Chembur Mumbai Maharashtra Executive assistant to ceo Jobs – 61 Open Jobs Today

Executive Assistant to CEO
Messmerize India —Malad, Mumbai, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Customer service
- Administrative experience
- Typing
Quick apply
13d
Executive Assistant
BoxMySpace —Mumbai, Maharashtra
- Full-time
- Microsoft Word
- Microsoft Excel
- Accounting
Supply Chain Dy. Managers
Africure Pharmaceuticals —Mumbai, Maharashtra
- Master's degree
- Bachelor's degree
- MBA

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Executive Assistant to CEO

Messmerize India
Malad, Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹15,000 - ₹20,000 a month
13 days ago

Qualifications

Buffer (application)
Customer service
Administrative experience
Typing
Phone etiquette

Full job description

ROLE OVERVIEW

The Executive Assistant to the Founder will be responsible for managing the Founder’s calendar, communications, meetings, travel, priorities, and follow-ups while ensuring smooth coordination across clients, consultants, partners, vendors, and internal teams.

The ideal candidate is highly organized, execution-focused, proactive, and capable of anticipating needs before being asked.

KEY RESPONSIBILITIES1. Calendar & Schedule Management

Manage the Founder’s calendar and daily schedule.
Coordinate meetings, workshops, client calls, networking events, podcasts, and speaking engagements.
Prioritize appointments based on business objectives.
Prevent scheduling conflicts and ensure efficient time management.
Send reminders and prepare daily schedules.
Allocate focus blocks and buffer time for travel and preparation.

2. Meeting Coordination & Follow-Ups

Schedule internal and external meetings.
Prepare meeting agendas.
Attend meetings when required and document key action points.
Track action items and ensure timely completion.
Follow up with team members, consultants, vendors, and partners.
Maintain a system for monitoring commitments and deadlines.

3. Email & Communication Management

Organize and manage the Founder’s inbox.
Draft and respond to emails on behalf of the Founder when required.
Prioritize urgent and important communications.
Coordinate communication with clients, partners, vendors, consultants, and stakeholders.
Ensure professional and timely correspondence.

4. Founder Productivity Management

Assist the Founder in managing daily, weekly, and monthly priorities.
Track strategic initiatives and business goals.
Maintain task trackers and project dashboards.
Ensure deadlines are met and commitments are honored.
Create accountability systems for ongoing projects.

5. Travel & Event Coordination

Manage travel bookings, accommodation, and itineraries.
Coordinate logistics for workshops, exhibitions, conferences, and speaking engagements.
Liaise with event organizers and vendors.
Ensure all travel and event requirements are planned in advance.

6. Business Operations Support

Coordinate activities across different business verticals.
Track ongoing projects and provide regular status updates.
Maintain documentation, reports, and SOPs.
Support operational efficiency by ensuring tasks move forward without delays.
Assist in process improvement initiatives.

7. CRM & Lead Management Support

Track incoming leads and enquiries.
Ensure timely follow-up with prospects and clients.
Maintain CRM records and databases.
Generate basic reports on lead status and conversions.
Coordinate with sales and business development activities.

8. Content & Brand Coordination

Coordinate with social media, marketing, and content teams.
Maintain content calendars and schedules.
Track podcast appearances, speaking engagements, and collaborations.
Organize digital assets and business documents.

9. Personal Assistance Support

Manage personal appointments and commitments when required.
Coordinate reservations, bookings, and reminders.
Assist in maintaining a balanced schedule between professional and personal priorities.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

Quick apply

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