Noida, Up Assistant/ executive secretary Jobs – 1 Open Jobs Today

Executive Assistant to CEO
Wildlife SOS —Defence Colony, Delhi, Delhi
- ₹25,000 - ₹30,000 a month
- Full-time
- Customer service
- Administrative experience
- Data entry
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13h

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Executive Assistant to CEO

Wildlife SOS -
Defence Colony, Delhi, Delhi

Quick apply

Job details

Full-time
₹25,000 - ₹30,000 a month
13 hours ago

Qualifications

Customer service
Administrative experience
Data entry
Typing
Phone etiquette

Full job description

Job description:

Key Roles & Responsibilities:

Manage and maintain the calendars of the co-founders, ensuring effective scheduling and prioritisation.
Provide day-to-day administrative support, including scheduling meetings, maintaining calendars, and preparing documents for senior leadership.
Arrange and manage complete travel itineraries, including flights, trains, accommodation, visas, and local transportation for leadership and visiting guests.
Handle email, phone, and face-to-face communications; draft routine correspondence; follow up on pending matters; and escalate urgent issues or reminders to the leadership office.
Prepare, edit, and format presentations, reports, spread sheets, and other business documents required by senior leadership.
Organize and maintain highly confidential files, records, and documents, ensuring accuracy, security, and accessibility.
Coordinate internal and external meetings, including preparing agendas, recording minutes, and tracking follow-up actions.
Act as a liaison between the CEO, Secretary & Co-Founder, department heads, field program managers, and external partners.
Support planning and execution of special projects, events, and leadership initiatives as assigned.
Organize and schedule appointments, conference calls, meeting rooms, and logistics such as taxis, couriers, and hotels.
Maintain contact lists, filing systems (physical and digital), and office records.
Manage courier services, incoming and outgoing packages, and ensure confirmations are shared with the relevant departments.
Perform general administrative and clerical duties including typing, filing, copying, binding, scanning, and data entry.
Assist with office operations by coordinating procedures, ordering office supplies, and working with concerned department heads.
Prepare and track invoices and administrative documentation.
Receive, sort, and distribute mail and greet and professionally assist visitors.
Handle sensitive and confidential information with the highest level of discretion and professionalism.
Resolve administrative issues and contribute to smooth office functioning.
Maintain professional and technical knowledge through learning, workshops, and networking.
Carry out any other duties assigned by the CEO and the Secretary & Co-Founder.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

Quick apply

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