Karnataka Facilities assistant Jobs – 136 Open Jobs Today

EA, Admin and Operations
Finiteloop —Bengaluru, Karnataka
- From ₹3,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Workplace Coordinator
Zillow.com —Bengaluru, Karnataka
- Full-time
- Hospitality
- Google Suite
- Customer service
Senior QA Automation Engineer
McKesson —Bengaluru, Karnataka
- Full-time
- Computer Science
- Java
- Master's degree
- Health insurance
- Paid time off
Project Management Staffing
LOCG Ireland Ltd —Bengaluru, Karnataka
- From ₹400 a month
- Full-time
- Remote
- Spanish
- Microsoft Excel
- English
- Work from home
Quick apply
Assistant Physical Education Director
RNS Institute of Technology —Rajarajeshwarinagar, Bengaluru, Karnataka
- Full-time
- Doctoral degree
- Master's degree
- Administrative experience
Quick apply
Digital Adoption Consultant (Client Onboarding) - 19609
Whatfix —Bengaluru, Karnataka
- Oracle
- Salesforce
- ERP systems
- Commuter assistance
- Health insurance
Quick apply
Assistant Manager – South (Sales)
Invokhr —Bengaluru Rural District, Karnataka
- Remote
- Sales
- Master's degree
- Bachelor's degree
Quick apply
Assistant Manager – Talent Management & Operations
Dozee —Bengaluru, Karnataka
- Full-time
- Master's degree
- Human resources
- Business Administration
Senior Associate
Grant Thornton INDUS —Bengaluru, Karnataka
- Full-time
- Hybrid work
- Research
- Analysis skills
- Communication skills
- Health insurance
- Cell phone reimbursement
Corporate Banking Operations - Assistant Manager
State Street —Bengaluru, Karnataka
- Full-time
- Microsoft Excel
- Bachelor's degree
- Accounting
Senior Manager - Legal (L - 19533)
Whatfix —Bengaluru, Karnataka
- Master's degree
- Bachelor's degree
- Negotiation
- Commuter assistance
- Health insurance
Quick apply
Senior Manager - DevOps
McKesson —Bengaluru, Karnataka
- Azure
- Management
- DevOps
- Health insurance
- Paid time off
AM- Housekeeping
GRAND MERCURE —Mysuru, Karnataka
- Full-time
- Inventory management
- Customer service
- Cleaning
Quick apply
6d
Account Manager, Enterprise - EMEA
Whatfix —Bengaluru, Karnataka
- Remote
- Travel
- Agile
- Training & development
- Commuter assistance
- Health insurance
Quick apply
Office Assistant
Heliccs Bharat Engineering Private Limited —Bengaluru, Karnataka
- ₹12,000 - ₹20,000 a month
- Full-time
- Sales
- Customer service
- Data entry
- Cell phone reimbursement
Quick apply
1d
Human Resource and Administration Executive
Thinkerbell Labs —Bengaluru, Karnataka
- Full-time
- Google Suite
- Microsoft Excel
- Master's degree
Procurment Sourcing Assistant Manager
JLL —Bengaluru, Karnataka
- Microsoft Office
- Analysis skills
- Communication skills
- Health insurance
1d
1970747-Lead Assistant Manager
EXL Service —Bengaluru, Karnataka
- Full-time
- Computer Science
- Software troubleshooting
- Databases
Senior DevOps Engineer
McKesson —Bengaluru, Karnataka
- Rotational shift
- Azure
- Computer Science
- Software troubleshooting
- Health insurance
- Paid time off
13d
Business / Operational Audit - Assistant Vice President
State Street —Bengaluru, Karnataka
- Full-time
- English
- Research
- Finance
- Health insurance
- Work from home

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EA, Admin and Operations

Finiteloop
Bengaluru, Karnataka

Quick apply

Job details

Full-time
From ₹3,00,000 a year

Qualifications

Jira
Microsoft Powerpoint
Microsoft Word
Contract management
Microsoft Excel
Microsoft Outlook
PMP
Procurement
Project management
SharePoint
AI
Communication skills
Negotiation

Full job description

About Finiteloop

Finiteloop is a technology and design studio helping organisations build, transform, and scale with engineering, AI, and design working as one integrated capability. We embed inside client teams, operate across the full AI maturity curve (AI Curious to AI Native), and hold ourselves accountable to outcomes. Most engagements we take on are AI-touched. We are looking for people who are comfortable in the space between chaos and clarity and who move toward what is needed without being asked.

