Malleswaram Bengaluru Karnataka Secretary Jobs – 133 Open Jobs Today

Secretary
Larsen & Toubro —Bengaluru, Karnataka
- ₹4,00,000 - ₹10,00,000 a year
Office Administrator (Retired personal welcome to apply)
Chief Shepherd —Kadugodi, Bengaluru, Karnataka
- ₹8,000 - ₹10,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Cell phone reimbursement
Quick apply
Office Administrator
LeenaBOT —Electronics City, Bengaluru, Karnataka
- ₹10,000 a month
- Weekend availability
- Social media management
- English
- Marketing
- Commuter assistance
- Paid time off
Quick apply
Admin & Accounts Assistant
SA-MUDRA FOUNDATION —Bengaluru, Karnataka
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Excel
- English
- Bachelor's degree
Quick apply
Secretarial & Investor Relations
Dozee —Bengaluru, Karnataka
- Full-time
- AI
- Communication skills
Company Secretaries
InstaFiling —Bengaluru, Karnataka
- From ₹3,60,000 a year
Office Admin
Mafiree —Bengaluru, Karnataka

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Secretary

Larsen & Toubro -
Bengaluru, Karnataka

Apply Now

Job details

₹4,00,000 - ₹10,00,000 a year

Qualifications

Secretarial work

Full job description

LNT/EA/1791725

DEIC-L&T Precision Engineering & Systems IC
Bengaluru

Posted On 15 Jul 2026
End Date 11 Jan 2027
Required Experience2 - 7 years

Skills

Knowledge & Posting Location

Secretary

Minimum Qualification

Graduation Certificate

Job Description

The position functions as an coordinator and support partner to the leader as and when the situation demands.

Kindly find below a comprehensive list of roles and responsibilities:

1. Executive Calendar and Time Management

Manage the leader's complex and dynamic calendar across multiple businesses.
Prioritize meetings based on strategic importance, business impact, and urgency.
Coordinate internal reviews, customer meetings, board discussions, leadership interactions, and external engagements.
Eliminate scheduling conflicts and ensure optimal utilization of the leader’s time.
Anticipate travel schedules, review cycles, and critical business events.

2. Meeting Coordination and Governance

Schedule and coordinate- Leadership reviews

Business unit reviews

Customer meetings

Board and governance meetings

Strategy discussions

Employee interactions

Prepare agendas, pre-meeting briefs, and supporting documents.
Capture action items and ensure follow-up with stakeholders.
Track commitments and monitor closure of actions.

3. Communication Management

Screen emails, calls, and meeting requests.
Prioritize communications requiring executive attention.
Draft and review- Business correspondence

Leadership communications

Customer communications

Internal announcements

Meeting requests and follow-ups

Represent the leader's office professionally with internal and external stakeholders.

4. Travel and Logistics Management

Coordinate domestic and international travel.
Manage flight bookings, hotel reservations, local transportation, and itineraries.
Ensure visa, travel documents, and expense requirements are met.
Handle last-minute changes and contingencies.
Coordinate airport pickups, visitor access, and meeting logistics.

5. Stakeholder Coordination

Act as the single point of contact for Business heads, Customers, Corporate functions, External partners, Leadership teams.
Coordinate between various businesses and locations.

6. Board and Leadership Support

Coordinate approvals and document circulation.
Maintain confidentiality of sensitive materials.

7. Project and Action Tracking

Monitor key deliverables across businesses.
Track commitments made during meetings.
Follow up with business heads and functional teams.
Escalate delays where required.

8. Confidentiality and Governance

Handle sensitive: HR matters, Financial information, Strategic discussions, Customer matters, Organizational decisions.
Maintain strict confidentiality.
Ensure compliance with company policies and data protection requirements.

9. Office and Administrative Management

Maintain organized physical and digital records.
Manage documentation and filing systems.
Coordinate office resources and support services.
Ensure smooth functioning of the office.

10. Employee and Leadership Engagement

Coordinate employee roundtables.
Support leadership communication initiatives.
Facilitate interactions between leadership and employees.

11. Visitor and Protocol Management

Coordinate visits of – Customers, Senior leaders, Government officials, Industry partners.
Arrange access permissions, hospitality, meeting rooms, and logistics.
Manage protocol requirements for senior visitors.

12. Strategic Support

Provide background information and briefing notes before meetings.
Anticipate information requirements.
Maintain awareness of key business priorities.
Act as a trusted advisor to the leader’s office.
Support decision-making by ensuring timely availability of information.

Ensure the overall smooth functioning of the office activities both operational and administrative.

Apply Now

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secretary jobs in malleswaram bengaluru karnataka

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