WHO WE ARE
Christel House (CHI) is a global education network serving more than 6,000 students annually from under-resourced communities in India, Jamaica, Mexico, South Africa, and the US (Indianapolis). Our vision is for our students to break the cycle of poverty. Our goal is that they will achieve upward economic mobility, become good citizens, and identify and realize their goals, dreams, and human potential. To achieve this goal, the Christel House model is holistic, purposefully integrating academics, leadership and character development, health & social services, and college & careers.
Summary of Job Role:
The Store & Purchase In-Charge will be responsible for the procurement, vendor management, inventory control, and material distribution to ensure smooth and timely school operations. The role ensures quality purchasing, accurate documentation, and readiness of all supplies for the academic year while coordinating repairs and supporting all departments efficiently.
Job Description
Supervising the overall operations involved in both strategic planning and day-to-day operations, particularly in relation to Facilities, Purchases, and stores.
- Responsible for the timely purchase of all school-required materials like stationaries, uniforms, and housekeeping materials in the stores as and when required.
- Responsible for finding quality vendors by obtaining alternate quotations for all regular and non-regular purchases/materials.
- Scrutinizing the material for better quality at a competitive cost and suitable delivery terms.
- Responsible for clearing bills for payment from the Finance department after thorough checks on quality, quantity and ensuring the following of proper Internal control processes of the materials supplied by the vendor.
- Classification of the nature of repair work throughout the school campus and engaging suitable service providers to execute the same within the stipulated timelines.
- To initiate/plan actions in maintaining a safe and healthy environment in school.
- Responsible for the issue of materials to various departments as per their requirement and usage.
- Responsible for all school supplies like stationery, notebooks, textbooks, uniforms, belts, shoes, housekeeping materials, cleaning liquids, etc. required at the beginning of the academic year are purchased well in advance and are in stock before the school re-opens.
- Ensure to Issue a second set of uniforms in December/January each academic year.
- Collecting/reusing books at year-end, depending on the condition of the books.
- Responsible for maintaining inventory of stock records in Tally software, and quarterly full stock verification.
- Prepare and process requisitions regarding the purchase of items
- Develop and implement a purchasing process and follow instructions, policies, and procedures.
- Build and maintain good relationships with new and existing suppliers.
- Verification of rates in quotes Vs. bills.
- Timely Distribution of materials against requisition received. The requisition should be approved by the Dept. supervisor.
- Responsible for taking multiple quotations for all purchases during the year and samples to be shown to the supervisor for all new items
- All materials related to School re-opening, including uniform, shoes, socks, belts, sweaters, stationery, books, HK material, cleaning liquids and sanitizing material etc. to be purchased before School re-opens.
- Supervising and monitoring the usage of cleaning materials to ensure effective use and prevent wastage.
- Prepare a list of materials with rates for easy comparison and a list of vendors with address and contact number. for easy reference
- Identify new vendors for materials supply
- Mentorship and training of team members
- Timely execution of tasks
- Providing any material requested by teachers within 7 days or less.
- Fill up the BID analysis form for all the purchases above 1 lakh before finalizing the vendor.
- Preparing proper documentation of the materials and transactions, getting approval from the head of the department, and submitting the bills (invoice copy, material requisition form, quotation, approval email copy) to the finance manager.
- Maintaining separate files for store requisition forms for teachers and outward files for support staff, inward files, and material stock files.
- Maintaining the proper procedure for all the major purchases above one lakh rupees as follows:
- Providing quotations for the material to be purchased
- Negotiating before finalising the material
- Analysing well before finalizing the vendor
- Then sending it for approval to the head of the department
- Provide an approximate budget for the following academic year in October. (uniform budget, school stationery budget, notebooks and textbooks budget, kitchen utensils budget, chemical budget)
- All the issued textbooks to the teachers are requested back during the first and second weeks of the new financial year, that is, the month of April.
- At the time of the reopening of the school, that is, in April, issuing stationery, notebooks, and textbooks to the teachers, and uniform kits to the students (uniform, shoes, belt, socks, and inner garments)
- Segregating notebooks, textbooks, and stationery class-wise and distributing to respective classes.
Requirements and Skills:
- Bachelor’s degree in Business Administration, Supply Chain, Commerce, or a related field
- 3–5 years of experience in procurement, stores management, operations, or facility coordination
- Strong understanding of purchasing processes, vendor evaluation, and negotiation
- Experience using Tally or similar inventory management software
- Knowledge of school operations and academic-year planning (preferred)
Pay: ₹35,000.00 - ₹40,000.00 per month
Benefits:
- Food provided
- Health insurance
- Leave encashment
- Provident Fund
Work Location: In person
