Job Description – CS & Legal
Position: Executive / Assistant Manager – CS & Legal
Location: Head Office
Job Summary
We are looking for a CS / LLB professional to manage the company's corporate secretarial and statutory compliance activities, along with handling employee-related legal matters, disputes, notices, and coordination with external legal counsel.
The candidate should have a strong understanding of Companies Act, ROC/MCA compliances, corporate governance, labour laws, and employment-related legal matters.
Key Responsibilities1. Company Secretarial & Corporate Compliance
- Ensure timely compliance with the Companies Act, 2013 and applicable corporate laws.
- Maintain and update statutory registers, records, minutes books, and other secretarial documents.
- Prepare and maintain documentation for Board Meetings, General Meetings, resolutions, notices, agendas, and minutes.
- Coordinate and ensure timely completion of ROC/MCA filings and other statutory filings.
- Assist in preparation and filing of annual returns and other applicable forms with the Registrar of Companies.
- Maintain records of directors, shareholders, shareholding patterns, statutory registers, and corporate documents.
- Coordinate with external Company Secretaries, consultants, auditors, and other professionals for statutory compliances.
- Monitor changes in corporate laws and regulatory requirements and ensure necessary action is taken.
- Assist in maintaining proper documentation for corporate actions, agreements, resolutions, and other secretarial matters.
- Ensure that all statutory and secretarial compliances are tracked and completed within the prescribed timelines.
2. Employee & Labour-Related Legal Matters
- Handle and coordinate legal cases, complaints, notices, and disputes raised by current or former employees against the company.
- Coordinate with external lawyers and legal consultants for employee-related legal matters.
- Review and understand legal notices received from employees, advocates, labour authorities, and other government bodies.
- Prepare and provide relevant employee records, documents, policies, and other information required by external counsel.
- Coordinate responses to legal notices, employee complaints, labour department notices, and other legal communications.
- Maintain a tracker of all ongoing employee-related legal cases, notices, hearings, and proceedings.
- Coordinate with HR and external legal counsel regarding employee disputes, disciplinary matters, termination-related issues, and grievances.
- Assist in proceedings before Labour Department, Conciliation Officers, Labour Courts, Tribunals, and other relevant authorities, wherever applicable.
- Ensure timely follow-up on hearings, submissions, documentation, and other legal requirements.
- Maintain complete and confidential records of all employee-related legal matters until closure.
3. HR & Employment Legal Support
- Review employment-related documents, policies, disciplinary notices, warning letters, termination documents, and other HR documentation from a legal perspective.
- Support HR in handling sensitive employee matters and disputes.
- Advise internal stakeholders on basic legal requirements relating to employee grievances, disciplinary actions, exits, and employment matters.
- Assist in ensuring compliance with applicable labour and employment laws.
- Conduct basic legal research on employment and labour-related matters as required.
4. General Legal Support
- Draft, review, and maintain legal notices, undertakings, declarations, agreements, and other legal documents.
- Coordinate with external legal counsel on various company legal matters.
- Maintain proper records of legal notices, cases, agreements, and other legal documentation.
- Identify potential legal risks and escalate them to management/external counsel.
- Support the organization on other legal and compliance matters as required.
Qualification
- LLB is mandatory.
- Company Secretary (CS) qualification is preferred.
- CS Executive / CS Professional candidates with an LLB may also be considered.
- Strong knowledge of the Companies Act, corporate compliance, and labour/employment laws.
Experience
- 2–6 years of relevant experience in Company Secretarial, Legal, Compliance, Labour Law, or an in-house legal function.
- Prior experience handling ROC/MCA compliance and employee-related legal cases/disputes will be preferred.
- Experience coordinating with external lawyers and government/labour authorities will be an advantage.
Required Skills
- Strong knowledge of Company Secretarial and corporate compliance requirements.
- Good understanding of labour and employment laws.
- Strong legal drafting and documentation skills.
- Ability to understand and manage legal notices and employee disputes.
- Strong coordination and follow-up skills.
- Ability to maintain confidential and sensitive records.
- Good communication and negotiation skills.
- Strong attention to detail and ability to manage multiple matters simultaneously.
- Good working knowledge of MS Office, especially Word and Excel.
Ideal Candidate
The ideal candidate should have strong Company Secretarial knowledge as the primary skill, along with the ability to independently coordinate employee-related legal matters. The person should be comfortable working with HR teams, external lawyers, labour authorities, consultants, and senior management to ensure that corporate compliances and legal matters are handled within timelines.
Pay: ₹1,500,000.00 - ₹1,800,000.00 per year
Benefits:
- Commuter assistance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
