About Medhavi Skills University
Medhavi Skills University (MSU) is a government-notified private State Skills University established under a State Act in Sikkim in 2021, dedicated to advancing quality skill-integrated higher education and entrepreneurship. Recognised by the UGC and aligned with the National Education Policy (NEP) 2020, MSU is a pioneer in converging the skilling ecosystem with formal higher education through its “Industry as Campus” model. The University collaborates extensively with industries and Skill Development Institutes to deliver work-integrated degree programs embedding structured on-the-job training within the curriculum. MSU is a recognised Awarding Body under NCVET, empanelled with DGT, and serves as an anchor university partner with NSDC and the PMU of NSDC International-collectively reinforcing its demand-driven, industry-co-led academic framework. Ranked 4th among India’s Top Skill Universities in the Outlook ICARE Rankings 2025 and supported by over 11 defence partnerships along with multiple national recognitions, MSU stands among India’s leading skill-integrated higher education institutions.
For more information, visit https://msu.edu.in
About Medhavi Group:
Established in 2013, Medhavi Group is a unified ecosystem comprising MSU and various skill-promoting organisations, dedicated to advancing skill development, vocational training, and industry-integrated higher education. With a strong outcome-driven approach, the Group has trained over 6
lakh learners, achieving more than 70% employability outcomes, and currently supports 20,000+ active students across its diverse programs. Medhavi Group continues to bridge the gap between education and employment by building scalable, industry-aligned talent pathways across India. Work Integrated Skill based Higher Education (WISE) is Medhavi’s flagship industry-integrated initiative built on the principle of “Industry as Campus.” It combines academic learning with structured on-the-job training, ensuring students graduate with real work experience and industry-ready skills. Through deep, outcome-driven partnerships with over 300+ leading industry and skill partners across 26+ sectors including Hyundai, Mahindra, IHG Group, Nephroplus, Barbeque Nation, Nexus Select Malls, ClassPlus, Tata Electronics, Marriott, ITC, and others- WISE enables learners to acquire role- specific competencies directly within live business environments. WISE creates a demand-driven talent pipeline for industries that enhances employability, improves workforce productivity, and bridges the industry skill gap.
For more information, visit https://msu.edu.in/wise
Role Overview:
The Senior Executive – Admin and Operations will oversee the daily, seamless functionality of building infrastructure, academic block operations, accommodation facilities and essential support services. This role acts as a critical bridge between faculty, students, guests and the management team, ensuring high standards of facilities maintenance, logistical efficiency, hospitality, and administrative compliance across the campus.
Key Responsibilities:
1. Infrastructure & Facilities Management
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Campus & Building Operations: Monitor and maintain designated campus buildings.
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Partner with the core infrastructure team to proactively address structural/operational issues and minimize disruptions.
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Academic Space Upkeep: Oversee classrooms, seminar halls, and common areas, ensuring optimal cleanliness, climate control (AC), appropriate furniture layouts, and timely repairs.
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Hygiene & Housekeeping Assurance: Direct and coordinate with the Housekeeping
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Supervisor/Incharge to conduct routine quality checks, emphasizing strict hygiene standards in washrooms and adequate inventory of sanitary supplies.
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Daily Tech & Utility Checks: Supervise day-to-day workspace amenities including stable Wi-Fi connectivity, printer cartridge replacements, projector functionality, and active remote batteries.
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Staff Deployment: Coordinate and monitor housekeeping staff distribution across the designated academic block to guarantee maximum operational efficiency.
2. Accommodation & Guest Relations
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Facility Coordination: Act as the in charge for guest houses and staff quarters, ensuring units are fully equipped as per company standard and basic utilities.
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Check-In/Check-Out Management: Oversee allocation, key handovers, logbook entries and physical tracking files for amenities assigned to employees and guests.
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Quality & Laundry Oversight: Inspect accommodation units regularly for immaculate cleanliness. Direct dedicated hospitality housekeeping and handle the coordination of laundry services.
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Financial & Resource Administration: Manage accommodation utility billing, ensuring accurate collection of electricity payments from occupants and timely submission to property owners.
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Occupant Support: Act as the central point of contact for resolving guest and staff housing grievances or inquiries.
3. Resource & Inventory Management
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Asset Tracking: Maintain comprehensive tracking registers for seminar hall usage and fixedassets within those zones.
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Stationery & Consumables control: Forecast, source and log inventory metrics (inflow/outflow)for stationery supplies specifically for assigned blocks.
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Academic & Medical Support: Facilitate and process high-volume printing requests from faculty members. Regularly audit and replenish campus First Aid kits.
4. Logistics, Support & Event Services
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Inter-Block Logistics: Schedule and coordinate transit services between academic blocks for students and personnel.
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Financial Support Liaison: Assist fee collection staff with collecting and processing student semester and bus fees incase if required.
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Event Coordination: Provide end-to-end support for academic events and seminars, managing guest reception, audio-visual readiness, and hospitality/refreshment layouts.
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Senior Management Support: Coordinate and track specialized requests for senior leadership.
5. Communication & Emergency Response
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Query Resolution: Serve as a responsive administrative contact for issues raised by students,faculty and campus visitors.
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Notice & Compliance Tracking: Build and manage digital (Google Sheets) and physical filing systems for administrative notices, including tracking mandatory faculty acknowledgments.
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Attendance Reporting: Compile and submit daily faculty attendance and activity trackers incase required.
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Student Crisis Support: Act as an immediate responder to student health emergencies—administering basic first aid, coordinating medical transport, and accompanying students to care facilities when required.
Qualifications & Skills Required:
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Education: Bachelor’s degree.
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Experience: 3 to 5 years of experience in administrative operations, facilities management or corporate/academic hospitality.
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Technical Skills: Proficiency in Google Workspace (Docs, Sheets), MS Office.
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Soft Skills: Strong interpersonal and problem-solving skills, customer-centric mindset and the ability to maintain composure under high-pressure emergency situations.
What We Offer
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Opportunity to architect and scale a future-focused, industry-integrated higher education ecosystem.
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Competitive compensation with performance-linked incentives.
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Leadership role in a rapidly growing national skills and university platform.
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A collaborative, mission-driven environment.
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The opportunity to create a measurable impact on employability and workforce transformation at scale.
How to Apply
Interested candidates should submit a resume and cover letter detailing their qualifications and experience at
[email protected] at earliest possible.
Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
