Mangalore Karnataka Assistant secretary Jobs – 2 Open Jobs Today

Administration Assistant
Riddhi Siddhi Design and Services Pvt Ltd —Mangalore, Karnataka
- ₹15,533.16 - ₹35,078.95 a month
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
12d
Administration Assistant
Riddhi Siddhi Designs and Services —Mangalore, Karnataka
- ₹15,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
12d

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Administration Assistant

Riddhi Siddhi Design and Services Pvt Ltd
Mangalore, Karnataka

Quick apply

Job details

Part-time | Full-time
₹15,533.16 - ₹35,078.95 a month
12 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Bachelor's degree
Business Administration
Secretarial work
Communication skills
Personal assistant experience
Time management

Full job description

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Admin Assistant to provide administrative and executive support to the Management/CEO. The ideal candidate will be responsible for managing calendars, scheduling meetings, coordinating with internal teams, maintaining confidential information, and ensuring the smooth execution of day-to-day executive and administrative activities.

Key Responsibilities

Manage the Management/CEO's calendar, appointments, and daily schedule.
Schedule and coordinate internal and external meetings, ensuring timely communication and follow-ups.
Coordinate with various departments to collect updates, reports, and action items as required by Management.
Prepare meeting agendas, record minutes of meetings (MoM), and track action items to ensure timely closure.
Screen and prioritize emails, phone calls, and correspondence on behalf of Management.
Organize business travel arrangements, including flight bookings, hotel reservations, and travel itineraries, whenever required.
Maintain confidential files, documents, and executive records with a high level of discretion.
Prepare presentations, reports, letters, and other business documents.
Act as a liaison between Management and internal teams to ensure seamless communication.
Follow up with stakeholders on pending tasks, deadlines, and commitments.
Assist in organizing leadership meetings, events, and business engagements.
Maintain records, documentation, and filing systems in an organized manner.
Support Management with day-to-day administrative, secretarial, and executive assistance activities.
Perform any additional administrative duties assigned by Management from time to time.

Required Skills

Excellent organizational and time management skills.
Strong verbal and written communication skills.
Ability to handle confidential information with professionalism and integrity.
Strong coordination and follow-up abilities.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
Ability to multitask and prioritize work in a fast-paced environment.
Strong attention to detail and problem-solving skills.
Professional attitude with excellent interpersonal skills.

Qualifications

Bachelor's degree in Business Administration, Commerce, or a related field.
2–5 years of experience as an Executive Assistant, Administrative Assistant, Secretary, or similar role.
Experience supporting senior management or C-level executives will be an added advantage.

Preferred Attributes

Self-motivated and proactive.
High level of professionalism and discretion.
Ability to work independently with minimal supervision.
Strong sense of ownership and accountability.
Flexible and adaptable to changing priorities.

Pay: ₹15,533.16 - ₹35,078.95 per month

Work Location: In person

Quick apply

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