Senior Transportation Accounting Coordinator
Transportation Accounting | Billing | Carrier Settlements | Financial Administration | Revenue Support
Hiring: 1 Position
Location: Mohali, Punjab, India
Shift: Permanent North American Shift
Experience Level: 3 to 5 years (Not an Entry-Level Position)
About Flashbee Connect
Flashbee Connect is a Canadian freight brokerage and logistics company providing transportation solutions throughout Canada and the United States.
We specialize in refrigerated, expedited, dedicated, cross-border, and time-sensitive transportation services.
We are seeking an experienced transportation accounting professional to support our brokerage accounting operations.
The successful candidate will work closely with operations, carrier management, customer service, and leadership teams to ensure accurate billing, carrier settlements, reconciliations, documentation control, and financial administration.
This is not a general accounting position.
Transportation accounting experience is mandatory.
Position Purpose
The primary responsibility of this role is to ensure that every load is billed accurately, every carrier is paid correctly, all supporting documentation is maintained properly, and financial records remain accurate and audit-ready.
In addition to day-to-day accounting responsibilities, the successful candidate must demonstrate the ability to grow into a future finance and revenue assurance leadership role as the company continues to scale.
Key Responsibilities
Accounts Receivable
- Process customer invoices accurately and on time.
- Verify PODs and supporting documentation before invoicing.
- Ensure all required shipment documents have been received.
- Track customer payments and remittance information.
- Maintain customer aging reports.
- Follow up on outstanding receivables.
- Assist with collection activities and payment inquiries.
- Resolve customer billing discrepancies.
- Maintain accurate customer billing records.
Accounts Payable & Carrier Settlements
- Review carrier invoices and settlement packages.
- Verify carrier rates against rate confirmations.
- Verify accessorial charges and supporting documents.
- Process carrier settlements accurately and on schedule.
- Resolve carrier invoice discrepancies.
- Maintain vendor payment records.
- Coordinate with operations regarding missing paperwork or disputed charges.
Transportation Financial Administration
- Verify load profitability information.
- Audit load files for billing completeness.
- Verify detention, layover, TONU, lumper, refrigeration, and accessorial charges.
- Assist with identifying missed billing opportunities.
- Review settlement accuracy before payment release.
- Support month-end closing activities.
- Assist with financial reconciliations.
- Maintain audit-ready shipment files.
Reporting & Data Management
- Maintain billing reports.
- Maintain accounts receivable aging reports.
- Maintain carrier payment reports.
- Support profitability reporting.
- Prepare routine operational and financial reports for management.
- Assist with data cleanup and record accuracy initiatives.
Administrative Responsibilities
- Maintain customer records and financial files.
- Maintain carrier payment documentation.
- Update accounting systems and supporting spreadsheets.
- Organize electronic records and shared drives.
- Monitor accounting email inboxes and respond promptly.
- Support management with special projects and reporting requirements.
Required Qualifications
Experience Requirements
- Minimum 3 years of continuous transportation accounting, logistics accounting, freight brokerage accounting, or trucking industry accounting experience.
- Experience working within freight brokerage, trucking, 3PL, logistics, or transportation organizations.
- North American transportation industry experience is mandatory.
Industry Knowledge
Strong understanding of:
- Freight brokerage billing
- Transportation accounting
- Accounts receivable
- Accounts payable
- Carrier settlements
- POD requirements
- Rate confirmations
- Accessorial billing
- Detention and layover charges
- Customer invoicing
- Freight documentation
- Cross-border transportation billing processes
Technical Skills
- QuickBooks Online or similar accounting software
- Microsoft Excel
- Outlook
- Transportation Management Systems (TMS)
- CRM systems and reporting tools
Professional Skills
- Excellent spoken and written English.
- Strong numerical and analytical skills.
- Exceptional attention to detail.
- High level of accuracy and organization.
- Strong time management skills.
- Ability to work independently with minimal supervision.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication and follow-up skills.
- High level of professionalism, integrity, and confidentiality.
Growth Potential Requirements
We are seeking individuals who demonstrate the potential to grow beyond transactional accounting responsibilities.
The ideal candidate will possess:
- Curiosity to understand how transportation operations impact profitability.
- Desire to learn financial analysis and reporting.
- Ability to identify process improvement opportunities.
- Strong problem-solving abilities.
- Interest in understanding customer profitability and margin performance.
- Ability to think beyond data entry and transactional processing.
- Desire to take ownership of outcomes rather than simply completing tasks.
- Continuous learning mindset.
- Leadership potential for future advancement opportunities.
Performance Expectations & KPIs
Billing Performance
- Invoice accuracy: 99.5% or higher.
- Customer billing completed within 24 hours of receiving PODs.
- Zero duplicate invoices.
- Complete shipment documentation prior to billing.
Accounts Receivable
- Customer aging reports maintained weekly.
- Collection follow-ups completed on schedule.
- Payment discrepancies resolved promptly.
Accounts Payable
- Carrier settlements processed accurately and on time.
- Zero duplicate carrier payments.
- Settlement discrepancies identified before payment release.
Documentation & Controls
- Audit-ready load files maintained.
- Complete documentation records.
- Strong compliance with company procedures.
- High accuracy across all accounting records.
Professional Development
- Demonstrate increasing understanding of transportation operations.
- Demonstrate increasing understanding of profitability drivers.
- Identify process improvement opportunities.
- Show readiness for future advancement into transportation finance and revenue assurance responsibilities.
Who Should Apply
Only candidates with a minimum of six years of continuous transportation, freight brokerage, logistics, or trucking accounting experience should apply.
Candidates whose accounting experience comes primarily from manufacturing, retail, banking, healthcare, construction, or other non-transportation industries will not be considered.
We are looking for professionals who want to build a long-term career in transportation finance and grow alongside a rapidly expanding North American logistics organization.
Please Do Not Apply If
- You do not have a minimum of 3 years of continuous transportation or logistics accounting experience.
- Your experience is primarily in manufacturing, retail, banking, healthcare, construction, hospitality, telecom, IT, or other non-transportation sectors.
- You have never worked for a trucking company, freight broker, freight forwarder, logistics provider, or 3PL.
- You are looking for a training position.
- You are not comfortable working permanent North American business hours.
- You are unable to communicate professionally in English with North American customers, carriers, and team members.
We are seeking experienced transportation professionals who can contribute immediately and grow into future transportation finance leadership positions within Flashbee Connect.
Pay: ₹60,000.00 per month
Work Location: In person
