Description
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The Executive Assistant (EA) to the Director Development will provide high-level administrative and operational support to the Director Development as well as ensure the efficient functioning of the Development Office. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The EA will coordinate schedules, manage correspondence, support fundraising activities, and liaise with internal and external stakeholders.
About ATREE
The Ashoka Trust for Research in Ecology and the Environment (ATREE) was established in 1996 as a non-profit organization headquartered in Bangalore, India with an initial focus on assessment and monitoring of biodiversity. Over the years, ATREE has built global recognition and credibility as an institution focused on rigorous interdisciplinary knowledge generation for use by policy and practice, towards environmental conservation and sustainable, socially just development. ATREE is today, a premier institution in India that encompasses an academy focused on developing the next generation of scholars and environmental leaders, research centers focused on science-based knowledge and evidence for influencing policy and scaling practice, and community-based conservation centres focused on grassroot solutions, rooted in participatory approaches and democratic institutions.
ATREE envisions a society committed to environmental conservation and sustainable, socially just development. ATREE strives to deliver on its vision and mission, goal and objectives through four key impact pathways, namely Research, Action, Policy & Education, with our work focusing on issues of biodiversity conservation, ecosystem restoration, land rights and livelihoods, forest governance, water security and governance, and sustainable agriculture in rural and/or urban contexts.
Responsibilities
Core Administrative Support
Proactively manage the Director’s calendar, schedule meetings, appointments, and travel arrangements.
Handle Donor and partner correspondence, emails, and phone calls, ensuring timely and accurate responses
Prepare meeting agendas, materials, and minutes, and arrange for meeting logistics, including venue, catering, and travel for the Director and the DO
Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring efficient and cost-effective travel for the Director and Development Office members where required.
Maintain accurate records of contacts, projects, and other relevant information.
Maintain and organize files, records, and documents related to development activities.
Track deadlines and deliverables, ensuring smooth implementation of activities
Conduct background research and prepare briefing materials for donor meetings.
Serve as a liaison between the Director Development and internal teams, partners and partners managing expectations
Assist with basic bookkeeping tasks, such as preparing invoices, reimbursements along with follow ups ,tracking expenses, and reconciling accounts.
Development-Specific Responsibilities:
Assist the Director and the DO with fundraising efforts, including preparing materials for donors, ensuring timely communication, maintaining relationships with key stakeholders and tracking key milestones
Assist with planning and organizing events, such as fundraising events and conferences and planning outreach opportunities for the Director at key events
Provide assistance with various projects, including research, data collection, report preparation and liaison with collaborators
Support the donor due diligence process by compiling, organizing, and submitting the required documentation to facilitate grant and partnership requirements.
Review grant opportunities and identify relevant funding calls online and on public forums and share applicable opportunities with ATREE fellows and researchers.
Coordinate any other activities within the organization as assigned by Development Director from time to time
Other responsibilities:
Provide logistical and other administrative support to Strategic Advisor, The Himalaya Initiative, for his travels as needed.
Extend Institutional secretarial support to the Strategic advisor, The Himalaya Initiative.
Qualifications
7 or more years of experience in an executive assistant or administrative support role, preferably in a nonprofit or development setting.
Strong written and verbal communication skills.
Strong technical proficiency, specifically in Google Suite, MS Office
Strong organizational and time-management abilities.
Experience in overseeing budgets and expenses with an understanding of basic accounting.
Experience in developing internal processes and filing systems.
Experience in planning and conducting small events
Discretion in handling confidential and sensitive information.
Ability to work independently as well as part of a small tight knit team
A proactive, problem-solving mindset with keen attention to detail.
Knowledge of nonprofit development and fundraising best practices is a plus
How to Apply
Contact
Please direct your questions regarding this position to
[email protected]
Note
- Only candidates who are shortlisted for the interview will be contacted.
Date Posted
10 July 2026
Valid Through
July 31, 2026
Employment Type
Full-time
Job Location
Bangalore
