Job Title: Remote Operations & Finance Administrator
Location: Remote (India-based; Preferred: Coimbatore, Chandigarh, Pune, or Hyderabad)
Work Hours: [8:00AM to 5:00PM CST - US Central Standard Time]
Industry Focus: Real Estate, Logistics, & Hospitality
Role Overview
We are seeking a detail-oriented, multi-disciplinary Operations & Finance Administrator to serve as the backbone of our remote back-office. This is not a standard data-entry role; you will be responsible for the "engine room" of our business—managing the flow of money (AP/Payroll), the accuracy of our records (Audit/Booking), and the integration of new team members (Onboarding).
The ideal candidate thrives in a fast-paced environment and understands the specific operational pressures of the property, transport, and service industries.
Key Responsibilities1. Finance & Bookkeeping (The "Numbers" Pillar)
- Accounts Payable (AP): Manage vendor relationships, verify invoices against delivery logs (Logistics), and process payments for property maintenance (Real Estate).
- Audit & Reconciliation: Conduct weekly audits of bank statements and internal ledgers to ensure 100% accuracy in Hospitality booking revenues.
- Payroll: Execute end-to-end payroll processing, including tax compliance and expense reimbursements.
2. HR & People Operations (The "Growth" Pillar)
- Seamless Onboarding: Manage the digital onboarding lifecycle for new hires—from contract generation to tool access and orientation.
- Compliance: Maintain digital employee files and ensure all remote work policies are signed and filed.
3. Industry-Specific Administration (The "Support" Pillar)
- Real Estate: Track lease renewals and manage utility billing across property portfolios.
- Logistics: Monitor Vendor documentation for Repairs and Maintenance and coordinate with field teams for billing accuracy.
- Hospitality: Vendor Management, Implementation of Critical timelines for IT and other new product roll-out initiatives
4. Data Analysis & Reporting
- Create weekly "Health Reports" on cash flow, occupancy rates (Real Estate), and fleet efficiency (Logistics).
- Maintain clean, actionable dashboards using Excel/Google Sheets or specialized ERP tools.
Required Skills & Experience
- Experience: 3–5+ years in a back-office, HR, or accounting role. Experience in Real Estate or Logistics is a significant plus.
- Tech Stack: Proficiency in QuickBooks/Xero, HRIS systems, and advanced Excel (VLOOKUPs, Pivot Tables).
- Communication: Exceptional written and verbal English—able to coordinate across different time zones and cultures.
- Mindset: A "detective" mindset for auditing and a "concierge" mindset for onboarding
Who You Are:
- You can manage a large number of requisitions at once with varying levels of complexity
- You bring a source-first mentality, schedule time for searching for passive candidates and strive to find the best people in the industry
- You are passionate about embedding inclusion and belonging into the employee experience
- You are process driven and always look for ways to improve existing processes including documentation, collaboration with team members, and recruiting tools
- You have an ability to prioritize, stay organized, set clear expectations, and drive the hiring process while delivering expert support and results
- You have strong analytical skills with the ability to create, measure, and scale optimal workflow between candidates, managers, and the recruiting team
- You have demonstrated experience being adaptable in changing and evolving situations and work environments; you act quickly, even if it means going outside of your comfort zone because you love to learn
- You demonstrate optimism every day and show a strong desire to succeed and thrive while keeping a positive attitude and bringing your team members along with you
- You are comfortable with ambiguity and are excited by chances to define and build something from nothing
Duties:
HR - Recruiting
- Identifying candidates and scheduling Interviews
- Walking the candidates through the Application, Background check, Drug Testing, DOT Physical and other Onboarding tasks
- Following-up with candidate and applicant pool on a regular basis to ensure high conversion ratios
- Creating online accounts for email, scheduling, logistics software and other end user software logins for new hires
- Scheduling Training and coordinating schedules with Trainers
- Creating work schedules once the Employee is ready to begin work
HR - Payroll
- On-line insurance/401(k) employee enrollment, updates & terminations
- Monthly insurance premium auditing & processing
- Maintain payroll tax database and coordinate tax notices with 3rd party
- Maintain/update employee personnel files and data bases
- Some Accounting reconciliations as it relates to insurance and payrolls.
- Assist in new hire processing (Onboarding), maintenance of garnishments, W-4 updates, direct deposit changes
- Prepare reports for Accounting and Human Resources as directed
- Ensure payroll and employee information is accurately recorded
- Maintain confidentiality of payroll and employee information
Accounting
- Full Cycle General Ledger Accounting – Prepare journal entries, post daily transactions, reconcile accounts monthly, analyze accounts and ensure data accuracy in Quickbooks
- General Filing – create, organize and maintain company files
- Bank Reconciliation – reconcile bank statements and credit card statements monthly
- Reporting - Prepare and file quarterly and annual reports
- Accounts Payable - Maintain Logs and Data Entry Reconciliations as required to pay vendors and other 3rd parties
- Accounts Receivable - Reconcile Invoices with Bank Statements and other Accounts Receivable activities
Skills:
- Recruiting Experience for 5+ Years
- Worked with US Firm
- Worked in a Call Center Environment with direct interaction with US Customers or Employees
- ADP Workforce Now familiarity
- Strong organizational skills
- Ability to multi-task
- Intermediate skill level with Word & Excel
- Minimum 4 years payroll processing experience with ADP Workforce Now system
- Knowledge of payroll accounting to include journal entries, payroll taxes, account reconciliation
- Benefits knowledge a plus
- College Degree required
- Responsible, dependable and a team player
- Good verbal/written communication skills
- Excellent inter-personal skills
- Meet strict deadlines while maintaining high degree of accuracy
- Attention to detail
- Strong work ethic and ability to maintain confidentiality
- Able to work overtime as needed
Why Join Us?
- 100% Remote work with a stable, international company.
- Competitive salary based on Tier-2 hub benchmarks with performance bonuses.
- Opportunity to work across three diverse and thriving industries.
How to Apply
Please submit your CV along with a brief cover letter detailing your experience with Accounts Payable and Remote Onboarding. Mention your favorite Excel formula to show us your attention to detail!
Job Type: Full-time
Pay: ₹912,960.00 - ₹1,141,200.00 per year
Application Question(s):
- Have you worked for a US Based Firm?
- Have you worked directly with US Customers or Employees in your current or previous Work Roles?
Experience:
- Recruiting: 5 years (Required)
- Accounting: 5 years (Preferred)
- Call center: 5 years (Preferred)
Language:
- Fluent English (Required)
License/Certification:
- Quickbooks or Other Accounting Software Certification (Preferred)
Shift availability:
- Night Shift (Required)
- Overnight Shift (Required)
Work Location: Remote
