JOB DESCRIPTIONSr. Executive – Purchase
Company
MMP Refratech Private Limited
Department
Purchase & Dispatch
Position
Sr. Executive / Assistant Manager – Purchase
Experience
5–10 Years
Reporting To
Operations Head
Team
Purchase & Dispatch
1. Job Summary
We are looking for an experienced and result-oriented Purchase professional to manage end-to-end procurement activities, vendor development, commercial negotiations, material planning, purchase orders, logistics coordination and dispatch operations. The ideal candidate should have strong knowledge of industrial/raw material purchasing, vendor management, landed-cost analysis, inventory control and purchase documentation.
2. Key Responsibilities
· Manage the complete purchase cycle from material indent to PO release and delivery.
· Source raw materials, consumables, packing materials and other required items.
· Obtain and compare quotations from multiple vendors and prepare comparative statements.
· Evaluate suppliers based on price, quality, delivery, payment terms, freight, MOQ and past performance.
· Prepare and release POs with correct quantity, price, GST/HSN, delivery schedule, payment terms and freight.
· Monitor open POs and ensure timely delivery of materials.
· Identify, evaluate and develop new vendors for critical and regular materials.
· Develop alternate/second sources for critical materials and maintain strong supplier relationships.
· Negotiate material prices, payment terms, freight, MOQ and delivery schedules.
· Focus on total landed cost and identify cost-reduction opportunities.
· Coordinate with Production, Stores and Projects for material requirements and replenishment.
· Monitor stock levels, reorder levels and safety stock for critical materials.
· Review slow-moving/critical materials and open purchase orders.
· Coordinate dispatches as per customer/site delivery requirements and arrange vehicles through transporters.
· Verify freight bills against LR, weight, agreed freight rate and delivery details.
· Ensure proper PO, invoice, delivery challan, e-way bill, LR, weighbridge slip, test certificate/COA and packing documentation.
· Coordinate with Accounts for invoice processing and payment-related issues.
· Maintain daily/weekly Purchase & Open PO Tracker and monthly purchase MIS.
· Track purchase price trends, vendor performance and cost-saving initiatives.
· Use MS Excel/ERP/Tally for purchase tracking, MIS and documentation.
· Supervise and guide the Dispatch Executive and ensure timely completion of assigned activities.
· Take ownership of procurement, vendor, material availability and dispatch-related issues.
3. Required Skills & Competencies
· Strong knowledge of Purchase & Procurement processes.
· Excellent vendor development and commercial negotiation skills.
· Experience in industrial/raw material procurement, preferably in manufacturing.
· Strong commercial judgment and landed-cost analysis ability.
· Knowledge of inventory concepts such as Reorder Level, Safety Stock, EOQ and ABC Analysis.
· Knowledge of GRN, PO, e-way bill, LR and purchase documentation.
· Basic understanding of GST/HSN and purchase-related statutory requirements.
· Strong follow-up, coordination, communication and problem-solving skills.
· Good working knowledge of MS Excel, including Pivot Tables and lookup functions.
· Experience with ERP/Tally or other purchase management systems.
· Ability to manage multiple priorities and urgent material requirements.
· Team-handling, delegation and decision-making skills.
4. Educational Qualification
Bachelor’s degree in B.Com / BBA / Engineering / Supply Chain / Operations or any relevant discipline.
5. Experience
5–10 years of relevant experience in Purchase/Procurement, preferably in a manufacturing, refractory, engineering or industrial environment.
6. Key Performance Indicators (KPIs)
· Purchase cost reduction / savings.
· On-time material availability.
· Open PO and overdue PO control.
· Vendor performance and delivery adherence.
· Vendor quality/rejection rate.
· Development of alternate suppliers.
· Inventory availability and stock control.
· Purchase cycle time.
· Freight cost optimization.
· Accuracy of purchase documentation.
· Dispatch and delivery adherence.
· Team productivity and process discipline.
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
