Dispatch auditor Jobs

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Quick apply
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Front Desk Receptionist

Fanidhar Mega Food Park Private Limited
Mahesana, Gujarat

Quick apply

Job details

Permanent | Full-time
₹15,000 - ₹25,000 a month

Benefits

Provident Fund
Commuter assistance
Cell phone reimbursement
Food provided
Paid sick time

Qualifications

Microsoft Office
Administrative experience
Bachelor's degree
Human resources
Manufacturing
Phone etiquette
Diploma
Communication skills

Full job description

Designation: Front Desk Receptionist

Department: Administration / HR & Admin

Experience Required: 1 to 5 Years

Industry Preference: Food Manufacturing / FMCG / Corporate Office / Industrial Plant

Reporting To: Admin Manager / HR Manager

Job Purpose

To manage front desk operations efficiently by handling visitors, telephone calls, employee coordination, administrative support, and maintaining professional communication and hospitality standards at the plant or corporate office.

Key Roles & Responsibilities

1. Front Desk Management

Manage reception and front office activities professionally.
Welcome visitors, auditors, clients, vendors, and interview candidates.
Maintain visitor entry registers and issue visitor passes.
Guide visitors regarding company procedures and departments.
Ensure proper housekeeping and presentation of reception area.

2. Telephone & Communication Handling

Attend incoming calls and transfer to concerned departments.
Handle inquiries and provide required information professionally.
Maintain telephone extension directories and contact records.
Coordinate internal communication between departments.

3. Visitor & Guest Coordination

Coordinate meetings and appointments for management staff.
Inform employees regarding visitor arrivals.
Arrange hospitality support for guests and auditors.
Support audit visit coordination and conference room arrangements.

4. Administrative Support

Support HR and Admin team in routine office activities.
Maintain office records, files, and documentation.
Handle inward and outward courier activities.
Manage office stationery and pantry stock records.
Assist in travel bookings and accommodation arrangements when required.

5. Employee Support Activities

Assist employees regarding visitor approvals and communication support.
Coordinate interview scheduling and candidate handling.
Support joining formalities and induction coordination for new employees.
Maintain confidentiality of employee and company information.

6. Documentation & MIS

Maintain:
Visitor records
Courier records
Meeting room schedules
Telephone logs
Prepare daily and monthly reception MIS reports.
Update employee contact details and emergency contact lists.

7. Hygiene & Compliance Support

Ensure reception and waiting area cleanliness as per food industry standards.
Coordinate with housekeeping staff for cleanliness maintenance.
Follow company safety and hygiene policies.

Required Skills

Good Communication & Interpersonal Skills
Telephone Etiquette
Front Office Management
Customer Handling Skills
MS Office Knowledge
Email Drafting & Coordination
Multitasking Ability
Time Management
Professional Grooming & Behaviour
Basic Administrative Knowledge

Preferred Qualifications

Graduate in Any Discipline
Diploma in Front Office / Administration preferred
Experience in manufacturing or industrial office preferred

Key Areas in Food Manufacturing Industry

Reception & Visitor Management
Audit Visitor Coordination
Employee Communication Support
Courier & Dispatch Handling
Meeting Room Coordination
Administrative Documentation
Hospitality Management

KPIs (Key Performance Indicators)

Visitor Handling Efficiency
Telephone Response Time
Reception Area Maintenance
Accuracy of Records & MIS
Administrative Support Effectiveness
Professional Communication Standards
Timely Coordination Support

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

Cell phone reimbursement
Commuter assistance
Food provided
Paid sick time
Provident Fund

Work Location: In person

Quick apply

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