Welcome to Frontline Managed Services® – where innovation, technology, and efficiency converge to redefine the landscape of IT, Financial, and Administrative Managed Services for legal and professional service firms. As pioneers in the industry, we are driven by a relentless commitment to excellence.
Join Our Team and Be a Catalyst for Change!
We don't just follow industry standards; we set them. Our dynamic environment thrives on pushing boundaries and embracing challenges. We are more than a workplace; we are a community of forward-thinkers dedicated to shaping the future.
Position Overview
The Assistant Manager of Accounts Payable (AP) assists functional leadership with managing all aspects of global Accounts Payable. The Assistant Manager’s core responsibilities are to ensure efficient, timely and accurate processing of invoices and expense reimbursements, provide best in class support to attorneys and staff across the firm, supervise and support junior team members and maintain a rigorous focus on internal controls and compliance. The Assistant Manager will contribute to building a cross-functional and resilient team.
What You’ll Do
- Oversee invoice and expense processing and payment
- Oversee requests and queries to AP and ensure timely resolution
- Ensure compliance with appropriate policy and procedures
- Identify opportunities for process improvement, plan and execute process improvement initiatives
- Manage 1099 and sales & use tax reporting
- Setup vendors and proactively maintain the vendor database
- Ensure AP team is addressing daily bank reconciliation open items
- Provide training and guidance for AP staff including daily direct supervision and longer-term growth and development of the team
- Maintain and create detailed procedures of AP tasks
- Support hiring, onboarding, performance feedback, and workload management for AP staff in partnership with functional leadership
- Participate as a team member on special projects and perform ad hoc analysis
- Proactively review and address aged AP, pending approvals, open bank reconciliation items, outstanding checks, and items on hold.
What You Bring
- The position requires a minimum of three (3) years of supervisory accounts payable experience using enterprise level accounts payable software systems.
- The position requires a Bachelor’s Degree in Business, Accounting or Finance.
- Demonstrated ability to organize and prioritize work for a team with a focus on meeting daily requirements and deadlines, all with a high sense of urgency and accuracy.
- Demonstrated knowledge of basic accounting principles and the ability to track, organize, analyze and report financial data in a clear manner.
- Enthusiastic, results-oriented, can-do approach to manage volume, complexity, and unexpected challenges.
- Demonstrated ability to communicate in English clearly and effectively, both orally and in writing.
- Strong working knowledge of Microsoft Excel, including the use of functions and pivot tables.
Preferred Qualifications
- Experience in and knowledge of sophisticated accounting software, 3E and Emburse Chrome River is a plus.
Not Sure You Meet Every Requirement?
We know that great candidates may not match every qualification listed. If you’re excited about the role and believe you could be a strong fit, we encourage you to apply. We value potential and a growth mindset as much as experience.
Join Us
At Frontline Managed Services, we celebrate different backgrounds, experiences, and perspectives. We are committed to building a team that reflects the clients and communities we serve.
“We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”
