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Contract Coordinator

BGBx
Remote

Quick apply

Job details

₹7,55,000 - ₹11,30,000 a year
18 hours ago

Qualifications

Procurement
ERP systems
Project coordination
Microsoft Office
Administrative experience
Bachelor's degree
Business Administration
Communication skills
Marketing

Full job description

About Us

At BGBx, we're driven by a simple idea: breakthrough thinking creates breakthrough impact. As an independent commercial solutions partner to pharmaceutical and life science companies, we bring together strategists, scientists, communicators, creatives, technologists, and data experts to tackle some of healthcare's most important challenges.

Our teams work across consulting and communications to help clients shape strategy, launch innovations, engage stakeholders, and drive meaningful results throughout the product lifecycle. The work is complex, fast-moving, and deeply connected to improving lives, creating opportunities for curious minds to make a real difference every day.

If you're energized by collaboration, inspired by innovation, and motivated by work that matters, you'll find a place to grow, contribute, and make a meaningful impact at BGBx.

Contract Coordinator

Position Overview

The Contract Coordinator supports the company's day-to-day purchasing, vendor coordination, and procurement tracking across the agency. This role is an embedded partner to account, operations, and finance teams, helping ensure work moves quickly while meeting client and vendor procurement requirements. A significant portion of this role supports client and vendor procurement processes, including onboarding, compliance documentation, and procurement systems. This is a hands-on, detail-oriented role in a fast-paced environment, where strong follow-through and clear communication are critical.

The position is remote in India and with working hours 9:00am ET to 5:30pm ET or similar schedule.

Responsibilities

Manage purchase requests, purchase orders, vendor setup, and invoice tracking
Partner with account operations, and finance teams to keep work moving and resolve procurement-related blockers. Support client procurement processes (vendor onboarding, compliance forms, new business procurement requests).
Serve as a liaison between internal teams, vendors, and client procurement contacts when needed
Maintain accurate procurement and contract records, including vendor and client contract documentation, system updates, and tracking across platforms (e.g., CLM systems)
Support the procurement team with sourcing requests, pricing comparisons, and vendor research
Track contract lifecycles, including renewals, key dates, and execution status
Help monitor procurement budgets and reconcile purchasing records with finance teams including validating invoices against contract terms and approved budgets/actuals
Communicate with vendors regarding orders, invoicing, and account updates
Ensure purchasing activities follow agency policies, approval workflows, and procurement guidelines
Assist with reporting and administrative tasks, including pulling contract data, generating reports, and supporting ad hoc business requests
Identify simple process improvements to reduce friction and manual work

Qualifications

Bachelor's degree in Business Administration, Supply Chain, Finance, Operations, or related field preferred
1–3 years of administrative, procurement, operations, finance, or coordinator experience
Internship experience in procurement, operations, or agency environments is a plus
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office, Google Workspace, and basic procurement or financial systems
Comfortable working with multiple teams and shifting priorities
Strong attention to detail and problem-solving skills
Experience in advertising, marketing, healthcare communications, or professional services environments
Familiarity with vendor management, invoicing, procurement workflows, or client procurement systems
Exposure to project coordination or operations support
Experience supporting client-facing administrative or operational processes
Experience working with procurement, finance, or ERP platforms is a plus

Salary Range: INR 755,000 - 1,130,000

BGBx is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.

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