Hi,
Greetings from EWarriors Tech Solutions. We are hiring for the following position:
Role: Facilities Manager
Location: DLF IT Park, Chennai (Onsite)
Experience: 10+ Years
Notice: Immediate Joiners / Less than 15 Days
Status: Full-Time
Position Value Proposition:
Deliver value to the organization by being a trusted partner in maintaining people and facilities safety and well-being, office space or leases, transportation and travel arrangements, and such other arrangements, in
line with its business plan objectives.
Core Responsibilities:
The Facilities Manager support the following areas: Property and office facilities management, Travel Desk, and Safety and Emergency preparedness for the organization.
Office Management:
- Provides leadership and management of the Office Administration
- Reviews contracts, coordinates with building administration or providers to enable recommendation to the General Manger on own-use or leased property, materials, or equipment utilized by the Company, e.g., corporate offices, sales offices, vehicles. Excluded are properties held for investment purposes (managed by Investment Management).
- Prepares and executes the annual plan for maintenance, improvement, expansion, or disposal of saidproperty.
- Develop and implement procedures to have safe, secure and well-maintained facilities.
- Keeps up to date records of all lost, stolen, and damaged items and report them on monthly basis.
- Assist and coordinates activities for property movement and management of assets for disposal, surplus, storage or salvage, and update in the record
- Prepares workstation in case of people movement or onboarding under the direction of People team and in coordination with relevant functions.
- Ensure well maintained workspace with all hygiene protocols in place.
Procurement and Expense Management:
- Works closely with internal customers to deliver best value, not just lowest cost, balancing needs at a wholistic level and financial resource constraints or priorities in alignment with DBM Vircon’s Brand.
- Assist in the negotiation with and accreditation of vendors, contractors, and suppliers for General Manager approval
- Review purchasing requirements with vendors, summarizes quotations and prepares comparative costing for submission to the requesting Function.
- Prepares purchase orders, requisitions, and expense report as directed
- Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies.
- Maintains vendor record and vendor relations and ensures Company purchases follow strict compliance Safety, Wellness, and Emergency Preparedness
- Liaise with relevant organizations and government institutions to ensure strict regulatory compliance
- Ensure that the organization follow all safety and health regulations in all areas including but not limited to security personnel, and other third-party providers
- Perform regular health check-ins and ensure compliance to health protocols in coordination with People Team.
- Keep abreast of external factors that may affect people and operations to report back to management with recommendation on preparedness and mitigation
- Coordinates with the building administration and other relevant groups to prepare the organization for emergency response and ensure the People team is kept informed.
General Accountabilities:
- Comply and keep up to date with the behavior and business values (IQAIT) and practices of DBM VIRCON and with all applicable laws, regulations, and standards.
- Encourage a team-based work environment that leverages the expertise and knowledge of the team and nurtures a climate of care and trust.
- Apply DBM VIRCON’s Business Quality Management System to all work performed.
- Act in the best interest of DBM VIRCON always.
- Act always in accordance with DBM VIRCON Code of Conduct.
- Travel as required, including travel related to projects.
- Perform any other duties that are reasonably required from time to time
Core Competencies:
- Action Oriented - Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others
- Innovation- Is good at bringing the creative ideas of others to market; has good judgment about which creative ideas and suggestions will work; has a sense about managing the creative process of others; can facilitate effective brainstorming; can project how potential ideas may play out in the marketplace. Learning on the Fly - Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyses both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything
- Peer Relationships - Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.
- Planning - Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results
- Self-Development - Is personally committed to and actively works to continuously improve him/herself; understands that different situations and levels may call for different skills and approaches; works to deploy strengths; works on compensating for weakness and limits
- Approachability - Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.
- Patience - Is tolerant with people and processes; listens and checks before acting; tries to understand the people and the data before making judgments and acting; waits for others to catch up before acting; sensitive to due process and proper pacing; follows established process.
- Managing Through Systems - Can design practices, processes, and procedures which allow managing from a distance; is comfortable letting things manage themselves without intervening; can make things work through others without being there; can impact people and results remotely.
- Dealing with Ambiguity - Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.
- Integrity and Trust- Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
Work Experience:
- At least 10 years previous experience working in a similar role.
- Tertiary qualifications is desirable.
- Strong ability to work within a team environment with a diverse group.
Desirable Skills/Qualifications:
- Excellent coordination and management skills with the ability to think and act proactively regarding short and long-term goals.
- An excellent understanding of business protocols and how to conduct communications in various cultural contexts.
- Developed administrative skills including the ability to plan, set goals, manage time, priorities, resources, accountabilities, schedules, and costs.
- Highly developed interpersonal skills. Ability to establish and maintain effective relationships both internal and external to the organisation, including clients and other key project and industry stakeholders.
- Comprehensive understanding of DBM VIRCON’s Vision and purpose. Ability to translate into group goals and objectives and gain team commitment in achieving those goals and objectives.
- Excellent verbal and written communications skills including the ability to convey information and ideas to individuals and groups and make presentations as necessary.
Work Environment:
- Based out of our Chennai Office
- Reasonable overtime may be required from time to time
If interested, kindly share the resumes to *[email protected]* or contact @8015568995.
Job Type: Full-time
Pay: ₹1,000,000.00 - ₹1,200,000.00 per year
Work Location: In person
