Bengaluru Karnataka Office administrator & front desk executive Jobs – 7 Open Jobs Today

Office Administrator & Front Desk Executive
Sofia Public School —Bengaluru, Karnataka
- Email
- Hospitality
- Customer service
- English
- Health insurance
- Paid time off
1d
Receptionist/Administrator
Credvest India Pvt. Ltd., —Domlur, Bengaluru, Karnataka
- ₹30,000 - ₹35,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Cell phone reimbursement
Quick apply
Receptionist
Sri Chaitanya Future Pathways global school —JP Nagar VIII phase, Bengaluru, Karnataka
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Quick apply
8h
Receptionist/Administration
Venture Quest —Bengaluru, Karnataka
- ₹24,500 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Health insurance
- Paid time off
Quick apply
9d
Administrator Executive (AEApr202602)
Traverze Consultancy Solutions Private Limited —Bengaluru, Karnataka
- ₹3,00,000 - ₹3,50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
8d
Receptionist/Administrator
Enhance physiotherapy and Wellness —Bengaluru, Karnataka
- ₹18,000 - ₹25,000 a month
- Full-time
- Customer service
- Microsoft Office
- 12th Pass
- Paid sick time
Quick apply
12d
Receptionist/Administrator
LETYGO VENTURES PVT LTD —Bannerghatta, Bengaluru, Karnataka
- From ₹18,000 a month
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
13d

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Office Administrator & Front Desk Executive
Sofia Public School —Bengaluru, Karnataka
2–5 years of experience in administration, front office, customer service, hospitality, or school administration. Experience in a school environment preferred.
1d
Front Desk Receptionist / Office Administrator
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\* Maintain visitor records and front desk registers. \* Coordinate daily office operations and administrative activities.
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Office Administrator & Front Desk Executive

Sofia Public School
Bengaluru, Karnataka

Apply Now

Job details

Full-time
1 day ago

Benefits

Health insurance
Paid time off

Qualifications

Hospitality
Customer service
English
Microsoft Office
Bachelor's degree
Front desk
Diploma
Communication skills
Office experience

Full job description

Office Administrator & Front Desk Executive

Location: Sofia Public School, Thanisandra
Department: Administration
Reports To: Principal / Director

Role Summary

The Office Administrator & Front Desk Executive is the first point of contact for parents, students, visitors, and staff. The role is responsible for managing the school reception, handling day-to-day administrative operations, maintaining records, coordinating communication, and ensuring a professional and welcoming experience for all stakeholders.

Key Responsibilities

Front Desk & Reception Management

Greet and assist parents, visitors, students, and staff professionally.
Manage incoming phone calls, emails, and enquiries.
Direct visitors and stakeholders to the appropriate department.
Maintain visitor records and issue visitor passes as per school safety protocols.
Ensure the reception area remains organised, professional, and welcoming.

Parent & Student Support

Respond to routine parent queries regarding admissions, transport, fees, school events, and general information.
Facilitate communication between parents and school departments.
Assist in scheduling appointments with the Principal, Coordinators, and teachers.
Support admission enquiries and coordinate campus visits.

Administrative Responsibilities

Maintain student records, staff records, and administrative documentation.
Prepare letters, certificates, circulars, and notices as required.
Manage filing systems, databases, and office records.
Maintain confidentiality of student, parent, and staff information.
Support documentation required for CBSE compliance, audits, and inspections.

Communication & Coordination

Coordinate communication with parents through email, SMS, school ERP, and circulars.
Assist in organising school events, PTMs, orientations, workshops, and meetings.
Maintain calendars, appointments, and meeting schedules.
Coordinate with transport, accounts, admissions, and academic departments as required.

Office Operations

Manage office supplies, stationery, and inventory requirements.
Coordinate courier, postal, and document dispatch activities.
Ensure smooth day-to-day functioning of the administrative office.
Assist the Principal and management team with administrative tasks and reports.

Safety & Compliance

Follow school safety and visitor management protocols.
Maintain accurate records and documentation as per school policies.
Support emergency communication procedures when required.

Qualifications

Graduate in any discipline from a recognised university.
Diploma or certification in Office Administration, Customer Service, or Business Administration preferred.

Experience

2–5 years of experience in administration, front office, customer service, hospitality, or school administration.
Experience in a school environment preferred.

Skills Required

Excellent spoken and written English.
Pleasant personality and professional appearance.
Strong communication and interpersonal skills.
Customer-service orientation with a positive attitude.
Proficiency in MS Office, Google Workspace, and School ERP systems.
Good organisational and multitasking abilities.
Ability to handle confidential information responsibly.

Key Performance Indicators (KPIs)

Parent and visitor satisfaction.
Timely response to calls, emails, and enquiries.
Accuracy of records and documentation.
Efficiency in office coordination and communication.
Support provided for school events and administrative activities.
Professionalism and adherence to school policies.

Personal Attributes

Friendly, approachable, and courteous.
Highly organised and detail-oriented.
Reliable and responsible.
Calm under pressure.
Strong team player with a service mindset.

Employment Type: Full-Time
Working Days: As per school policy
Salary: Commensurate with qualifications and experience.

At Sofia Public School, we recognize and value the contributions of our employees and offer a range of benefits and perks to support their personal and professional growth. We offer competitive salaries, health insurance, retirement benefits, paid leave, and other incentives that recognize and reward the hard work and dedication of our employees. If you are interested in joining our team, please send in your latest resume in pdf with photograph to [email protected].

Apply Now

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