ABOUT THE ROLE
We are looking for a detail-oriented, proactive, and experienced Accounts Manager to independently own and manage end-to-end finance operations for our organisation. The ideal candidate brings strong expertise in Indian tax law, GST compliance, payroll, and AR/AP management — and is equally comfortable setting up scalable billing and collection systems as they are at executing day-to-day bookkeeping. This is a high-ownership role with direct visibility to leadership.
KEY RESPONSIBILITIES
1. CORE ACCOUNTING & BOOKKEEPING
- Manage complete end-to-end accounting including daily transactions, journal entries, and ledger maintenance.
- Execute month-end and year-end closing with accurate trial balance, P&L, and balance sheet preparation.
- Maintain organised, audit-ready financial records at all times.
- Prepare and present monthly MIS reports, cash flow statements, and financial summaries to leadership.
- Monitor and reconcile all bank accounts on a daily/weekly basis.
- Support statutory audits, internal audits, and CA liaison processes.
2. BILLING, INVOICING & ACCOUNTS RECEIVABLE (AR)
- Set up and own the end-to-end billing and invoicing system in Zoho Books — including invoice templates, numbering sequences, payment terms, and automated reminder workflows.
- Maintain a clear AR ageing tracker with escalation triggers.
- Generate and dispatch client invoices within 24 hours of milestone or trigger.
- Proactively follow up on outstanding dues via email, WhatsApp, and calls — maintaining a professional yet firm collection stance.
- Reconcile all receivables monthly and flag overdue accounts to leadership with resolution recommendations.
- Maintain collection MIS tracking invoice raised, due dates, amounts received, and pending balances.
- Coordinate with operations and client-facing teams to resolve billing disputes quickly.
3. VENDOR MANAGEMENT & ACCOUNTS PAYABLE (AP)
- Own the complete vendor onboarding process — collect and verify KYC documents, PAN, GST registration, and bank details; set up vendors in Zoho Books with correct classification and payment terms.
- Process vendor invoices with proper approval and documentation — no payment without a verified invoice and PO/work confirmation.
- Schedule and execute vendor payments on time; maintain a forward-looking payment calendar.
- Perform monthly vendor reconciliation to ensure all accounts match.
- Manage vendor communication professionally and resolve discrepancies without escalation.
4. GST COMPLIANCE & INDIRECT TAX
- Handle end-to-end GST compliance independently: filing of GSTR-1, GSTR-3B, and annual GSTR-9 on time.
- Maintain ITC (Input Tax Credit) register and ensure accurate reconciliation with GSTR-2A/2B.
- Reconcile GST data with books monthly and flag mismatches proactively.
- Coordinate with external CA/consultants for complex GST matters, notices, or assessments.
- Stay updated with GST amendments and implement required changes in the accounting system.
5. PAYROLL & EMPLOYEE FINANCE
- Process monthly payroll via Zoho Payroll — ensuring accuracy in salary calculations, deductions (PF, ESI, PT, TDS), and net pay.
- Release salaries on time and maintain a clean payroll register.
- Handle employee reimbursement claims — verify, approve per policy, and process promptly.
- Manage TDS deduction and deposit schedules; ensure Form 16 is issued annually.
- Handle PF and ESI filings and compliance on time.
6. TAX PLANNING – DOMESTIC & INTERNATIONAL PAYMENTS
- Working knowledge of direct tax: TDS applicability under Sections 194C, 194J, 194H, and 194I; advance tax computation and deposit schedule; tax-saving provisions for the business.
- Experience handling international payments: Form 15CA/15CB filing for outward foreign remittances; TDS applicability under DTAA for foreign vendor payments; FEMA guidelines for current account transactions; coordination with bank and CA for cross-border payment compliance.
- Proactively flag potential tax risks and savings to leadership.
7. SYSTEMS, PROCESSES & ZOHO BOOKS OWNERSHIP
- Take full ownership of Zoho Books — configuration, chart of accounts, tax settings, and workflow automation.
- Set up and maintain clearly defined SOPs for billing, collection, payables, reconciliation, and reporting.
- Establish systematic processes so the accounts function runs smoothly even during leaves or transitions.
- Maintain organised digital filing — all invoices, bills, bank statements, tax challans, and filings accessible at all times.
- Build dashboards or trackers in Excel/Google Sheets to give leadership real-time visibility into financial health.
REQUIREMENTS
- Minimum 5+ years of independently managing accounts for an organisation.
- Hands-on experience with Zoho Books and Zoho Payroll (mandatory — not just familiarity).
- Independent GST filing experience: GSTR-1, GSTR-3B, GSTR-9, and ITC reconciliation.
- Strong knowledge of TDS, advance tax, Form 15CA/15CB, and DTAA basics.
- End-to-end payroll management including PF, ESI, and PT compliance.
- Proven track record of following up and collecting outstanding payments.
- Clear, confident written and verbal communication in English.
- Advanced proficiency in MS Excel and/or Google Sheets.
- B.Com / M.Com / CA (Inter) or equivalent qualification.
- Must be based in Delhi / NCR — this is a full-time, on-site role.
Pay: ₹20,000.00 - ₹32,000.00 per month
Benefits:
- Paid sick time
- Work from home
Work Location: Hybrid remote in Delhi, Delhi (Delhi)
