Operational
§ Ensures that each section of the Accounting and Finance Department is managed efficiently, maximising utilisation of technology.
§ Ensures that the physical inventories of all supplies and operating equipment are being taken on a monthly and a biannual basis respectively.
§ Implements all necessary control in order to safeguard the assets of the hotel and to maintain records for the fixed assets, operating equipment, supplies and inventories.
§ Reviews the reports compiled by Cost Auditor and liaises with the Materials Manager to ensure proper procedures and control of inventories.
§ Knows all terms and conditions of the management agreement and ensures that they are adhered to.
§ Monitors requirements set out in the management agreement checklist.
§ Keeps and safeguards all contracts, leases, insurance policies and all legal and financial documents.
§ Obtains the requisite licenses for foreign exchange dealing, imports, liquor, tobacco, and entertainment and so forth from the appropriate regulatory authorities.
§ Administers Hyatt and local insurance matters in conjunction with Hyatt International’s and locally appointed insurance agents.
§ Liaises with Hyatt International’s and hotel appointed legal consultants for all legal matters.
§ Administers the Information Systems section and ensures that the hotel computer system and its software are fully utilised, well safeguarded, properly maintained and all licenses are up-to-date.
§ Administers credit and collection procedures that have been established by the General Manager with the concurrence of the area / corporate offices.
§ Liaises with both internal and external auditors in compliance with the hotel requirements.
§ Assists the General Manager in the compilation of all the department’s written policies and procedures into the hotel’s own in-house policy manuals.
§ Signs bank checks jointly with the general Manager of those banks designated by the area office and the Owning Company.
§ Signs all contracts (other than sales contracts with a duration of less than one year) jointly with the General Manager ensuring all terms are in compliance with local law, management agreement, HIC policies and sound commercial judgement.
§ Approves all disbursements vouchers, expenses claims after ascertaining that all necessary documents are attached, processed and certified for receipt of merchandises or services in quality, quantity and prices.
§ Approves all purchases in view of availability of funds, necessity and the budget.
§ Receives on a daily basis the receipts of bank deposits and verifies against General Cashier’s Summary of Receipts.
Administrative:
§ Ensures that the Department’s activities are aligned with the Corporate Finance Strategy, and that the Hotel Actions have been implemented where appropriate.
§ Assists in the preparation and updates of Finance and Information Systems Departmental Operations Manuals.
§ Ensures that the hotel is adhering to all Company/Hotel Finance Policies and Procedures.
§ Ensures that government-stipulated employee and tax legislations are strictly followed and implemented.
§ Conducts regular Departmental Communication Meetings.
§ Ensures that an organised, up-to-date filing system is maintained for all pertinent financial records.
§ Assists in reviewing all Accounting Department’s daily mail, including all incoming and outgoing Accounts Receivable correspondences.
§ Responsible for ensuring that all Corporate, Regional, hotel and governmental reports are compiled accurately and submitted in a timely manner.
§ Monitors and ensures that hotel licences are renewed on time.
§ Administers and renews insurance policies.
Financial
§ Assists with the preparation of the annual Finance Business Plan ensuring Divisional Objectives fully address business objectives of the hotel and needs of employees.
§ Assists with the preparation and regular update of the Finance Departmental Budget, in close cooperation with the Director of Finance ensuring targets are met and costs are effectively controlled.
§ Maximises employee productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.
§ Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.
§ Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.
Other duties
§ Attends and contributes to all training sessions and meetings as required.
§ Is knowledgeable in statutory legislation in taxes, employee and industrial relations.
§ Exercises responsible management and behaviour at all times and positively representing the hotel management team and Hyatt International.
§ Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations.
§ Reads the hotel's Employee Handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to computer resources, fire, hygiene, health and safety.
§ Ensures high standards of personal presentation and grooming.
§ Responds to changes in the Accounting function as dictated by the industry, company and hotel.
§ Carries out any other reasonable duties and responsibilities as assigned.
