Pune Maharashtra Front office Jobs – 150 Open Jobs Today

Senior Admin Specialist - Pune
Keywords Studios —Pune, Maharashtra
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
Back Office Co-ordinator
Parakh Agro Industries Ltd —Pimpri-Chinchwad, Maharashtra
- ₹24,664.03 - ₹29,731.12 a month
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
12d
GRE
MEGHAVI WELLNESS PRIVATE LIMITED —Undri, Pune, Maharashtra
- ₹23,000 - ₹40,000 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
- Flexible schedule
Quick apply
OPD Receptionist
Galaxy Care Multispeciality Hospital —Pune, Maharashtra
- Full-time
- Computer skills
- Communication skills
13d
Office Manager
Space Saturn Product And Services Private Limited —Pimpri-Chinchwad, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Customer service
- Microsoft Office
Quick apply
Back Office Executive
Unitech enterprises —Pimpri-Chinchwad, Maharashtra
- ₹15,000 - ₹30,000 a month
- Part-time
- English
- Master's degree
- Bachelor's degree
Quick apply
Back Office Coordinator
Space Saturn Product And Services Private Limited —Pimpri-Chinchwad, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
Back Office Executive
THE BURGER CHEFS LTD —Pimpri-Chinchwad, Maharashtra
- ₹15,000 - ₹25,000 a month
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
Quick apply
5d
Front Desk & Admin Executive for realestate at koregoan park
Empower Solutions —Pune, Maharashtra
- ₹10,158.42 - ₹35,861.42 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
9d
Admin cum Receptionist
Sumeet Fire Engineers Pvt Ltd —Deccan, Pune, Maharashtra
- ₹9,190.88 - ₹24,540.25 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Quick apply
Guest Service Associate-Front Office
Marriott International, Inc —Pune, Maharashtra
- Full-time
- 12th Pass
- Supervising experience
3d
Back Office Assistant
Zenith Bio Chemical Industries Private Limited —Pimpri-Chinchwad, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Office
- Data entry
- In-person
Quick apply
Office Admin
Astranova Biotech Pvt Ltd —Pimpri-Chinchwad, Maharashtra
- ₹18,646.95 - ₹28,488.57 a month
- Part-time
- Customer service
- Administrative experience
- Organisational skills
- Cell phone reimbursement
- Flexible schedule
Quick apply
Receiptionist - Head Office
VALENTINA INDUSTRIES LIMITED —Kothrud, Pune, Maharashtra
- ₹12,000 - ₹15,000 a month
- Full-time
- Customer service
- Administrative experience
- Data entry
Quick apply
Tele Caller Executive
Wadekar ENT n gynaec hospital —Pune, Maharashtra
- ₹16,771.36 - ₹19,123.49 a month
- Part-time
- Sales
- Customer service
- Bachelor's degree
- Health insurance
- Cell phone reimbursement
Quick apply
Front Desk Receptionist
Clear Skin Private Limited —Kharadi, Pune, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- English
- In-person
- Diploma
- Health insurance
Quick apply
8h
Receptionist (Pune - Night Shift, 13 hours duty)
Crown Veterinary Services Pvt Ltd —Kalyani Nagar, Pune, Maharashtra
- ₹25,000 - ₹37,000 a month
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
Front Desk Receptionist
sai spacecon india pvt ltd —Pune, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
Back office work
Nyati Technologies —Pimpri-Chinchwad, Maharashtra
- ₹10,647.28 - ₹30,999.21 a month
- Full-time
- Customer service
- Administrative experience
- Organisational skills
- Flexible schedule
Quick apply
AsstMgr-Front Desk
Marriott International, Inc —Pune, Maharashtra
- Full-time
- No experience needed
- Administrative experience
- 12th Pass

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Senior Admin Specialist - Pune

Keywords Studios -
Pune, Maharashtra

Quick apply

Job details

Full-time

Qualifications

Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Document management systems
MBA
Communication skills

Full job description

About the Role

We are looking for a seasoned Admin Specialist to anchor our operations in Pune. With a decade of experience, you will be the backbone of our office — ensuring smooth day-to-day administration, supporting leadership, and driving operational efficiency across the organization. The candidate shall be handling the front desk / reception of Helpshift Office, Pune.

Critical Functions

1. Office & Facility Management

Oversee end-to-end office operations including vendor coordination, AMC contracts, housekeeping, and security
Manage facility upkeep, space planning, and infrastructure maintenance across Pune premises
Ensure a safe, functional, and productive work environment at all times
Assist in planning and executing fire drills, emergency evacuation procedures, and crisis response protocols to ensure employee safety and regulatory compliance

2. Executive & Leadership Support

Manage senior leadership calendars, travel itineraries, and board meeting logistics
Handle confidential correspondence and documentation with the highest level of discretion
Coordinate executive visits, client meetings, and offsites end-to-end

3. Procurement & Vendor Management

Source, evaluate, negotiate, and manage vendor relationships for office supplies, travel, events, and IT peripherals
Track budgets, process purchase orders, and ensure timely payments and renewals
Maintain a preferred vendor list and conduct periodic performance reviews

4. Employee Experience & Onboarding Support

Coordinate new hire setup — ID cards, seating, assets, system access, and admin onboarding checklists
Support employee engagement activities, town halls, and internal events
Act as the first point of contact for employee admin queries and facility requests

5. Travel & Accommodation Coordination

Plan and book domestic and international travel — flights, hotels, visa processing, and local transport
Ensure policy compliance and cost optimization across all travel bookings
Maintain travel records and assist employees with reimbursement documentation

6. Compliance & Records Management

Maintain statutory registrations, company licenses, and all official documentation
Ensure timely renewals and liaise with legal, finance, and government bodies as needed
Implement document management systems and maintain audit-ready records

7. Admin Budgeting & Cost Control

Prepare and track the annual admin budget across facilities, travel, and procurement
Analyse spend patterns, identify cost-saving opportunities, and report monthly to the operations head
Benchmark admin costs against industry standards and drive continuous improvement

Requirements

What We're Looking For

5 to 7 years in administration, preferably in an IT product or tech services company
Strong command over vendor negotiations, facility management, and procurement processes
Proficient in MS Office (mandatory) , Google Workspace (preferable)
Excellent communication, stakeholder management, and problem-solving skills
Graduate in any discipline; MBA or PG Diploma in Management preferred
Ability to multitask, prioritize independently, and operate with minimal supervision
High attention to detail and a proactive, ownership-driven mindset

Benefits

Daily Free Meals - onsite

Worker's insurance
Paid Time Offs
Other employee benefits to be discussed by our Talent Acquisition team in India.

Helpshift embraces diversity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, religion, national origin, citizenship, marital status, veteran status, or disability status.

Privacy Notice

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice.

Role Information: EN

Studio: Helpshift

Location: Asia Pacific, India, Pune

Area of Work: Player Engagement

Service: Engage

Employment Type: Full Time, Permanent

Working Pattern: In Office

Quick apply

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