Executive Assistant
Elite Butlers —Bengaluru, Karnataka
- ₹12,00,000 - ₹15,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
EA - DEC - Sr. Executive - Full Stack Development - Bengaluru
Deloitte —Bengaluru, Karnataka
- Azure
- Master's degree
- Databases
5d
Executive Assistant
Fin Bulls —Bengaluru, Karnataka
- ₹46,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
Personal Assistant
District 6 —Rajajinagar, Bengaluru, Karnataka
- From ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Food provided
Quick apply
EA - DEC - Executive - Web Development - Bengaluru
Deloitte —Bengaluru, Karnataka
- Databases
- JavaScript
- APIs
12d
Executive Assistant to Managing Director (EA to MD)
ABHEE VENTURES PVT LTD —HSR Layout, Bengaluru, Karnataka
- ₹5,00,000 - ₹10,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Cell phone reimbursement
Quick apply
Personal Assistant to Director
Beastdrive pvt ltd —Bangalore City, Bengaluru, Karnataka
- ₹11,686.28 - ₹45,907.54 a month
- Full-time
- In-person
- Internship
- Communication skills
- Food provided
Quick apply
Executive Assistant to CEO
Kiara Global Services —Bengaluru, Karnataka
- ₹5,00,000 - ₹6,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
- Health insurance
- Cell phone reimbursement
Quick apply
5d
Senior Executive Assistant - Bangalore
Boston Consulting Group —Bengaluru, Karnataka
- Full-time
Executive Assistant
ASSPL - Karnataka —Bengaluru, Karnataka
- Full-time
- Microsoft Office
- Project management
- Bachelor's degree
Executive Assistant/ Personal Assistant to Director
ONE SCHOOL OF BUSINESS —Nagawara, Karnataka
- ₹35,000.56 - ₹40,072.59 a month
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Director
ARYANVASTRA COLLECTIVE PRIVATE LIMITED —Lalbagh Botanical Garden, Bengaluru, Karnataka
- ₹20,000 - ₹40,000 a month
- Full-time
- Customer service
- English
- In-person
- Health insurance
Quick apply
Sales Executive / Assistant Manager – Sales & Marketing
Little Fingers India Pvt Ltd —Bangalore City, Bengaluru, Karnataka
- ₹45,000 - ₹50,000 a month
- Full-time
- Sales
- Business development
- Classroom experience
Quick apply
EA - DEC - Functional Testing - Senior QA - 1 - Bengaluru
Deloitte —Bengaluru, Karnataka
- Computer Science
- SQL
- Analysis skills
Executive Assistant to CEO
Insure Pro 2.0 —Bangalore City, Bengaluru, Karnataka
- ₹10,00,000 - ₹15,00,000 a year
- Full-time
- Microsoft Powerpoint
- Master's degree
- Organisational skills
- Health insurance
- Paid time off
Quick apply
6d
Executive Assistant , AMZL
ASSPL - Karnataka —Bengaluru, Karnataka
- Full-time
- Microsoft Office
Executive Assistant to CEO
Foiwe Info Global Solutions —Bangalore City, Bengaluru, Karnataka
- ₹40,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant to Director
ONE SCHOOL OF BUSINESS —Nagawara, Karnataka
- ₹25,000.31 - ₹30,000.48 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Personal Assistant to Director
HKBK Group Of Institutions —Nagawara, Karnataka
- ₹30,000.31 - ₹35,000.48 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Executive Assistant
Work Benches Technologies —Bengaluru, Karnataka
- ₹45,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply

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Executive Assistant

Elite Butlers
Bengaluru, Karnataka

Quick apply

Job details

Full-time
₹12,00,000 - ₹15,00,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Bachelor's degree
Continuous improvement
Organisational skills
Communication skills
Personal assistant experience
Photocopying
Time management
Travel planning
Office experience

Full job description

Executive Assistant to Founders

Location: Indira Nagar, Bengaluru

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and secretarial support to the Founders. The ideal candidate will be responsible for managing day-to-day administrative activities, coordinating internal and external communication, handling confidential information, maintaining documentation, managing vendors, arranging travel, and ensuring the smooth functioning of office operations.

