Inward-Outward & Accounts Executive
Company: Gujarat Electroplating Works
Location: GIDC Makarpura, Vadodara, Gujarat
Job Type: Full-time
Working Hours: 9:00 AM to 6:00 PM
Salary: ₹20,000 – ₹25,000 in-hand per month, depending on experience and capability
Job Description
Gujarat Electroplating Works is looking for a responsible and well-organized Inward-Outward & Accounts Executive to manage the complete commercial and documentation flow associated with customer material, inward-outward movement, dispatch, invoicing, transportation coordination, payments, and customer communication.
The role requires someone who can take ownership of the process from material inward through delivery challan, invoicing, dispatch, receival confirmation, ledger follow-up, and payment recovery coordination.
Key Responsibilities
- Managing complete inward and outward material flow
- Maintaining inward-outward records and related documentation
- Preparing and managing Delivery Challans
- Preparing customer Sales Invoices
- Generating and managing e-Invoices
- Generating and managing e-Way Bills
- Ensuring correct linkage between inward records, delivery challans, invoices, and dispatch documents
- Coordinating transportation and logistics for outgoing material
- Coordinating with transporters regarding pickup, vehicle details, dispatch timing, delivery status, and transport documentation
- Communicating with customers regarding:
- Material received
- Material ready for dispatch
- Delivery challans and invoices
- Dispatch details
- Transport details
- Expected delivery
- Material receipt confirmation
- Pending documents
- Maintaining dispatch records and proof of dispatch / delivery wherever applicable
- Making and maintaining customer payment entries
- Customer payment follow-up and outstanding recovery coordination
- Maintaining and reconciling customer ledgers
- Monitoring pending invoices, payments, debit notes, credit notes, and other commercial entries
- Supporting billing corrections and commercial documentation
- Coordinating with management regarding receivables, dispatches, customer issues, and pending documentation
- Maintaining proper digital and physical records
- Customer correspondence through email, phone, and other official communication channels
- Following up on pending documents and commercial clarifications
- Assisting with account reconciliation and identifying ledger mismatches or pending entries
- Preparing routine reports required by management
Core Ownership of the Role
The employee will be expected to take ownership of the complete commercial flow:
Material Inward → Documentation → Delivery Challan → Invoicing → e-Invoice / e-Way Bill → Transport Coordination → Dispatch → Customer Receival Confirmation → Ledger Management → Payment Follow-Up
This is not intended to be only an accounting data-entry position.
Additional Responsibilities – Preferred but Not Mandatory
Candidates capable of handling additional responsibilities in the following areas will be preferred:
- General administration
- Basic employee documentation
- Attendance / staff record coordination
- Recruitment coordination
- General HR support
- Office documentation and record management
These additional responsibilities are not mandatory and will depend on the candidate's experience and capability.
Candidate Requirements
- Graduate in B.Com, M.Com, BBA, MBA, or a related field
- Experience in Accounts, Commercial, Billing, Dispatch, Inward-Outward, or similar work preferred
- Good working knowledge of Microsoft Excel, Word, email, and accounting software
- Experience with Zoho Books, Tally, or similar software will be preferred
- Working knowledge of Delivery Challans, invoicing, e-Invoicing, and e-Way Bills
- Familiarity with transportation and dispatch coordination preferred
- Comfortable communicating with customers regarding payments, invoices, dispatches, and documentation
- Good follow-up ability
- Strong attention to detail
- Organised and systematic working style
- Ability to independently manage documentation and pending tasks
- Comfortable handling confidential commercial and financial information
Preferred Candidate Profile
We are looking for someone who can independently manage the commercial and documentation side of customer material movement, rather than someone limited only to accounting entries.
The ideal candidate should be systematic, dependable, proactive with customer and transporter follow-ups, and capable of maintaining accurate documentation without constant supervision.
Experience
Preferred: 1–3 years in Accounts / Commercial / Inward-Outward / Dispatch / Billing.
Strong freshers with good accounting knowledge, computer skills, communication ability, and willingness to learn may also apply.
Workplace
This is an on-site position at our manufacturing facility in GIDC Makarpura, Vadodara.
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Work Location: In person
