Pattanam Coimbatore Tamil Nadu Office administrator Jobs – 106 Open Jobs Today

Senior Executive Assistant - Founders' Office
Aivar Innovations —Coimbatore, Tamil Nadu
- Weekend availability
- Microsoft Outlook
- English
- Travel
Quick apply
Office Administrator
Chemleon Diagnostics Private Limited —Kavundampalayam, Coimbatore, Tamil Nadu
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Accounting
- Health insurance
Quick apply
Office Administrator/Accounts Assistant
QUALITY ENGINEERING SERVICES AND TECHNOLOGIES —Ganapathy, Coimbatore, Tamil Nadu
- ₹15,000 - ₹18,000 a month
- Full-time
- Computer Science
- Bachelor's degree
- Accounting
- Paid sick time
Quick apply
5d
Administration Officer
Vigna Vigneswarar Constructions —R.S.Puram South, Coimbatore, Tamil Nadu
- ₹15,000 - ₹18,000 a month
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
Admin Assistant/ Trainee
KRISHNAVENI CARBON PRODUCTS PRIVATE LIMITED —Coimbatore, Tamil Nadu
- ₹15,000 - ₹25,000 a month
- Full-time
- MSW
- Microsoft Office
- Master's degree
Quick apply
6h
Office Administrator
The Event Today —Vadavalli, Coimbatore, Tamil Nadu
- ₹20,000 - ₹25,000 a month
- Full-time
- Customer service
- Administrative experience
- Driving
- Flexible schedule
Quick apply
3d
Admin Assistant and Personal Assistant
Kadri Wovens —Coimbatore, Tamil Nadu
- Up to ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
- Paid time off
- Cell phone reimbursement
Quick apply
Office Assistant
INFINUSTECH —Coimbatore, Tamil Nadu
- ₹10,000 - ₹15,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Data entry
Quick apply
5h
Front Office Administrator
KRL LOGISTICS —Coimbatore, Tamil Nadu
- ₹10,000 - ₹18,000 a month
- Full-time
- ERP systems
- Data entry
- In-person
Quick apply
9h
Back Office Assistant
Selva's Steels Private Limited —Coimbatore, Tamil Nadu
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Excel
- Data entry
- Organisational skills
Quick apply
Back Office Admin Executive
NESAVU TEXTILES INDIA PVT LTD —Coimbatore, Tamil Nadu
- ₹15,000 - ₹18,000 a month
- Full-time
- Microsoft Excel
- ERP systems
- English
Quick apply
Office Administrator
VIGNA VIGNESWARAR ASSOCIAATESS ( engineers & architects) —R.S.Puram South, Coimbatore, Tamil Nadu
- ₹15,000 - ₹22,000 a month
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
Administrative Assistant – ACOE and Academic Admin
Amrita University —Coimbatore, Tamil Nadu
- Master's degree
- Bachelor's degree
9d
Assistant Manager - Admin / Securit
Larsen & Toubro —Coimbatore, Tamil Nadu
- Master's degree
Office Assistant
Sri Krishna Computers Kare —Coimbatore, Tamil Nadu
- ₹15,000 - ₹20,000 a month
- Full-time
- Sales
- Customer service
- Bachelor's degree
- Health insurance
Quick apply
2d
Office Assistant
NAKSHATHRA TOURISM —Ramanathapuram, Coimbatore, Tamil Nadu
- ₹12,000 - ₹2,50,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Health insurance
Quick apply
Front Office & Admin Executive
Bloom Electronics Private Limited —Coimbatore, Tamil Nadu
- Up to ₹20,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Office Administrator
SURYAPRABHA SOLAR —Coimbatore, Tamil Nadu
- ₹15,000 - ₹17,000 a month
- Full-time
- Customer service
- Administrative experience
- Data entry
- Flexible schedule
- Paid sick time
Quick apply
5d
Office Assistant
FOUR POLES INSURANCE SURVEYOR AND LOSS ASSESSORS PVT. LTD. —Coimbatore, Tamil Nadu
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Paid sick time
Quick apply
Office Administrator, PT
Victory Vidhyalaya Matriculation Higher Secondary School —Ganapathi, Coimbatore, Tamil Nadu
- From ₹15,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
2d

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Senior Executive Assistant - Founders' Office