The candidate should possess excellent communication skills, strong organizational abilities, high levels of discretion, and proficiency in Microsoft Office applications, particularly Excel and PowerPoint. The role requires the ability to work independently, prioritize multiple tasks, and maintain professional relationships with internal and external stakeholders.

Key Responsibilities

Communication & Coordination

Answer and direct phone calls professionally.
Organize and schedule meetings, appointments, and conferences.
Maintain contact databases and communication records.
Draft, prepare, and distribute correspondence, emails, letters, forms, and other business communications.
Write emails and letters on behalf of the Founders and senior management.
Coordinate and manage internal and external communications.
Respond to email, telephone, and face-to-face inquiries.
Take accurate meeting minutes and circulate action points.
Coordinate office procedures and ensure timely follow-up on pending tasks.
Cover reception responsibilities when required.
Handle sensitive and confidential information with utmost discretion.

Reports & Documentation

Prepare and assist in the creation of regular reports and presentations.
Submit and reconcile expense reports.
Generate business reports and management updates.
Research and compile information for business requirements and presentations.
Handle multiple assignments and projects simultaneously.
Prepare, monitor, and maintain invoices and related documentation.
Provide support and assistance to visitors and stakeholders.
Provide information by responding to questions and requests.

Filing & Record Management

Develop, organize, and maintain efficient filing systems.
Maintain both manual and electronic records and filing systems.
Carry out administrative duties including filing, typing, photocopying, scanning, printing, binding, and document management.
Ensure proper storage and retrieval of business records and documents.

Office Administration & Inventory Management

Order and manage office supplies and stationery.
Maintain inventory records and ensure adequate stock levels.
Anticipate office supply requirements and place orders accordingly.
Verify receipt of supplies and monitor inventory usage.
Ensure proper functioning of office equipment.
Track preventive maintenance schedules and coordinate repairs when required.
Maintain equipment inventories and records.
Evaluate new office equipment and administrative techniques to improve efficiency.

Vendor Management

Establish and maintain strong vendor relationships.
Coordinate with vendors and service providers for office requirements.
Negotiate contracts and service agreements.
Develop vendor standards and identify suitable vendors based on business requirements.
Ensure timely delivery of services and vendor compliance.

Travel & Logistics Management

Arrange domestic and international travel for the Founders and leadership team.
Coordinate flight bookings, hotel reservations, transportation, visas, and itineraries.
Arrange conference halls, meeting rooms, taxis, couriers, and other logistics as required.
Ensure seamless travel planning and execution.

Administrative Operations

Develop and update administrative systems and processes to improve efficiency.
Identify and resolve administrative issues proactively.
Receive, sort, and distribute incoming mail and correspondence.
Manage employee appointments and scheduling requirements.
Maintain up-to-date employee leave and holiday records.
Coordinate repairs and maintenance of office equipment and facilities.
Greet and assist visitors, clients, and guests.
Support colleagues with administrative and documentation requirements.

Stakeholder & Relationship Management

Act as a point of contact between the Founders and internal/external stakeholders.
Coordinate with clients, vendors, consultants, and employees to ensure smooth communication and execution.
Maintain professional relationships with all stakeholders.

Knowledge Building & Continuous Improvement

Maintain professional and technical knowledge through educational workshops, training programs, and professional publications.
Build professional networks and industry connections.
Participate in professional associations and relevant forums.
Contribute to team objectives and support organizational initiatives as required.

Desired Candidate Profile

Bachelor's degree in any discipline.
Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, Office Manager, or similar role.
Excellent verbal and written communication skills.
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
Exceptional organizational, planning, and multitasking abilities.
Ability to work independently with minimal supervision.
Strong interpersonal, coordination, and stakeholder management skills.
High attention to detail and problem-solving capabilities.
Ability to manage confidential information with professionalism and discretion.
Strong time-management skills and ability to prioritize competing responsibilities.

Preferred Attributes

Professional appearance and demeanor.
Strong business acumen and ownership mindset.
Ability to work in a fast-paced, dynamic environment.
Flexible, resourceful, and solution-oriented approach.

Quick apply

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