Job Description -
Overview
As a leading global aerospace company, Boeing develops, manufactures and services
commercial airplanes, defense products and space systems for customers in more than
150 countries. As a top U.S. exporter, the company leverages the talents of a global
supplier base to advance economic opportunity, sustainability and community impact.
Boeing’s team is committed to innovating for the future, leading with sustainability, and
cultivating a culture based on the company’s core values of safety, quality and integrity.
Technology for today and tomorrow
The Boeing India Engineering & Technology Center (BIETC) is a 5500+ diverse
engineering workforce that contributes to global aerospace growth. Our engineers
deliver cutting-edge R&D, innovation, and high-quality engineering work in global
markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based
Engineering, and Additive Manufacturing, shaping the future of aerospace.
People-driven culture
At Boeing, we believe creativity and innovation thrives when every employee is trusted,
empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable
arrangements depending upon business and customer needs, and professional pursuits
that offer greater flexibility in the way our people work. We also believe that
collaboration, frequent team engagements, and face-to-face meetings bring diverse
perspectives and thoughts – enabling every voice to be heard and every perspective to
be respected. No matter where or how our teammates work, we are committed to
positively shaping people’s careers and being thoughtful about employee wellbeing.
Position Overview:
The Boeing India Engineering team is currently looking for highly motivated Office
Administrator to join their team in Bangalore, India.
The candidate will collaborate within the organization and global teams to support
efficient operations by working directly with the Engineering Leadership to support
organizational plans and priorities.
Position Responsibilities:
The successful candidate responsibilities include
Proactively manages Outlook calendars and virtual resource tools to support
appointments, meetings, events and business travel. Maintain an accurate
calendar with a look ahead of 4 weeks ensuring no overlaps or missed meetings.
Establishes and maintains effective working relationships with internal and
external customers, co-workers and peers, while maintaining the highest level of
confidentiality with sensitive information and while working under tight and often
competing deadlines
Establish clear communication channels for inquiries and commit to responding
and actioning within a reasonable timeframe. Produce clear and concise
communications that reflects the organization’s standards and effectively convey
key messages to the Stakeholders.
Proactively anticipate and address tasks before they become urgent, ensuring
optimal productivity
Take initiative to identify upcoming tasks and address them promptly without
waiting for reminders or instructions. Escalate help-needed to Leader.
Coordinates and reconciles schedule conflicts with multiple executives,
managers, customers, partners and suppliers.
Provides administrative support to leadership, visitors and other team members
as needed.
Ensures conference room resources are maintained and available. Sets up
teleconferences as needed.
Coordinates and makes domestic and international business travel
arrangements, and monitors on-going logistics for all designated business
travelers.
Plans and implements logistics for internal/external events and meetings such as
employee meetings, workshops, conferences, leadership events and customer
meetings.
Assists management to ensure timely and accurate compliance to Travel
Policies; e.g., collect travel receipts (scanning, follow-up), reconcile / verify
payments to corporate credit card charges.
Provides assistance to follow up with vendors, and for payments, e.g., for office
purchases, and expenses related to events.
Provides assistance to create, edit and maintain electronic and written
communication such as memos, reports, presentations, flow charts, and
organization charts.
Provides assistance to collect, compile and maintain data/information on action
items, matters requiring follow-up, and provide visibility of status to stakeholders.
Provides assistance to maintain web sites and SharePoint site as needed.
Teams with others to provide seamless support for the organization. Coordinates
area requirements with other office administrators.
Candidate must be willing to work flexible hours (early or late as needed) to
interface with Boeing personnel around the world.
Basic Qualifications (Required Skills/Experience):
Bachelor’s degree is required as basic qualification.
Excellent English language skills (written and oral), the ability to build strong
relationships, and manage multiple projects effectively.
Strong organizational skills, time management skills, and ability to work
cooperatively as a team member.
Proficient in the use of Microsoft Office tools, including Word, PowerPoint, Excel
and Outlook
Positive and proactive working attitude, and high ethical and integrity standards.
Ability to learn and apply new skills, such as Boeing specific processes and
software tools.
Ability to work under limited supervision; methodical and thorough with a focus
on detail and completion of tasks.
Supports other activities or special projects as required by management.
Typical Education & Experience:
Education/experience typically acquired through advanced education (e.g. Bachelor or
Diploma) and typically 5-8 years' related work experience.
Pay: From ₹800,000.00 per year
Work Location: In person
