
· Advanced Outlook skills, particularly complex calendar and meeting management.
· Advanced Excel skills, including formulas, pivot tables, charts/diagrams, data analysis and report preparation.
· Excellent written and spoken English and strong professional communication skills.
· Exceptionally organized, detail-oriented and data-driven.
· Experience in Freight forwarding industry or a degree in international trade is preferred.
· Strong reporting, research and information-management skills.
· Ability to prioritize multiple competing deadlines and distinguish urgent matters from less important tasks.
· Ability to work independently with minimal supervision and provide regular progress/status reports.
· Strong judgment, problem-solving skills and ability to take initiative.
· Reliable and comfortable working remotely during PST/EST hours/night shift, depending on the candidate's location.
· High level of integrity and discretion when handling confidential information.
Preferred Qualifications
Candidates with a business, legal, paralegal or related university/college qualification, legal-secretarial experience, law-firm experience, or freight forwarding/logistics experience will be strongly preferred.
Working Style & Compensation
This is a demanding role with high expectations for accuracy, responsiveness, organization and follow-through. I maintain high professional standards and expect assigned tasks to be owned and completed without repeated reminders.
In return, a successful candidate who consistently performs at a high level can expect generous compensation and performance-based monetary bonuses.
This position is ideal for an experienced professional who enjoys responsibility, autonomy and working directly with a fast-paced executive, and who is looking for a long-term remote role.
Pay: ₹95,238.00 - ₹128,571.00 per month
Application Question(s):
- Do you have a university or college degree/diploma in Business, Paralegal Studies, Legal Studies, Administration or a related field? If yes, please specify your qualification, institution and field of study.
- Do you have previous freight forwarding, logistics or supply-chain experience? If yes, please briefly describe your role and number of years of experience.
- Do you have a minimum of 3 years of secretarial, Executive Assistant, Personal Assistant or similar administrative experience? Please state the number of years and the type of executives/professionals you supported.
- Do you have advanced Microsoft Outlook skills, particularly advanced calendar management? Please briefly describe your experience managing complex calendars, meetings, scheduling conflicts and multiple time zones.
- Do you have advanced Microsoft Excel skills, including formulas, pivot tables, charts/diagrams, data analysis and report preparation? Please provide examples of the Excel functions and reports you are comfortable preparing.
- Are you fluent in both written and spoken English and comfortable communicating professionally with senior management and external stakeholders by phone, email and video calls?
Education:
Work Location: Remote
