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PEC Coordinator

Smiths Detection -
Bengaluru, Karnataka

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Job details

Contractual / Temporary

Qualifications

Business analysis
Project coordination
Microsoft Office
Administrative experience
Project management
Product development
SharePoint
Manufacturing

Full job description

Company Description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection, is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

We are looking for a highly organised and proactive PEC Coordinator to join the Programme Excellence Centre on a 12‑month contract. Sitting within the PMO, this role supports global programmes by ensuring strong project controls, smooth governance, and consistent communication across teams.

You will play a hands-on role in gathering requirements, tracking tasks, supporting reporting cycles, and driving actions through to closure. Working closely with Project Managers, Finance, and senior stakeholders, you’ll help bring structure, visibility, and discipline to programme delivery.

Duties & Responsibilities

Project & Programme Support

Support teams in applying PLP and CLP lifecycle processes
Assist with governance activities including gate reviews, tollgates, and portfolio updates
Gather requirements, track actions, and ensure timely follow-through
Support programme reporting, dashboards, and review cycles
Maintain project data including milestones, finances, risks, and issues
Coordinate meetings, prepare materials, capture minutes, and track actions
Work across teams to ensure clear communication and alignment

PMO & Administrative Support

Manage the PEC mailbox and ensure timely stakeholder responses
Maintain SharePoint lists, registers, and documentation
Support reporting, presentations, and internal communications
Raise purchase requisitions and handle routine admin activities
Assist with scheduling, diary coordination, and meeting logistics

Continuous Improvement

Support improvements in PMO processes and governance practices
Contribute to maintaining standard frameworks and consistent ways of working

Qualifications

Qualification in Business, Project Management, Engineering, or related field (HNC or equivalent desirable)
Experience in a PMO, project coordination, or business analyst support role
Strong requirement gathering, task tracking, and stakeholder coordination skills
Hands-on experience with MS SharePoint (essential) and MS Office tools

Knowledge & Technical Awareness

Understanding of project reporting, cost tracking, and data management
Awareness of planning techniques, risk management, and project controls (e.g. EVM basics)
Exposure to forecasting, scheduling, and cost integration
Basic awareness of business intelligence / data analytics tools
Familiarity with product development or technology-based environments is a plus

Skills & Attributes

Strong organisational and administrative capability with attention to detail
Analytical mindset with problem-solving ability and data-driven thinking
Confident communicator with ability to work across different levels of stakeholders
Self-starter with a focus on delivery and completion
Comfortable working in a global, matrix environment
Ability to produce clear documentation and concise meeting minutes
Demonstrates sound judgement, ownership, and ability to work independently

Additional Information

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (https://www.smiths.com/careers/job-search)

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