Aivar Innovations
Coimbatore, Tamil Nadu

Quick apply

Job details

Qualifications

Microsoft Outlook
English
SharePoint
SaaS
AI
Communication skills
Personal assistant experience

Full job description

Aivar Innovations is looking for a sharp, discreet, and highly organized Senior Executive Assistant to support the Founders' Office. You will work directly with all four founders, serving as their shared operational backbone — managing their time, travel, communications, and follow-ups so they can stay focused on customers, product, and growth. This means balancing competing priorities across four principals and exercising sound judgment on what needs whose attention first. This role demands exceptional judgment, ownership, and the ability to operate with minimal supervision in a fast-moving AI services environment.

Key Responsibilities

1. Calendar & Travel Management

Own and optimize the founders' calendars — schedule, prioritize, and resolve conflicts across time zones (India, US, Middle East).
Plan end-to-end domestic and international travel: flights, visas, hotels, ground transport, and detailed itineraries.
Anticipate scheduling conflicts and proactively protect time for deep work and strategic priorities.
Provide real-time support during founder travel to the US and other international destinations — rescheduling, coordinating with overseas customers and partners, and handling on-trip changes as they arise.

2. Communication & Inbox Management

Triage emails and messages on behalf of the founders; draft responses, flag urgent items, and filter noise.
Act as the first point of contact for internal teams and external stakeholders reaching the Founders' Office.
Maintain professional, timely communication with customers, partners, and investors.

3. Meeting Coordination & Follow-Through

Prepare agendas, briefing notes, and background material ahead of key meetings.
Capture minutes and action items; track follow-ups with internal owners until closure.
Coordinate leadership reviews, board meetings, and customer/investor calls.

4. Stakeholder Coordination

Coordinate investor and key customer interactions on behalf of the founders — scheduling, context preparation, and follow-ups.
Maintain and update key contact lists and relationship notes for the Founders' Office.
Liaise with the admin team for visitor logistics and hospitality during customer, partner, and investor visits.

5. Confidentiality & Document Management

Handle sensitive business, financial, and personnel information with absolute discretion.
Organize and maintain contracts, NDAs, and key documents; coordinate signatures and filings.

6. Expense & Administrative Operations

Manage expense reports, reimbursements, and vendor payments for the founders.
Coordinate with finance, HR, and admin teams on approvals and routine operational tasks.

7. Events & Offsites

Plan and execute leadership offsites, team events, customer showcases, and conference participation.
Manage budgets, vendors, and logistics end to end.

8. Special Projects & Research

Support the founders with research, data gathering, and presentation preparation.
Track progress on founder-driven initiatives and provide regular status updates.

What We're Looking For

8+years of experience as an Executive Assistant, ideally supporting founders/CXOs in a startup or fast-paced services company; experience supporting multiple executives simultaneously is a strong plus.
Excellent written and verbal communication in English.
Strong command of Microsoft 365, calendaring, and travel booking tools; comfort adopting AI productivity tools.
Proven ability to handle confidential information with discretion and integrity.
Exceptional organization, attention to detail, and multitasking under pressure.
Proactive, resourceful, and comfortable with ambiguity — you close loops without being chased.
Willingness to travel: the role may require domestic and occasional international travel to accompany founders or support key meetings, events, and offsites.
Time-zone flexibility is essential: founders and leadership frequently travel to the US and other countries, so you must be willing to adjust working hours — including occasional early mornings, late evenings, or weekend availability — to provide seamless support across IST, US, and other time zones.

Nice to Have

Experience in a technology, SaaS, or AI services company.
Exposure to investor relations, board coordination, or event management.
Working knowledge of Microsoft 365 (Outlook, Teams, SharePoint), CRM systems, and other productivity tools.

Why Join Aivar

Work directly with the founders of a fast-growing AI innovation company.
High-trust, high-ownership role with visibility across the entire business.
Competitive compensation and growth into Chief of Staff–track responsibilities.

Quick apply

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office administrator jobs in pattanam coimbatore tamil nadu

Senior Executive Assistant - Founders' Office

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Administration Officer

Admin Assistant/ Trainee

Office Administrator

Admin Assistant and Personal Assistant

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Back Office Admin Executive

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Administrative Assistant – ACOE and Academic Admin

Assistant Manager - Admin / Securit

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Office Administrator, PT

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