Company Incorporation & Corporate Compliance Executive
Location: Kochi, Kerala
Salary: ₹25,000 – ₹40,000 per month
Joining: Immediate Joiners Preferred
Employment Type: Full-Time
About HA&Co.:
HA&Co. is a rapidly growing legal, corporate, and cross-border advisory firm providing comprehensive services in Corporate Structuring, Business Setup, Regulatory Compliance, Legal Advisory, Taxation, Intellectual Property, Litigation, Cross-Border Transactions, and Business Consulting.
We assist startups, entrepreneurs, SMEs, NGOs, investors, professionals, and corporate groups in establishing, structuring, managing, and expanding their businesses across multiple jurisdictions.
As part of our expansion, we are seeking a highly experienced Corporate Incorporation & Compliance Professional who can independently handle entity formation and corporate compliance matters from consultation to completion.
Position Overview:
The Company Incorporation & Corporate Compliance Executive will be responsible for handling business setup, incorporation, registrations, corporate restructuring, and regulatory compliance matters for various business entities.
The ideal candidate should have practical experience in handling company incorporations from start to finish, including client consultation, structure selection, name reservation, documentation, registrations, MCA filings, post-incorporation compliances, and ongoing corporate support.
The candidate must be capable of independently managing multiple incorporation projects simultaneously while ensuring complete regulatory compliance.
Key ResponsibilitiesBusiness Formation & Incorporation
- Handle end-to-end incorporation of:
- Private Limited Companies
- Public Limited Companies
- One Person Companies (OPC)
- Limited Liability Partnerships (LLP)
- Producer Companies
- Nidhi Companies
- Section 8 Companies
- Partnership Firms
- Proprietorship Concerns
- Trusts
- Societies
- NGOs and Charitable Organizations
- Advise clients on selecting the most suitable legal structure based on business objectives, taxation, compliance requirements, investment plans, and operational needs.
- Conduct pre-incorporation consultations and business structuring discussions.
- Assist clients in planning ownership structures, capital structures, management frameworks, and governance mechanisms.
MCA & Registration Management
- Manage complete incorporation processes through MCA Portal.
- Handle DSC procurement and management.
- Coordinate DIN applications and director onboarding.
- Conduct name availability checks and reservation processes.
- Prepare and file incorporation applications and statutory forms.
- Ensure successful issuance of Certificates of Incorporation.
- Coordinate PAN, TAN, GST, MSME, IEC, Professional Tax, Shops & Establishment, and other registrations.
Drafting & Documentation
- Draft and review:
- Memorandum of Association (MOA)
- Articles of Association (AOA)
- LLP Agreements
- Partnership Deeds
- Trust Deeds
- Section 8 incorporation documents
- Board Resolutions
- Shareholder Resolutions
- Founder Agreements
- Shareholding Documents
- Corporate Governance Documents
- Statutory Corporate Records
- Ensure all documentation complies with applicable laws and regulatory requirements.
Corporate Compliance & Secretarial Support
- Handle ROC filings and statutory compliance requirements.
- Monitor annual filing obligations and regulatory deadlines.
- Assist in maintenance of statutory registers and records.
- Coordinate event-based filings and corporate changes.
- Support changes relating to:
- Directors
- Partners
- Shareholders
- Registered Offices
- Capital Structure
- LLP Partners
- Business Objects
Section 8, NGO, Trust & Society Practice
- Handle incorporation and registration of:
- Section 8 Companies
- Public Charitable Trusts
- Private Trusts
- Societies
- NGOs
- Assist in obtaining:
- 12A Registration
- 80G Registration
- CSR Eligibility Compliance
- NGO Regulatory Registrations
- Related Approvals and Certifications
Client Advisory & Project Management
- Coordinate directly with clients regarding incorporation requirements and documentation.
- Provide regular status updates and progress reports.
- Handle client meetings and consultations.
- Maintain incorporation trackers and project monitoring systems.
- Ensure smooth completion of projects within committed timelines.
Cross-Functional Coordination
- Coordinate with legal, taxation, accounting, banking, compliance, and business advisory teams.
- Assist clients with post-incorporation operational requirements.
- Coordinate banking account opening processes and related documentation.
- Support business restructuring, partnership admissions, exits, conversions, and mergers where applicable.
Required Qualifications
- Bachelor’s Degree in Commerce, Law, Management, Company Secretaryship, Finance, or related field.
- Minimum 2+ years of practical experience in company incorporation and corporate compliance.
- Strong knowledge of:
- Companies Act, 2013
- LLP Act
- Partnership Laws
- Trust Laws
- Society Registration Laws
- Section 8 Company Regulations
- MCA Procedures and Filings
- Hands-on experience using MCA Portal and incorporation filing systems.
- Excellent drafting and documentation skills.
- Strong client handling and communication abilities.
Preferred Candidate Profile
Preference will be given to candidates with experience in:
- Private Limited Company Incorporations
- LLP Incorporations
- Public Limited Company Incorporations
- OPC Registrations
- Section 8 Company Registrations
- NGO Structuring
- Trust Formation
- Society Registrations
- Startup Advisory
- Corporate Compliance
- Secretarial Practice
Additional qualifications such as CS (Inter/Qualified), Advocate, Corporate Consultant, Compliance Professional, or similar experience will be an added advantage.
Immediate joiners will be strongly preferred.
Compensation & Benefits
- Salary: ₹25,000 – ₹40,000 per month (based on experience and capability).
- Exposure to startup, corporate, NGO, and international business structures.
- Opportunity to work on diverse incorporation and business setup projects.
- Career growth within a rapidly expanding legal and corporate advisory ecosystem.
- Long-term leadership opportunities within the Corporate Advisory Division of HA&Co.
Work Location: Kochi, Kerala
Joining Requirement: Immediate Joining Preferred
Pay: ₹25,000.00 - ₹40,000.00 per month
Work Location: In person
