Vadodara Gujarat Personal assistant to managing director Jobs – 3 Open Jobs Today

Personal Assistant to Managing Director
SPARK INFRAMARK PVT.LTD —Vadodara, Gujarat
- ₹25,000 - ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Civil engineering
- Cell phone reimbursement
- Paid sick time
Quick apply
Executive Assistant to Managing Director
Prabha Continuous Utility Services —Vadodara, Gujarat
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
5d
Executive Assistant to Managing Director
Gandhi Special Tubes Pvt Ltd —Vadodara, Gujarat
- Up to ₹30,000 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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Personal Assistant to Managing Director
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Personal Assistant to Managing Director

SPARK INFRAMARK PVT.LTD
Vadodara, Gujarat

Quick apply

Job details

Full-time
₹25,000 - ₹45,000 a month

Benefits

Provident Fund
Cell phone reimbursement
Paid sick time

Qualifications

Microsoft Powerpoint
Microsoft Word
Civil engineering
Microsoft Excel
Law
English
Master's degree
Administrative experience
Bachelor's degree
B.E. Civil
BBA
Gujarati
Computer skills
B.E.
Pivot tables
Business Administration
Typing
Construction experience
Hindi
Diploma
MBA
Communication skills
Personal assistant experience
Time management

Full job description

JOB TITLE: Personal Assistant (PA) to Managing DirectorCompany:

Gaj Group (Real Estate & Land Development)

Location:

Vadodara, Gujarat

Reporting To:

Managing Director (MD)

Job Summary

Gaj Group is seeking a highly professional, intelligent, proactive, and result-oriented Personal Assistant (PA) to provide comprehensive support to the Managing Director. The ideal candidate should possess strong administrative, legal, civil engineering, communication, and coordination skills. The role requires managing the MD's daily schedule, meetings, follow-ups, project coordination, legal documentation, and executive reporting while maintaining complete confidentiality and professionalism.

Key ResponsibilitiesExecutive & Administrative Support

Manage MD's daily calendar, appointments, meetings, and schedules.
Maintain daily To-Do Lists and task trackers.
Prepare Minutes of Meeting (MOM) and follow-up reports.
Coordinate with internal departments and external stakeholders.
Handle confidential information and important business documents.
Ensure timely completion of tasks assigned by the MD.

Legal Coordination

Coordinate with Advocates, Legal Consultants, Government Offices, and Revenue Departments.
Maintain records of legal documents and agreements.
Assist in drafting and reviewing official correspondence and documentation.
Track legal matters, notices, compliance requirements, and documentation status.
Basic understanding of Civil Law and Criminal Law procedures.

Civil Engineering & Project Coordination

Coordinate with Civil Engineers, Contractors, Architects, and Consultants.
Monitor project progress and submit regular updates to the MD.
Understand site development activities including:
Land Development
Plotting Projects
Internal Roads
Drainage Lines
Water Supply Lines
Compound Walls
Infrastructure Development Works
Read and understand basic engineering drawings and project reports.
Track project timelines and completion status.

Communication & Coordination

Draft professional emails, letters, notices, and reports.
Communicate effectively with clients, vendors, consultants, government authorities, and project teams.
Represent the MD professionally in meetings and discussions whenever required.

Required SkillsLanguage Proficiency

Excellent English Speaking & Writing
Excellent Gujarati Speaking & Writing
Excellent Hindi Speaking & Writing
Fast Typing Speed in English and Gujarati

Computer Skills

Advanced MS Excel (VLOOKUP, Pivot Table, MIS Reporting)
MS Word
PowerPoint
Google Workspace
Email Management
Data Analysis & Reporting

Legal Knowledge

Basic Civil Law Knowledge
Basic Criminal Law Knowledge
Documentation & Agreement Understanding
Government Process Knowledge

Civil Engineering Knowledge

Real Estate Industry Knowledge
Plotting & Land Development Project Understanding
Construction Process Awareness
BOQ & Project Reporting Knowledge Preferred

Desired Personality Traits

Strong Leadership & Coordination Skills
Excellent Follow-up Ability
Smart & Professional Personality
High Level of Confidentiality
Strong Problem-Solving Skills
Multi-Tasking Ability
Time Management & Organizational Skills
Positive Attitude and Ownership Mindset

Qualification

MBA / BBA / BE Civil / Diploma Civil / LLB / Any Relevant Graduate

Experience

Minimum 3 to 7 Years Experience as:
Personal Assistant (PA)
Executive Assistant (EA)
Project Coordinator
Legal Coordinator
Real Estate Administration Professional

Industry Preference

Real Estate
Land Development
Construction
Infrastructure

Salary

Best in Industry (Based on Experience, Knowledge & Skills)

Joining

Immediate Joiners Preferred

Rajesh Solanki (HR)

Mo: 7069114376

Pay: ₹25,000.00 - ₹45,000.00 per month

Benefits:

Cell phone reimbursement
Paid sick time
Provident Fund

Work Location: In person

Quick apply

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