Job Description – Accounts Receivable & Commercial Finance
Position Title: Accounts Receivable Specialist / Executive – Commercial Finance
Department: Finance & Accounting
Location: Manjusar Vadodara
Reports To: Finance Controller / Site Controller
Role Summary
This role is responsible for endtoend Accounts Receivable (AR) management, customer collections, commercial documentation, bank guarantees, milestone billing, and compliance support. The position requires strong analytical skills, attention to detail, customer coordination ability, and hands-on experience in a multinational manufacturing environment.
Key Responsibilities
1. Order Review & Documentation
- Review new customer orders and update Order Sheets accurately.
- Coordinate with Sales/Project teams for clarification and documentation through email.
- Verify Bank Guarantee formats, terms, stages, and maintain digital storage of orders.
2. AR Tracking & Customer Collections
- Maintain the monthly AR tracker including invoices, payment terms, milestones, and charges.
- Followup with customers for timely collections and ensure accurate recording of payment advice.
- Post receipt entries in ERPLx within 24 hours and conduct weekly AR reviews with Sales/Project teams.
3. Bank Guarantee Management
- Coordinate with banks for issuing Advance/Performance Bank Guarantees (ABG/PBG/CPBG).
- Complete BG documentation, obtain approvals, and maintain BG In/Out Tracker.
- Track expired BGs and coordinate with customers for closure.
4. Letter of Credit (LC) Coordination
- Liaise with customers for LC issuance as per dispatch plans.
- Review LC drafts ensuring compliance with PO/contract terms.
- Coordinate with AD Bank to validate issuing bank arrangements and resolve adverse terms.
5. Milestone Billing & Claims
- Maintain milestone tracker and prepare documentation for milestone claims.
- Review and resolve document discrepancies with internal teams.
- Prepare and send Proforma Invoices, track advance payments, and escalate delays when necessary.
6. ERPLx Posting & Monthly Transactions
- Record customer receipts, advances, LD adjustments, bad debt provisions, and monthend entries.
- Ensure reconciliation between trackers and ERP entries for accuracy.
7. Month-End Activities
- Prepare LD reserve calculations, commission provisions, AR aging, unbilled reports, and ESAR reports.
- Conduct GL vs SL reconciliations and forecast AR positions.
8. Reconciliations & Financial Support
- Perform AR, Accrued Commission, Contract Assets & Liabilities, FAR, and depreciation reconciliations.
- Maintain supporting documentation for all reconciliations.
9. Income Tax Support
- Support AGP, advance tax calculations, TDS liabilities, return filing, litigation tracker, and departmental notices.
- Review Form 15CA/15CB and support statutory requirements.
10. Other Critical Responsibilities
- Track EMD, Advance Tracker, Orders Tracker, and support statutory & internal audits.
- Lead Tax Audit activities and support Transfer Pricing documentation review.
- Provide data support for management, corporate teams, and MIS needs.
Qualifications
Educational Requirements
- Graduate (Mandatory) in Commerce, Finance, or related discipline.
- Professional Qualification (Any one mandatory):
- CA (Chartered Accountant)
- ICWA/CMA (Cost Accountant)
- MBA in Finance
- Additional professional certifications or degrees will be preferred.
Experience Requirements
- Minimum 5–8 years of relevant experience in Accounts Receivable, Commercial Finance, or Financial Operations.
- Must have experience working in multinational corporations (MNCs).
- Strong understanding of manufacturing industry processes, commercial terms, and customercontract handling.
- Handson experience with ERP systems (preferably ERPLx).
Skills & Competencies
- Strong analytical and numerical ability.
- Excellent communication and coordination skills.
- Proficiency in MS Excel and financial reporting.
- Customercentric approach with problemsolving mindset.
- Ability to handle documentation, compliance, and deadlines.
Key Attributes
- High integrity and professional ethics.
- Ability to work independently and crossfunctionally.
- Strong time management and organizational discipline.
