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Receptionist / Executive Assistant

XenoAutoLabs LLP
Noida, Uttar Pradesh

Quick apply

Job details

Full-time
₹12,000 - ₹15,000 a month
13 hours ago

Qualifications

Customer service
English
Microsoft Office
Bachelor's degree
Customer relationship management
Organizational skills
Front desk
Hindi
Communication skills

Full job description

Hiring for PalmVeda Foundation

PalmVeda Foundation is seeking a highly organized, professional, and proactive Receptionist & Executive Assistant to support daily operations, appointment management, executive coordination, and event scheduling. The ideal candidate will be the first point of contact for clients and visitors while ensuring smooth management of schedules, meetings, and administrative activities.

Job Type

Full-time

Location

Noida, Uttar Pradesh (On-site)

Working Schedule

Working Days: Wednesday to Monday
Weekly Off: Tuesday
Working Hours: 10:00 AM – 6:00 PM
On event days, workshops, seminars, or special programs, working hours may extend to 11:00 AM – 7:00 PM based on operational requirements.

About the Role

This role requires excellent communication skills, strong organizational abilities, and a professional demeanor. You will work closely with senior management to manage appointments, coordinate meetings, handle communications, and support the successful execution of events and programs.

Key Responsibilities

Answer and manage incoming phone calls professionally.
Schedule, confirm, and manage client appointments and consultations.
Manage the calendar and daily schedule of senior management.
Coordinate internal and external meetings.
Arrange meeting schedules, reminders, and follow-ups.
Welcome and assist visitors and clients.
Maintain records of appointments, inquiries, and communications.
Handle email correspondence and basic administrative tasks.
Coordinate events, workshops, seminars, and special programs.
Liaise with internal teams to ensure smooth day-to-day operations.
Maintain confidentiality while handling sensitive information.
Assist management with administrative and operational support as required.

Required Qualifications

Graduate in any discipline.
Excellent verbal and written communication skills in Hindi and English.
Strong interpersonal and customer service skills.
Proficiency in Microsoft Office, Google Workspace, and calendar management tools.
Good organizational and multitasking abilities.
Ability to prioritize tasks and work independently.
Professional appearance and positive attitude.

Preferred Qualifications

1–3 years of experience as a Receptionist, Front Desk Executive, Executive Assistant, Administrative Executive, or similar role.
Experience in appointment scheduling and customer coordination.
Experience in organizing events, workshops, seminars, or public programs.
Familiarity with CRM or scheduling software is an advantage.

What We Offer

Opportunity to work with a purpose-driven organization.
Professional growth and learning opportunities.
Exposure to executive coordination, event management, and client relations.
Supportive and collaborative work environment.

Experience

Preferred: 1–3 years
Freshers with excellent communication and organizational skills are encouraged to apply.

Pay: ₹12,000.00 - ₹15,000.00 per month

Work Location: In person

Quick apply

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