Reports to: UK Line Manager / Senior HR Advisor
Location: Ahmedabad
Department: HR
Qualification: Bachelor’s or Master’s degree in HR, Education, IT, Business or related field
Profile required:
Proven experience in HR administration or a similar role, preferably in an
international setting.
Proficiency in HRIS (Human Resources Information Systems) and MS Office Suite.
Effective communication skills, both written and verbal.
Excellent organizational skills and ability to prioritize workload to complete tasks
within the given timeframe.
Ability to handle sensitive information in a confidential manner.
Strong attention to detail and accuracy in data entry and recordkeeping.
Flexible and adaptable to changing priorities and business needs.
Team player and ability to work with minimum supervision, use initiative and take
responsibility for own actions.
Knowledge of HR regulations and compliance requirements, particularly in the UK, is
advantageous.
Job Responsibilities:
Employee data management: Input and maintain accurate employee information in HR databases
and systems including the electronic filing system.
HR documentation: Prepare employment contracts, offer letters, and other HRrelated documents
as required within defined SLAs.
New starter administration: Add all new starters to the HR&Payroll system on or before the
colleague’s employment start date; liaise with IT to provide new starters with login details for the
HR&Payroll system.
Onboarding assistance: Support the onboarding team with the Trainee Pharmacist & Summer
Placement programme by checking right to work documents; preparing and sending contracts.
Compliance - Regulatory, Legal & Company Procedures:
Ensure a valid right to work has been received for all colleagues before or on Day 1 of their
employment.
Monthly follow up with colleagues who’s right to work is due to expire to ensure we have valid
and current right to work on file for every colleague.
DBS – ensure DBS check is completed for all colleagues as per Company procedures.
Home Office (HO) license administration – documentation for all sponsored colleagues to be
maintained accurately; assist in initiating visa applications; conduct monthly checks to ensure the
company is complying with HO regulations; inform Line Manager immediately of any
discrepancies.
Contract Changes – process all contract changes on the HR&Payroll system within monthly
payroll deadline and send contract variation letters to colleagues.
HRIS administration – resolve login/password reset enquiries from colleagues.
Benefits administration: records to be checked and updated monthly for Private Healthcare,
Childcare vouchers and Healthcare policy to ensure leavers are notified to the respective
providers. Provide Payroll & Finance with the necessary information to administer the benefits.
Maternity – regularly update the maternity spreadsheet; file relevant paperwork; complete
maternity calculations; send maternity letters to colleagues and provide Payroll team with the
relevant information in time to process maternity payments.
Payroll coordination: Collaborate with the UK-based payroll team to ensure accurate and timely
processing of payroll data.
Compliance monitoring: Assist in ensuring HR policies and procedures comply with relevant
legislation and best practices.
Recordkeeping: Maintain organized and up-to-date HR records including personnel files.
HR reporting: Maintain trackers to generate HR reports and metrics as needed, providing insights
to support decision-making processes.
General administrative support: Respond to reference requests and first level enquiries or
redirect the query to the appropriate person in the UK team for support/response.
Provide assistance with various HR projects, audits, meetings, and initiatives as directed.
Offboarding support: Email exit interview survey link to leavers.
Benefits: (as per timelines set by the management)
Accidental Policy- Individual employees would also be covered under the Personal
Accident policy applicable only in case of any accidents / related disability up to INR 5
Lakh.
Medical floated group Plan- This Medical insurance will cover Employee, spouse and up
to 2 children for medical expenses up to INR 3 Lakh.
Fringe Benefits
- Monthly Dinner
- Festival dinner/snacks
- Team Building Activity
- Diwali Party
- Christmas Gift
- Wedding gift
- Diwali Bonus - Employees would be eligible for the Diwali bonus on completion of
one year with the organization.
- Gratuity - Employee will be eligible for the gratuity as per the law of government.
Terms and conditions of the Employment:
1. If employee decides to leave the company, she/he must provide a written notice of
60 days in advance. This will allow the company enough time to hire and train
replacement of the employee.
2. If employee fails to perform up to the expectation of company, the company reserves
the right to terminate his/her employment with immediate notice.
3. Once the appointment letter has been signed and submitted to us all the above terms
and conditions will become effective.
Additional guidelines:
- Working Hours: UK Shift
- Working Days: Monday to Friday
- No Indian holidays
- The entire office will be under the surveillance of CCTV.
- Salary account with ICICI bank
Recruitment for our client Day Lewis Plc (UK) : https://www.daylewis.co.uk/ourstory
Job Types: Full-time, Permanent
Pay: ₹8,086.00 - ₹35,000.00 per month
Benefits:
- Health insurance
- Paid sick time
- Provident Fund
- Work from home
Experience:
- 2year: 1 year (Preferred)
Work Location: In person
