Mayur Vihar Delhi Delhi Executive assistant to ceo Jobs – 50 Open Jobs Today

Personal Assistant
AWISH CLINIC —Sarita Vihar, Delhi, Delhi
- From ₹20,000 a month
- Full-time
- Microsoft Office
- In-person
- Communication skills
Quick apply
12d
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- Full-time
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Personal Assistant

AWISH CLINIC
Sarita Vihar, Delhi, Delhi

Quick apply

Job details

Full-time
From ₹20,000 a month
12 days ago

Qualifications

Microsoft Office
Calendar management
Secretarial work
Communication skills
Personal assistant experience
Time management
Travel planning

Full job description

Company: Awish Dermacare Pvt. Ltd.
Position: Personal Assistant to Director
Experience: 2–5 Years
Employment Type: Full-time
Location: Sarita Vihar, Delhi

About the Role

Awish Dermacare Pvt. Ltd. is looking for an experienced and highly organized Personal Assistant to the Director who can independently manage the Director’s day-to-day schedule, meetings, appointments, travel plans, follow-ups and professional coordination.

The ideal candidate should be smart, proactive, well-organized, trustworthy, presentable and excellent at communication, with the ability to manage multiple priorities and handle last-minute changes efficiently.

Key Responsibilities1. Calendar & Daily Schedule Management

Manage the Director’s complete daily calendar and schedule.
Plan and coordinate meetings, appointments and important commitments.
Maintain an updated schedule of upcoming meetings, events and activities.
Brief the Director about the day’s schedule and priorities in advance.
Ensure there are no scheduling conflicts.
Coordinate changes in the schedule as and when required.

2. Meeting Management

Schedule and coordinate internal and external meetings.
Coordinate with clients, employees, vendors, consultants and business associates.
Send meeting reminders and ensure all necessary information is available before meetings.
Maintain meeting notes, action points and follow-ups where required.
Track pending commitments and ensure timely follow-up.

3. Travel Planning & Coordination

Manage the Director’s complete travel schedule.
Plan and coordinate domestic travel to locations such as Jaipur, Mathura, Delhi and other cities as required.
Arrange flights, trains, hotels, cabs and local transportation.
Prepare detailed travel itineraries and share all relevant information with the Director.
Track travel timings, hotel bookings and transportation arrangements.
Handle last-minute changes and travel-related requirements efficiently.

4. Personal & Professional Coordination

Coordinate the Director’s professional and personal appointments.
Manage important reminders and commitments.
Coordinate with relevant people on behalf of the Director whenever required.
Maintain strict confidentiality regarding personal and business information.
Handle day-to-day coordination and ensure important tasks are not missed.

5. Follow-ups & Task Management

Maintain a daily list of tasks, commitments and follow-ups.
Follow up with employees, vendors, clients and other stakeholders.
Track deadlines and pending activities.
Remind the Director about important meetings, calls, appointments and commitments.
Prepare daily and weekly priority schedules.
Ensure assigned tasks are followed through to completion.

6. Communication & Coordination

Act as a key point of coordination between the Director and internal/external stakeholders.
Handle calls, WhatsApp messages and emails professionally when required.
Draft basic professional communication on behalf of the Director.
Ensure important information reaches the Director promptly.
Maintain professional relationships with key stakeholders.

7. Documentation & Organization

Maintain important documents, schedules, contact details and records.
Organize meeting documents, travel details and appointment information.
Maintain digital records and ensure information is easily accessible.
Prepare basic reports, schedules and presentations when required.

Required Skills

Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Excellent follow-up and coordination abilities.
Ability to manage multiple tasks simultaneously.
Good knowledge of MS Office, Google Calendar, Google Sheets and Email.
Professional knowledge of WhatsApp and other communication platforms.
Strong planning and problem-solving abilities.
Ability to handle urgent and last-minute requirements calmly.
Strong attention to detail.
Professional, confident and presentable personality.
High level of confidentiality and discretion.

Experience Required

2–5 years of proven experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
Previous experience working directly with a Director, Founder, CEO or senior management will be preferred.
Candidates with experience in calendar management, travel coordination, meeting management and executive follow-ups will be given preference.

Ideal Candidate

We are looking for a smart, proactive and responsible professional who can take complete ownership of the Director’s day-to-day coordination.

The ideal candidate should:

Think ahead rather than wait for instructions.
Proactively remind and follow up on important commitments.
Be comfortable handling frequent schedule changes.
Independently coordinate meetings and travel.
Maintain complete confidentiality.
Have excellent communication and interpersonal skills.
Be capable of managing multiple priorities under pressure.
Take ownership and ensure that the Director’s day runs smoothly.

Key Performance Indicators (KPIs)

Zero missed meetings or important appointments.
Accurate and timely calendar management.
Smooth and error-free travel coordination.
Timely completion of follow-ups.
Effective management of the Director’s daily schedule.
Quick response to urgent requirements.
Accuracy in documentation and communication.
Complete confidentiality and professionalism.

Pay: From ₹20,000.00 per month

Work Location: In person

Quick apply

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