Hsr Layout Bengaluru Karnataka Assistant executive – operations Jobs – 167 Open Jobs Today

Ea to Provost
Education Center Of Australia —Whitefield, Bengaluru, Karnataka
- ₹50,000 - ₹70,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
13d
Senior Executive Procurement
JLL —Bengaluru, Karnataka
- Microsoft Office
- Bachelor's degree
- Organisational skills
- Health insurance
Executive Assistant
EARTHROUTES MARKETING SOLUTIONS PRIVATE LIMITED —Domlur, Bengaluru, Karnataka
- ₹25,000 - ₹35,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Health insurance
Quick apply
Assistant Manager - Operations
The Executive Centre —Bengaluru, Karnataka
- Customer service
- English
- Bachelor's degree
14d
Executive Assistant DT&A Bangalore
Hewlett Packard Enterprise —Bengaluru, Karnataka
- Full-time
- Computer literacy
- Administrative experience
- 12th Pass
Senior Executive Purchase
Featherlite Office Systems Pvt Ltd., —Kumbalagodu, Bengaluru, Karnataka
- ₹8,00,634.83 - ₹10,00,286.81 a year
- Full-time
- Oracle
- Bachelor's degree
- In-person
Quick apply
USI - EH27 - GCS - Ascend Enablement - Coaching & Training - Specialist Assistant Manager
Deloitte —Bengaluru, Karnataka
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Master's degree
Assistant Manager - Accounts Payable
Columbia Sportswear Company —Bengaluru, Karnataka
- Weekend availability
- English
- Finance
- Master's degree
Assistant Manager - School Partnership
Val-Ed Initiatives —Malleswaram, Bengaluru, Karnataka
- ₹40,000 - ₹50,000 a month
- Microsoft Excel
- Sales
- Salesforce
- Flexible schedule
Quick apply
Warehouse Executive, Warehouse Assistant, Inventory Executive
Babbler Marketing Pvt Ltd —Vasanth Nagar, Bengaluru, Karnataka
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Excel
- Inventory control
- Inventory management
- Cell phone reimbursement
- Paid sick time
Quick apply
Head of Contracts India ( GCC )
CERES ENVIRONMENTAL INDIA PRIVATE LIMITED —Bengaluru, Karnataka
- Microsoft Word
- Microsoft Excel
- Salesforce
Quick apply
Senior Professional Services Project Specialist
Aspen Technology —Bengaluru, Karnataka
- Microsoft Excel
- English
- Master's degree
EA, Admin and Operations
Finiteloop —Bengaluru, Karnataka
- From ₹3,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Intern - Executive Assistant - AI/ML & Strategic Planning
Vedanta Mobility —Bangalore City, Bengaluru, Karnataka
- ₹1 - ₹2 a month
- Email
- Hybrid work
- Sales
- Customer service
- English
- Flexible schedule
Quick apply
8d
IN_DCIN_Assistant Manager/Executive_Marketing_Bangalore
Rexroth —Bengaluru, Karnataka
- Full-time
- B.Sc
- Master's degree
- Bachelor's degree
Quick apply
Executive/ Assistant Manager –Payable
india1ATM —Bengaluru, Karnataka
- Microsoft Office
- Finance
- Master's degree
Executive Assistant to Managing Director
LIMITLESS —Bengaluru, Karnataka
- ₹25,000 - ₹35,000 a month
- Full-time
- Administrative experience
- In-person
- Phone etiquette
Quick apply
Executive Assistant
BENECT TECHNOLOGIES PVT LTD —Banashankari III Stage, Bengaluru, Karnataka
- ₹12,000 - ₹18,000 a month
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- English
- Cell phone reimbursement
- Flexible schedule
Quick apply
4d
Executive Assistant
Richpanel —Bengaluru, Karnataka
- ₹10,00,000 - ₹15,00,000 a year
- Full-time
- English
Quick apply
Finance Manager - SCOT Automated Inventory Management , SCOT AIM Finance
ADCI - Karnataka —Bengaluru, Karnataka
- Full-time
- Computer science
- Microsoft Access
- Oracle
9d

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Ea to Provost

Education Center Of Australia
Whitefield, Bengaluru, Karnataka

Quick apply

Job details

Full-time
₹50,000 - ₹70,000 a month
13 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP systems
Event planning
Microsoft Office
Administrative experience
Bachelor's degree
Continuous improvement
Calendar management
Human resources
Recruiting
Payroll
Business Administration
Document management
Document management systems
Communication skills
Information management
Personal assistant experience
Office experience

Full job description

The Officer – Office of the Provost provides comprehensive executive, administrative, governance, and human resource support to the Provost, ensuring the effective operation of the Provost's Office. The role serves as a key coordination point for executive scheduling, governance activities, committee administration, stakeholder engagement, recruitment support, and office management.

The Officer works closely with senior academic leaders, professional services teams, and external stakeholders while maintaining the highest standards of professionalism, confidentiality, and organisational effectiveness. The position requires excellent judgement, strong communication skills, attention to detail, and the ability to manage multiple priorities within a dynamic higher education environment.

