Gurugram, Haryana Receptionist/administrator Jobs – 8 Open Jobs Today

Receptionist/Administrator
Nivasa Group —Gurugram, Haryana
- ₹8,598.08 - ₹24,001.91 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Paid time off
- Cell phone reimbursement
Quick apply
1d
Receptionist/Administrator
Finagle Financial Services —Gurugram, Haryana
- ₹25,000 - ₹3,00,000 a month
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
13d
Receptionist/Administrator
Astro Help Centre —Palam Vihar, Gurugram, Haryana
- ₹15,000 - ₹20,000 a month
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
2d
Receptionist/Administrator
Prosys Travel Boutique ( Bookurticket.com) —Gurugram, Haryana
- ₹8,602.93 - ₹16,002.29 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Paid time off
- Flexible schedule
Quick apply
Receptionist/Administrator
Utsaah Psychological Services Pvt Ltd —Paschim Vihar, Delhi, Delhi
- ₹15,000 - ₹18,000 a month
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
Office Administrator / executive
INFOCUS-IT —New Delhi District, Delhi
- ₹12,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Receptionist/Administration
BABBLZ INDIA PVT LTD —Dwarka, Delhi, Delhi
- ₹9,885.69 - ₹20,000.49 a month
- Full-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
Quick apply
5d
Assistant Facility Manager
JLL —Gurugram, Haryana
- Health insurance
9d

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Receptionist/Administrator

Nivasa Group
Gurugram, Haryana

Quick apply

Job details

Permanent | Full-time
₹8,598.08 - ₹24,001.91 a month
1 day ago

Benefits

Provident Fund
Leave encashment
Paid time off
Cell phone reimbursement
Food provided
Paid sick time

Qualifications

Microsoft Powerpoint
Microsoft Word
Hospitality
Microsoft Excel
Microsoft Outlook
Customer service
English
Microsoft Office
Administrative experience
Bachelor's degree
Manufacturing
Phone etiquette
Hindi
Diploma
Communication skills
Time management

Full job description

Job Description – Receptionist (Factory Reception & Client Coordination)

Job Title: Receptionist
Department: Administration / Human Resources
Location: Factory
Reports To: HR & Administration Manager

Job Summary

The Receptionist serves as the first point of contact for all visitors, clients, vendors, and business associates visiting the factory. The role is responsible for creating a professional first impression by managing front desk operations, coordinating client visits, handling telephone communications, maintaining visitor records, and providing administrative support while ensuring compliance with the company's security and visitor management policies.

Key ResponsibilitiesFront Desk Management

Welcome and assist all clients, visitors, vendors, and guests in a courteous and professional manner.
Ensure visitors are properly registered and issued visitor passes as per company policy.
Maintain the visitor management system and daily visitor log.
Notify concerned employees immediately upon visitor arrival.
Ensure the reception area remains clean, organized, and presentable at all times.

Client & Visitor Coordination

Coordinate factory visits for domestic and international clients.
Arrange meeting rooms and ensure they are prepared before scheduled meetings.
Coordinate with HR, Production, Sales, and Security departments for smooth visitor movement.
Escort or arrange assistance for visitors within the factory premises when required.
Provide basic company information and direct visitors to the appropriate departments.

Telephone & Communication

Handle incoming and outgoing telephone calls professionally.
Screen and transfer calls to the appropriate departments.
Take accurate messages and ensure timely communication.
Respond to general email inquiries and forward them to relevant departments.

Administrative Support

Maintain records of courier dispatches and incoming mail.
Coordinate with courier agencies for document deliveries.
Maintain office stationery inventory for the reception area.
Assist HR and Administration in documentation and filing work.
Prepare daily visitor reports and monthly reception activity reports.

Security & Compliance

Ensure all visitors follow factory safety rules and PPE requirements before entering production areas.
Coordinate with the Security team for visitor entry and exit procedures.
Maintain confidentiality of company information.
Follow company SOPs, safety guidelines, and compliance requirements.

Required Qualifications

Bachelor's Degree in any discipline (preferred).
Diploma in Administration or Hospitality is an added advantage.

Experience

2–5 years of experience as a Receptionist, Front Office Executive, or Administrative Assistant.
Experience in a manufacturing or factory environment is preferred.

Skills & Competencies

Excellent verbal and written communication skills in English and Hindi.
Professional appearance and positive attitude.
Strong interpersonal and customer service skills.
Good telephone etiquette.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to multitask and prioritize work efficiently.
Good organizational and time management skills.
Ability to work under pressure while maintaining professionalism.
Strong coordination and problem-solving skills.

Key Responsibilities During Client Visits

Welcome clients and ensure a smooth check-in process.
Coordinate refreshments and hospitality arrangements.
Inform the concerned department immediately upon client arrival.
Arrange meeting rooms, presentation materials, and required documents.
Coordinate factory tours with Production and Safety teams.
Ensure all visitors comply with factory safety protocols.
Collect visitor feedback after meetings, if required.

Key Performance Indicators (KPIs)

Professional greeting and visitor handling.
Client satisfaction and hospitality standards.
Timely coordination of meetings and factory visits.
Accuracy of visitor records.
Telephone response and call handling efficiency.
Reception area cleanliness and organization.
Compliance with visitor management and security procedures.
Timely completion of administrative tasks.

Working Conditions

Full-time position based at the factory reception.
May require extended hours during client visits, audits, or management meetings.
Must maintain a professional demeanor and business attire at all times.

Preferred Candidate Profile

Pleasant personality with excellent communication skills.
Customer-focused and service-oriented mindset.
Highly organized and detail-oriented.
Ability to interact confidently with senior management, VIP clients, vendors, and international visitors.
Professional, courteous, and capable of representing the company's brand image effectively.

Pay: ₹8,598.08 - ₹24,001.91 per month

Benefits:

Cell phone reimbursement
Food provided
Leave encashment
Paid sick time
Paid time off
Provident Fund

Work Location: In person

Quick apply

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