Job Description – Billing Engineer Position
Billing Engineer
Department
Project Execution / Quantity Survey & Billing
Reporting To
Project Manager / Senior Billing Engineer / Head Office
Location
Project Site / Head Office (as assigned)
Job Summary
The Billing Engineer is responsible for preparing, verifying, and submitting client bills and contractor bills, measuring executed quantities, maintaining billing records, coordinating with site engineers and clients, and ensuring timely certification and payment of all running account (RA) bills and final bills. The role requires strong knowledge of BOQs, drawings, contracts, IS codes, rate analysis, and measurement standards.
Key ResponsibilitiesClient Billing
- Prepare Running Account (RA) Bills.
- Prepare Final Bills.
- Verify executed quantities from site.
- Maintain Measurement Books (MB).
- Coordinate with consultants and client representatives for bill certification.
- Prepare deviation statements.
- Prepare extra item statements.
- Prepare variation claims.
- Track certified and pending bills.
- Follow up for bill approvals and payments.
- Maintain billing registers.
Contractor Billing
- Verify subcontractor measurements.
- Prepare contractor RA Bills.
- Verify work executed as per drawings.
- Cross-check contractor quantities.
- Prepare payment recommendations.
- Ensure deductions as per contract.
- Maintain contractor billing records.
- Process final contractor settlements.
Quantity Verification
- Take quantities from AutoCAD drawings.
- Prepare BOQ quantity sheets.
- Verify site measurements.
- Check work executed against BOQ.
- Identify excess or short quantities.
- Prepare quantity reconciliation reports.
- Maintain item-wise quantity tracking.
Documentation
- Maintain Measurement Books (MB).
- Prepare abstract sheets.
- Maintain bill registers.
- Record work completion certificates.
- Maintain approved drawings.
- Maintain revised drawings.
- Record change orders.
- Maintain variation records.
- Maintain client correspondence related to billing.
Coordination
- Coordinate with Site Engineers.
- Coordinate with Planning Engineers.
- Coordinate with Quality Engineers.
- Coordinate with Store Department.
- Coordinate with Survey Team.
- Coordinate with Client Engineers.
- Coordinate with Consultants.
- Coordinate with Accounts Department.
Cost Control
- Monitor BOQ consumption.
- Compare planned vs executed quantities.
- Prepare material reconciliation reports.
- Identify wastage.
- Monitor budget consumption.
- Assist in cost analysis.
- Prepare quantity variance reports.
Contract Management
- Study contract documents.
- Understand technical specifications.
- Interpret BOQ items.
- Verify applicable rates.
- Prepare claims for additional work.
- Prepare escalation calculations where applicable.
- Assist in dispute resolution with proper documentation.
Reporting
Prepare periodic reports including:
- Daily Billing Progress
- Weekly Billing Status
- Monthly Billing Summary
- Quantity Progress Report
- Payment Tracking Report
- Pending Certification Report
- Variation Register
- Extra Item Register
- Contractor Payment Status
- Client Outstanding Report
Required SkillsTechnical Skills
- Quantity Estimation
- Quantity Surveying
- BOQ Preparation
- Rate Analysis
- Measurement Book Preparation
- RA Billing
- Final Billing
- Quantity Reconciliation
- Material Reconciliation
- Contract Interpretation
- Tender Drawings
- Working Drawings
- AutoCAD Reading
- Billing Documentation
Software Knowledge
- Microsoft Excel (Advanced)
- Microsoft Word
- AutoCAD
- ERP Software (preferred)
- Tally (basic understanding preferred)
- MS Project (preferred)
Knowledge Required
- IS Codes
- CPWD Specifications
- State SOR
- BOQ Interpretation
- EPC Contracts
- Item Rate Contracts
- Percentage Rate Contracts
- Measurement Standards
- Billing Procedures
- Material Consumption Norms
- Quantity Surveying Practices
Qualifications
- B.Tech/B.E. in Civil Engineering, or
- Diploma in Civil Engineering
Experience
- Junior Billing Engineer: 0–2 Years
- Billing Engineer: 2–5 Years
- Senior Billing Engineer: 5+ Years
Experience in infrastructure projects such as water supply, sewerage, buildings, roads, bridges, pipelines, EPC projects, industrial works, or government contracts is preferred.
Key Competencies
- Strong analytical ability
- Attention to detail
- Accuracy in quantity calculations
- Time management
- Good communication skills
- Problem-solving ability
- Documentation skills
- Negotiation skills
- Team coordination
- Ability to work under deadlines
Key Performance Indicators (KPIs)
- Timely submission of RA Bills
- Accuracy of quantity measurements
- Percentage of bills certified without major observations
- Reduction in billing errors
- Timely contractor bill processing
- Outstanding payment recovery
- Quantity reconciliation accuracy
- Proper documentation and record maintenance
- Successful preparation of variation and extra item claims
- Compliance with contract conditions and billing procedures
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Flexible schedule
- Life insurance
- Paid sick time
- Paid time off
Work Location: In person
