Malleswaram Bengaluru Karnataka Secretary Jobs – 131 Open Jobs Today

Assistant Manager - Admin
Cushman & Wakefield —Bengaluru, Karnataka
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Commuter assistance
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Office & Site Admin
Regal Engineers & Contractors Pvt ltd —Bengaluru, Karnataka
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2h
Personal Secretary to Managing Director
saptagiri University —Bengaluru, Karnataka
- ₹18,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant to Managing Director
Marysadan Projects Pvt Ltd —Bengaluru, Karnataka
- Full-time
- Administrative experience
- Organisational skills
- In-person
- Commuter assistance
- Food provided
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Personal Assistant
Irish Taylor —Bengaluru, Karnataka
- From ₹3,00,000 a year
- Email
- Hybrid work
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Paid time off
- Paid sick time
Quick apply
2d
Front Office / Admin Executive (BD004)
WebStack Academy (WSA) —Bengaluru, Karnataka
- Social media management
- Research
- Presentation skills
7d
HR and Office Admin
Bridgestone Business Solutions —Jayanagar, Bengaluru, Karnataka
- From ₹25,000 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- Human resources
Quick apply
SOCIAL MEDIA CUM ADMIN ASSISTANT
ST.JOHNS SCHOOL —Hebbal Kempapura, Bengaluru, Karnataka
- ₹10,023.93 - ₹25,000.00 a month
- Full-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick apply
10d
Personal Secretary to CEO
Evolve Digital —Bangalore G.P.O., Bengaluru, Karnataka
- ₹18,000 - ₹22,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Paid time off
- Paid sick time
Quick apply
Legal & Company Secretary
Maxwell Energy System Pvt Ltd —Bengaluru, Karnataka
- Full-time
- Bachelor's degree
- Communication skills
Quick apply
Executive Secretary to Managing Director
Universal Flexibles Pvt Ltd —Whitefield, Bengaluru, Karnataka
- ₹19,000 - ₹24,000 a month
- Full-time
- English
- Microsoft Office
- Administrative experience
- Health insurance
- Paid time off
Quick apply
Company Secretary
xponentiate —Bengaluru, Karnataka
- Full-time
Quick apply
Semi Qualified Company Secretary
Pinnacle Enterprises —Bengaluru, Karnataka
- ₹30,000 - ₹35,000 a month
- Full-time
- English
- Analysis skills
- Bachelor's degree
Quick apply
Admin Assistant
Kushi services —Ramamurthy Nagar, Bengaluru, Karnataka
- From ₹22,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Health insurance
Quick apply
HR/Office Administrator
Marutee Design & Engg Pvt Ltd —Bengaluru, Karnataka
- ₹15,000 - ₹30,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
13d
Administrative Assistant
SBM Offshore —Bengaluru, Karnataka
- English
- Microsoft Office
- Administrative experience
Office Administrator
Mouser Electronics —Bengaluru, Karnataka
- Full-time
- Microsoft Office
- Analysis skills
- Bachelor's degree
Executive Assistant/Admin
CoRover —Bengaluru, Karnataka
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Administrator/Receptionist
Sri Chaitanya Techno School —Kudlu Gate Hosur Road, Karnataka
- ₹20,000 - ₹25,000 a month
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
Personal Assistant
Rubenius —Bengaluru, Karnataka
- Full-time
- Microsoft Office
- Bachelor's degree
- Business Administration

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Assistant Manager - Admin

Cushman & Wakefield -
Bengaluru, Karnataka

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Job details

Full-time

Benefits

Commuter assistance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Office

Full job description

Job Title

Assistant Manager - Admin

Job Description Summary

Job Description

1. Role Title & Purpose

Suggested Title:

Project Site Coordinator – Commercial & Logistics
OR Project Commercial & Admin Executive (Site-Based)

Role Purpose:
To ensure smooth, cost-effective, and timely execution of project activities by managing vendors, logistics, local services, documentation, and basic commercial processes in close coordination with the project, admin, finance, and EHS teams.

2. Key Responsibilities

A. Vendor Management

Maintain and regularly update the vendor database for local suppliers, transporters, service providers, and hotels.
Identify, evaluate, and develop new vendors as per project requirements (e.g., cranes, trucks, fabrication, local material suppliers).
Collect and compare quotations, ensuring vendor compliance with company standards (quality, safety, legal, and commercial terms).
Support vendor onboarding (basic documentation, rate finalization, and sharing scope of work).
Monitor vendor performance (timeliness, quality of service, responsiveness) and escalate recurring issues to the Project Manager.