Key Responsibilities:

1. Executive Support

Provide high-level executive support to the Provost.
Manage the Provost's complex diary, appointments, meetings, and scheduling priorities.
Receive, review, and coordinate responses to invitations and meeting requests.
Arrange and coordinate meetings, including invitations, logistics, and scheduling advice.
Prepare briefing papers, presentations, speaking notes, and meeting documentation.
Coordinate domestic and international travel, accommodation, and itineraries.
Manage confidential correspondence and sensitive information with absolute discretion.
Prepare reports, presentations, letters, and official documentation within tight deadlines.
Manage incoming emails, calls, correspondence, and enquiries, determining priorities and ensuring timely action.
Organise events, workshops, and official functions on behalf of the Provost.
Monitor emerging issues and proactively bring urgent matters to the Provost's attention.

2. Governance and Committee Administration

Coordinate meetings of the Provost, Academic Board, Executive Committees, and campus governance committees.
Prepare, quality assure, and distribute agendas, committee papers, reports, and briefing materials in accordance with governance timelines.
Attend governance and academic meetings and prepare accurate, timely, and comprehensive minutes.
Maintain action registers, monitor progress, follow up outstanding actions, and escalate overdue matters where required.
Support compliance with institutional governance requirements, academic regulations, UK awarding body expectations, and relevant Indian regulatory frameworks.
Prepare induction materials for committee members and senior academic appointments.
Support the development, review, and maintenance of governance policies, procedures, committee Terms of Reference, and operational documentation.
Maintain current versions of governance documents including statutes, regulations, academic policies, strategic plans, and committee documentation.

3. Human Resources Administration

Coordinate recruitment activities including advertising, interview scheduling, candidate communication, documentation, and selection logistics.
Support onboarding and induction activities for newly appointed staff.
Maintain accurate employee records and HR documentation in compliance with institutional policies and regulatory requirements.
Coordinate mandatory induction and compliance training for new employees.
Support payroll administration by liaising with Human Resources and Finance teams.
Serve as the first point of contact for routine HR enquiries within the Provost's Office and escalate matters where appropriate.

4. Office Administration

Manage daily administrative operations of the Provost's Office.
Maintain correspondence, filing systems, document control, and records management.
Coordinate procurement requests and monitor office supplies.
Arrange office facilities, workspace allocation, IT access, and equipment for staff.
Support staff engagement initiatives and professional development activities.
Contribute to continuous improvement of office systems and administrative processes.
Undertake additional duties consistent with the level and purpose of the position.

Person Specification Knowledge

Knowledge of executive support and senior office administration.
Understanding of diary management, executive correspondence, and stakeholder coordination.
Knowledge of academic governance structures and committee administration.
Understanding of HR administrative processes including recruitment, onboarding, and records management.
Knowledge of confidentiality, data protection, and information management principles.
Understanding of UK Higher Education governance frameworks.
Knowledge of Indian higher education regulatory requirements.

Technical Skills

Advanced diary and calendar management.
Excellent meeting coordination and event planning skills.
Ability to prepare high-quality reports, presentations, and briefing papers.
Strong minute-taking and action-tracking skills.
Excellent document management and record-keeping capability.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ability to manage multiple priorities and meet competing deadlines.
Experience using HR, ERP, student information, or document management systems.

General Competencies

Excellent organisational and planning skills.
Exceptional written and verbal communication.
High level of professionalism and discretion.
Strong interpersonal and stakeholder management skills.
Excellent attention to detail and accuracy.
Ability to work independently and proactively.
Sound judgement and problem-solving ability.
Ability to maintain confidentiality while handling sensitive information.
Adaptability and resilience in a fast-paced academic environment.
Continuous improvement mindset.

Experience

Experience providing executive or senior administrative support.
Experience supporting committees, governance meetings, agenda preparation, minute taking, and action tracking.
Experience managing office administration and executive correspondence.
Experience supporting HR functions including recruitment, onboarding, or payroll administration.
Experience working within higher education or another highly regulated environment.

Qualifications

Bachelor's degree or equivalent professional experience in Business Administration, Office Administration, Management, or a related discipline.
Qualification in Human Resources, Business Administration, Governance, or a related field.
Professional certification in Executive Administration or Office Management.

Key Relationships

Provost
Academic Board
Executive Leadership Team
Faculty and Academic Staff
Human Resources
Finance
Information Technology
Professional Services Teams
UK Awarding Body Representatives
Regulatory Authorities
Vendors and Service Providers
External Academic Partners
Visitors and Stakeholders

Pay: ₹50,000.00 - ₹70,000.00 per month

Application Question(s):

Mentioned your current ctc.

Experience:

Executive Assistant: 4 years (Preferred)

Work Location: In person

Quick apply

Refine Your Search

assistant executive – operations jobs in hsr layout bengaluru karnataka

Ea to Provost

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