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Assistant, Document Controls

WSP -
Noida, Uttar Pradesh

Apply Now

Job details

2 hours ago

Qualifications

English
Microsoft Office
Project management
Bachelor's degree
SharePoint
Agile
Business Administration
Document management systems
Communication skills
Employee evaluation
Water treatment

Full job description

This role is responsible for managing, organizing, and maintaining a company’s documents and records. It ensures that documents are accurate, up-to-date, properly stored, and easily accessible to the right people. Key duties include controlling document versions, ensuring compliance with standards, supporting audits, distributing documents to relevant teams, and maintaining secure and efficient filing systems.

Manage and maintain all project documents, drawings, and project ecords for accuracy and compliance with company standards.
Ensure that all documents are easily accessible and properly stored electronically within designated folders.
Ensure proper document numbering, version control, and revision tracking.
Maintain documents log for daily tracking and audit purpose.
Distribute drawings and documents to engineers, consultants, and clients as and when needed.
Coordinate with project manager / team to ensure timely and efficient document submission and approval.
Audit document records time to time to ensure accuracy and comprehensiveness.
Provide training to new joiners / staff on documentation processes like folder structure, file naming convention and the use of document control softwares.
Interface with other departments to streamline document management and retrieval.
Generate reports on document status, progress, and challenges, recommending improvements.
Safeguard confidential information and ensure sensitive documents are controlled securely.
Act as point of contact for document management-related queries and issues.

Key Competencies / Skills:

Mandatory Skills

Minimum 3 years’ experience as a Document Controller in Engineering / construction projects. (Preferbly in Power & Water treatment plants)
Proficiency in MS Office, SharePoint, Aconex, Think Project, Wrench EDMS, or similar document management systems.
To have experience working for or with Consultant, contractors or project management companies and can manage multiple projects simultaneously
To be confident presenting to all stakeholders including contractors and clients
Strong English language proficiency and communication skills for effective coordination with internal teams and external stakeholders.

Bachelor’s degree or relevant certification in Business Administration, Information Management, or a related field.

BGV:

Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally , in 550 offices across 40 countries , we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Uniﬁed under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
A collaborative team that thrives on challenges and unconventional thinking.
A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

Maximize collaboration.
Maintain product quality and cultural integrity.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.
Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Apply Now

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