Role Overview

We are seeking a hands-on Executive Assistant and Admin Operations Manager who keeps the studio moving with the same rigour we bring to our client work. You will be embedded at the centre of Finiteloop working alongside the founding team and leadership to ensure that operations, communications, and logistics are handled with precision, discretion, and care. The work is real, the pace is real, and the impact of getting this role right is felt across everything the studio does.

Key Responsibilities

Executive Support

Manage complex executive calendars, scheduling meetings, travel arrangements, and event coordination across multiple time zones.
Prepare executive briefings, presentations, board materials, and confidential correspondence.
Act as the primary point of contact between leadership and internal/external stakeholders.
Coordinate cross-functional meetings, town halls, leadership offsites, and client engagements.
Track executive action items, follow up on deliverables, and maintain project status dashboards.
Draft, proofread, and edit executive communications including emails, memos, and reports.
Handle all confidential information with absolute discretion and professionalism.

Admin & Operations

Manage end-to-end administrative operations including procurement, facilities, vendor management, and office services.
Develop, document, and implement standard operating procedures (SOPs) for administrative processes.
Oversee onboarding and offboarding logistics: IT setup coordination, access provisioning, and orientation schedules.
Manage vendor contracts, service agreements, and supplier relationships; negotiate terms and ensure SLA compliance.
Track operational budgets, approve expenses, and provide monthly cost reports to finance.
Coordinate HR administrative functions: leave tracking, policy adherence, and employee records management.
Support compliance activities: document retention, audit preparation, and regulatory filings.
Plan and execute company events, team off-sites, and all-hands meetings.
Identify automation opportunities and implement tools to improve operational efficiency.

Required Qualifications

3+ years of combined experience in executive assistance and operations or administration management.
Proven track record supporting C-suite or founder-level leadership in a fast-paced environment.
Advanced proficiency in Microsoft 365: Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Strong organisational skills with the ability to juggle executive priorities and operational workstreams simultaneously.
Demonstrated experience with vendor negotiation, contract management, and procurement.
Excellent communication skills — able to represent leadership with professionalism and clarity in all written and verbal interactions with internal teams and external stakeholders.
Able to work with minimal supervision, anticipate what is needed before being asked, and take full ownership of outcomes.
Ability to handle sensitive and confidential information with the utmost discretion.
High degree of initiative, follow-through, and professional presence.

Preferred Qualifications

Experience in a technology, AI, or fast-growth studio or start-up environment.
Familiarity with project management tools (Asana, Monday.com, Notion, or Jira).
Knowledge of AI productivity tools (Microsoft Copilot, ChatGPT, or similar).
Experience supporting board-level communications or investor relations.
Project Management certification (PMP or equivalent).
Experience supporting ISO, SOC 2, or similar compliance and audit processes.

If you are in South Bangalore, you have a locational advantage.

Why This Role at Finiteloop

We are seeking a hands-on Executive Assistant and Admin Operations Manager who keeps the organisation moving with the same rigour we bring to our client work. You will be embedded at the centre of the studio — working alongside the founding team and leadership to ensure that operations, communications, and logistics are handled with precision, discretion, and care. You will help the studio run at its best, from managing executive priorities to building the operational foundations that let everyone else focus on the work, bringing both organisational sharpness and the judgment to know what actually needs to be done.

We are also honest about what we value. Have a look at our culture code at https://finiteloop.ai/culturecode and evaluate your fitment in our environment.

Pay: From ₹300,000.00 per year

Application Question(s):

Are you willing to undergo a background check, in accordance with local law/regulations?
Our clients will be deep tech startup and we have to thrive in a dynamic, challenging environments that will need quick turnarounds. Are you flexible with your working hours?
Initiative, Humility, Trust and Excellence are our core values. Will you be able to practice these values at Finiteloop?

Work Location: In person

Quick apply

Refine Your Search

facilities assistant jobs in karnataka

EA, Admin and Operations

Workplace Coordinator

Senior QA Automation Engineer

Project Management Staffing

Assistant Physical Education Director

Digital Adoption Consultant (Client Onboarding) - 19609

Assistant Manager – South (Sales)

Assistant Manager – Talent Management & Operations

Senior Associate

Corporate Banking Operations - Assistant Manager

Senior Manager - Legal (L - 19533)

Senior Manager - DevOps

AM- Housekeeping

Account Manager, Enterprise - EMEA

Office Assistant

Human Resource and Administration Executive

Procurment Sourcing Assistant Manager

1970747-Lead Assistant Manager

Senior DevOps Engineer

Business / Operational Audit - Assistant Vice President

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