B. On-Ground Project Coordination

Act as the on-site commercial & admin contact for the Project Team.
Participate in daily site coordination meetings to understand work schedules, resource needs, and constraints.
Make quick, pragmatic decisions on local arrangements (transport, hotel, material movement) within pre-approved budgets and guidelines.
Coordinate between project engineers, admin, vendors, and logistics partners to avoid delays and ensure continuity of work.
Support resolution of operational issues (e.g., delayed vehicles, no-show drivers, hotel booking errors) by arranging alternatives promptly.

C. Material Handling & Logistics Planning

Plan daily and weekly schedules for movement of materials to and from the site in coordination with the construction and admin teams.
Organize loading and unloading activities, ensuring availability of manpower, equipment (cranes, forklifts), and safe working conditions.
Optimize vehicle usage (trip planning, route planning, consolidation of loads) to control logistics costs.
Track incoming and outgoing materials, maintain basic records (challans, delivery notes), and coordinate with stores/warehouse if applicable.
Liaise with the admin/construction teams to ensure that required materials, tools, and consumables are available as per project timelines.

D. Coordination with Transporters & Service Providers

Liaise daily with transporters, crane operators, truck providers, and other local service partners for scheduling and resource allocation.
Confirm bookings, share site access details, time windows, and safety requirements with all vendors.
Monitor punctuality and service quality; manage rescheduling in case of project changes or delays.
Handle basic issue resolution with transporters (billing disputes, overtime, waiting charges) in coordination with the project and finance teams.

E. Hotel & Travel Arrangements

Identify suitable hotels/guest houses for OEM engineers, project staff, and visiting personnel (considering proximity, safety, and company policies).
Negotiate room rates, meal plans, and other services to achieve cost savings while maintaining comfort and safety standards.
Coordinate bookings, check-ins/check-outs, and handle extensions or modifications based on project needs.
Maintain records of occupants, duration of stay, and associated costs for MIS and billing purposes.

F. Daily Staff Transport & Local Mobility

Assess daily transport requirements for staff, OEM engineers, and visitors in coordination with the Admin team.
Negotiate rates and finalize arrangements with local transport providers (cabs, buses, etc.).
Prepare and manage daily transport plans (pickup/drop timings, routes, vehicle allocation).
Ensure reliability and punctuality of transport services and manage contingencies (backup vehicles, alternative providers) where needed.

G. Billing, Approvals & Finance Coordination

Collect vendor invoices and local bills (transport, hotel, crane, miscellaneous local purchases).
Verify bills against agreed rates, approved work orders, and actual services delivered.
Coordinate with the Project Team to obtain necessary approvals before submitting bills to Finance.
Prepare basic cost summaries for site-level expenses and support Finance in timely bill processing and payment.
Maintain orderly records of bills, approvals, and payment status for audit and reference.

H. Documentation & MIS Reporting

Maintain systematic documentation of all site commercial and logistical activities, including:
- Vendor database and contact details
- Rate agreements / quotations
- Material movement logs
- Transport plans and usage records
- Hotel booking details and occupancy records
- Approved bills and payment status
Prepare periodic MIS reports (daily/weekly/monthly) for the Project Manager, including:
- Logistics utilisation and costs
- Vendor performance and issues
- Hotel and transport expenditure
- Key risks, constraints, and improvement opportunities
Ensure documents are archived correctly and are easily retrievable for audits or reviews.

I. Safety & EHS Compliance

Work closely with the EHS (Environment, Health & Safety) Manager to ensure:
- Transporters, crane operators, and service providers comply with site safety rules.
- Proper PPE usage, safe lifting operations, and secure loading/unloading practices.
- Vehicles and equipment used on site meet safety and regulatory requirements.
Help communicate safety instructions and site rules to vendors and drivers.
Report safety incidents, near-misses, or non-compliance to the EHS Manager and Project Manager promptly.
Support EHS in basic documentation relevant to logistics and contractor safety (permits, checklists, etc.).

3. Required Skills & Competencies

Operational Coordination: Strong ability to manage multiple vendors, activities, and timelines simultaneously.
Negotiation & Cost Awareness: Skilled in negotiating rates and terms for hotels, transport, and services while maintaining quality.
Communication & Stakeholder Management:
- Clear communication with project, admin, finance, and EHS teams.
- Ability to manage vendors and resolve conflicts professionally.
Decision-Making: Capable of making quick, pragmatic decisions on ground within defined limits and escalating when needed.
Documentation & Basic Commercial Knowledge:
- Comfortable with handling bills, approvals, and basic commercial documentation.
- Proficiency in MS Office (Excel, Word, email) for reporting and records.
Safety Mindset: Awareness of safety requirements for construction sites and logistics operations; willingness to enforce compliance.
Local Market Knowledge: Understanding of local transport, hotel, and supplier ecosystem (advantageous for negotiation and quick sourcing).

INCO: “Cushman & Wakefield”

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secretary jobs in malleswaram bengaluru karnataka

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