The Executive Assistant to the Managing Director is responsible for providing high-level administrative, operational, and strategic support to the MD. The role requires exceptional organizational skills, strong follow-up abilities, recruitment knowledge, project coordination expertise, and the capability to ensure timely execution of key business initiatives. The EA acts as a bridge between the MD and various departments to ensure smooth communication and achievement of organizational goals.
Key ResponsibilitiesExecutive & Administrative Support
- Manage and maintain the Managing Director's calendar, appointments, meetings, travel plans, and business commitments.
- Organize meetings, prepare agendas, take meeting minutes, and ensure action points are completed.
- Prepare presentations, reports, business summaries, and correspondence for the MD.
- Handle confidential information with utmost discretion and professionalism.
Project & Business Coordination
- Track and monitor all projects assigned by the MD and ensure timely completion.
- Coordinate with department heads and teams to follow up on deliverables and deadlines.
- Maintain project trackers and provide regular status updates to the MD.
- Ensure strategic initiatives and management decisions are implemented effectively.
- Identify bottlenecks and proactively drive resolutions.
Recruitment & HR Coordination
- Manage end-to-end recruitment activities including sourcing, screening, interview coordination, and offer follow-up.
- Coordinate with department heads to understand manpower requirements.
- Maintain recruitment reports and ensure positions are filled within timelines.
- Support onboarding and induction activities for new employees.
Follow-Up & Execution
- Ensure all tasks assigned by the MD are completed within agreed timelines.
- Drive accountability across departments through regular follow-ups.
- Coordinate cross-functional activities and ensure smooth execution of business priorities.
- Handle special projects and assignments directly delegated by the MD.
Reporting & Documentation
- Prepare MIS reports, dashboards, presentations, and business analysis reports.
- Maintain records of important documents, agreements, and communications.
- Generate weekly and monthly progress reports for management review.
Required Skills & Competencies
- Strong organizational, planning, and multitasking abilities.
- Excellent follow-up and project execution skills.
- Recruitment and talent acquisition experience.
- Strong communication and interpersonal skills.
- Ability to influence and coordinate across departments.
- Proficiency in MS Excel, PowerPoint, Word, and Google Workspace.
- Strong analytical and problem-solving abilities.
- Ability to work in a fast-paced, deadline-driven environment.
- High level of ownership, accountability, and confidentiality.
Preferred Industry Experience
- Must have prior experience in Retail, Fashion, Apparel, Lifestyle, Luxury Retail, or Consumer-Facing Industries.
- Understanding of retail operations, store management, sales performance tracking, manpower planning, and customer-centric business environments will be highly preferred.
- Experience working with founders, directors, or senior leadership in a retail organization is an added advantage.
Qualifications
- Bachelor's Degree in Business Administration, Human Resources, Management, or a related field.
- 3–8 years of experience as an Executive Assistant, Management Coordinator, HR Executive, Project Coordinator, or similar role.
- Experience in recruitment and business coordination is mandatory.
Ideal Candidate Profile
We are looking for a highly proactive, execution-oriented professional from the retail industry who can work closely with the Managing Director and ensure that priorities are translated into results. The ideal candidate should have a strong sense of ownership, excellent follow-up skills, recruitment knowledge, and the ability to coordinate across multiple departments to ensure projects, tasks, and business initiatives are completed on time.
"Someone who doesn't just manage tasks—but makes things happen."
Pay: ₹25,000.00 - ₹45,000.00 per month
Work Location: In person
