Remote Demand operations Jobs – 70 Open Jobs Today

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BEC Contracting & Event Operations Manager

Buyer foresight
Remote

Apply Now

Job details

Benefits

Paid time off

Qualifications

Pricing
Procurement
English
Research
Communication skills
Tax experience
Negotiation

Full job description

India (Remote)

About the role

We are looking for a BEC Contracting & Event Operations Lead/Assistant Manager/Manager who will be a part of the BuyerForesight Events Concierge (BEC) team to manage end-to-end contracting process for venues, accommodations, transportation, catering, other ground services required to delivery successful events globally. This role demands strong negotiation skills, vendor relationship management, and a deep understanding of MICE industry. The ideal candidate will ensure that all contracted services are in line with budgetary constraints, client expectations, and BEC’s operations efficiency.

Responsibilities

Venue Contracting and Requisition Delivery
- Identify, negotiate, and secure venues such as hotels, restaurants, exotic properties, and event spaces for meetings and conferences.
- Assess venues for suitability, capacity, pricing, and compliance (e.g., permits, fire codes, accessibility).
- Negotiate rental contracts, cancellation and refund policies, and additional service offerings such as catering, AV equipment, and concierge services.
- Coordinate and manage all requisitions from initiation to completion.
- Collaborate with internal stakeholders to gather requirements, establish objectives, and define deliverables.
- Collaborate with FinOps to close and negotiate favorable contracts with vendors.
Vendor & Supplier Management
- Source and contract event vendors, catering services, transportation providers, and logistics partners.
- Establish and nurture long-term partnerships with key global players to get negotiated rates and bulk discounts without compromising quality.
- Negotiate flexible cancellation policies, extended payment terms, and customized packages for long-term relationships.
Cost & Budget Management
- Monitor all expenses related to contracted vendors.
- Ensure alignment with the budget by tracking spending against allocated budget to avoid overages.
- Coordinate with finance to ensure vendors are paid as per the agreed timelines to avoid penalties.
- Expertise in tax-saving strategies globally will be an asset for this role. Identify and implement tax-saving strategies, including VAT exemptions, state and local tax optimization, gratuity and service charge negotiations, state-mandated levy reductions, etc. Ensure tax-efficient contract structuring and collaborate with vendors offering tax-inclusive pricing models to minimize liabilities.
Program Planning and Operational Support
- Oversee end-to-end requisitions for specific programs, ensuring smooth coordination and execution.
- Coordinate with internal teams (Customer Operations, Customer Success, and Sales) to understand event needs.
- Cater to exclusive client requests including bespoke experiences like celebrity appearances, keynote speakers, and wellness sessions.
- Ensure timely delivery of contracted services (venue setup, catering, transportation).
- Manage on-site execution, provide support, and resolve last-minute vendor/service/logistics issues.
- Supervise staff, volunteers, and vendors to maintain quality standards and meet event timelines.
Event Experience
- Research and procure unique and personalized offerings to enhance event experience and meet/exceed client expectations.
- Conduct post-event evaluations to assess effectiveness and identify improvements.
- Compile event reports summarizing key outcomes, feedback, and recommendations.
- Address special client requests and source specialized services to elevate the event experience.

Required skills and experience

8–10 years of global experience in land contracting, event procurement, vendor management, and event operations.
Excellent verbal and written English communication skills.
Strong knowledge of global taxation.
Proficiency in budgeting, pricing negotiations, and cost optimization.

Working at BuyerForesight™

Paid time off
Five-day work week
Continuous learning

Premium Laptop
Fast-Paced Environment
Open Communication

Apply Now

Refine Your Search

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BEC Contracting & Event Operations Manager

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