Job-Type: Full Time
Location: Hyderabad
Work Mode: Work from Office
About PINscale
PINscale leverages innovative strategies to drive rapid business growth.
As we expand, we also focus on ensuring robust corporate governance, compliance with statutory requirements, and transparent business practices. We are seeking a Company Secretary who will play a key role in maintaining legal compliance, advising on corporate laws, supporting board activities, and ensuring adherence to the Companies Act and related regulations.
- Website: https://pinscale.in/
Job Overview: We are a fast-growing private company and are seeking a qualified Company Secretary & Compliance Officer to oversee corporate compliance, secretarial functions, governance practices, statutory filings, and regulatory requirements while supporting the leadership team in maintaining the highest standards of corporate governance.
Key Responsibilities
Regulatory Compliance & Governance
- Ensure end-to-end compliance with the Companies Act, 2013, FEMA, Securities Laws, and all other applicable laws and regulations.
- Prepare, file, and maintain all statutory records, registers, and returns in a timely and accurate manner.
- Conduct and document compliance audits to assess adherence to statutory requirements.
- Stay updated with amendments to laws, rules, and regulations, and proactively adapt company practices.
Board & Committee Support
- Organize and manage Board Meetings, Committee Meetings (Audit, Nomination & Remuneration, CSR, etc.), and General Meetings (GMs).
- Draft agendas, circulate notices, prepare board notes, liaise with directors, and record/document minutes accurately.
- Advise the Board and committees on compliance, governance, and legal implications of key business decisions.
- Assist the Board in implementation of best corporate governance practices.
Shareholder & Investor Relations
- Maintain the company’s statutory registers and records relating to shareholding.
- Handle shareholder queries, grievances, and communications promptly.
- Coordinate dividend distribution, rights/bonus issues, transmission and transfer of shares, and corporate action processes.
Corporate Documentation
- Draft, vet, and review policies, and other corporate documents.
- Safeguard the company’s legal interests by advising on matters such as mergers, acquisitions, restructuring, or capital raising (if applicable).
- Maintain records of significant policies and ensure periodic reviews.
Liaison & External Relations
- Act as the primary point of contact between the company and regulatory/government authorities or external agencies such as ROC, SEBI, RBI, MCA, RTA etc.
- Maintain professional networks with peers, regulators, and industry associations to ensure timely guidance and support in compliance-related queries.
- Interface with auditors, legal advisors, and consultants for statutory and compliance matters.
HR Compliance & Coordination
- Ensure compliance with applicable HR and labour laws including the Shops and Establishment Act, Payment of Wages Act, Employees’ Provident Funds & Miscellaneous Provisions Act, Employees’ State Insurance Act, and other relevant statutes.
- Coordinate with the HR department to align statutory requirements with company policies and practices.
- Monitor timely submission of statutory returns related to payroll, provident fund, gratuity, professional tax, etc.
- Facilitate secretarial audits that encompass HR compliance aspects.
- Provide guidance on governance-related HR matters to the Board and leadership.
Team Leadership & Development
- Lead, mentor, and supervise the compliance/secretarial team, ensuring accuracy and accountability.
- Promote a culture of integrity, focus on compliance awareness, and team collaboration.
- Build internal compliance processes, checklists, and systems for efficiency and reliability.
Risk Management & Reporting
- Identify compliance risks and put in place preventive control measures.
- Prepare compliance, governance, and risk reports for the management and board periodically.
- Ensure no penalties or defaults arise due to non-compliance.
Qualifications and Experience
- Qualified Company Secretary (CS) and member of ICSI.
- 3–4 years of post-qualification experience in company secretarial and compliance functions.
- Strong working knowledge of Companies Act, FEMA, and Securities Laws (knowledge of allied legislations like Income Tax Act and Labour Laws will be an added advantage).
Key Attributes
- Meticulous attention to detail in all documents and compliance filings.
- Absolute commitment to ensuring 100% compliance with no room for oversight.
- Proven leadership skills with ability to manage, motivate, and guide a team.
- Strong professional network and industry contacts for quick resolution of compliance challenges.
- Excellent drafting skills, communication ability, and stakeholder management.
- Ability to flag compliance risks and regulatory changes in advance.
Pay: ₹1,000,000.00 - ₹1,200,000.00 per year
Work Location: In person
