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Senior Executive Assistant

nCircle Tech
Pune, Maharashtra

Apply Now

Job details

Full-time

Qualifications

Jira
Microsoft Powerpoint
Power BI
CAD
Business analysis
Trello
Tableau
Master's degree
Analysis skills
Project management
Bachelor's degree
Business Administration
Desktop administration
AI
MBA
Communication skills
Personal assistant experience
Senior leadership

Full job description

Job Information

Date Opened

03/27/2026

Job Type

Full time

Industry

IT Services

Work Experience

5-6 years

City

Pune City

State/Province

Maharashtra

Country

India

Zip/Postal Code

411057

About Us

nCircle Tech Private Limited (Incorporated in 2012) empowers passionate innovators to create impactful 3D visualization software for desktop, mobile and cloud. Our domain expertise in CAD and BIM customization is driving automation with the ability to integrate advanced technologies like AI/ML and AR/VR, which empowers our clients to reduce time to market and meet business goals. nCircle has a proven track record of technology consulting and advisory services for AEC and Manufacturing industry across the globe. Our team of dedicated engineers, partner ecosystem and industry veterans are on a mission to redefine how you design and visualize.

Job Description

Job Title: Senior Executive Assistant

Experience:5+ Years

Role Overview

We are looking for a proactive and highly organized Executive Assistant with strong analytical, coordination, and project management skills. The ideal candidate will have proven experience in tracking and auditing business initiatives, driving action items, maintaining dashboards, and conducting data analysis to support leadership in decision‑making. This role goes beyond traditional EA responsibilities and requires a blend of operational excellence, business understanding, and stakeholder management.

Key Responsibilities

1. Initiative Tracking & Governance

Track progress of all strategic initiatives, projects, KPIs, and action items driven by leadership.
Ensure business units meet deadlines, escalate delays, and drive accountability.
Maintain initiative trackers, matrices, and compliance logs.

2. Auditing & Operations Oversight

Conduct periodic audits of processes, deliverables, internal reports, and project progress.
Validate data received from cross‑functional teams and ensure accuracy.
Identify gaps, highlight risks, and recommend corrective actions.

3. Dashboard Management & Reporting

Create, maintain, and update management dashboards on:

Operational KPIs
Strategic initiative progress
Financial and performance metrics
Weekly/monthly business reviews

Prepare MIS reports, executive summaries, and data-driven presentations for leadership.

4. Data Analysis & Insights

Analyze data to identify trends, deviations, risks, and opportunities.
Support leadership in decision‑making through insights, projections, and scenario analysis.
Build structured reports using Excel, Google Sheets, Power BI, or analytics tools.

5. Communication & Stakeholder Management

Draft emails, communication briefs, and executive-level correspondence.
Liaise with internal teams, clients, and partners on behalf of leadership.
Ensure timely closures on commitments made by leadership across departments

Required Skills & Competencies

Technical Skills

Strong command over Excel/Google Sheets, dashboards, and analytical reports.
Experience with Power BI/Tableau (preferred).
Ability to audit data, validate inputs, and prepare structured management reports.
High proficiency in PowerPoint for presentations.
Familiarity with project management tools (Asana, Monday.com, Trello, Jira, etc.).

Soft Skills

Excellent communication, interpersonal, and coordination abilities.
Strong analytical thinking and problem‑solving skills.
High level of ownership, confidentiality, and professionalism.
Ability to multitask and prioritize under pressure.
Strong follow‑up discipline and commitment to meeting deadlines.

Educational Background

Bachelor’s degree in Business Administration, Commerce, Management, or related field.
MBA or certification in analytics/project management is a plus.

Preferred Experience

Minimum 5 years as an Executive Assistant, Project Coordinator, Business Analyst, or similar role.
Experience working with senior leadership/CXO-level executives.
Proven track record of managing dashboards, audits, and initiative tracking.

Apply Now

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