Kolkata West Bengal Facility management Jobs – 170 Open Jobs Today

Assistant Manager - Administration
Medhavi Skills University —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
1d
Assistant Manager
Mahindra & Mahindra Ltd —Kolkata, West Bengal
- Bachelor's degree
- Diploma
1h
Manager - HR & Admin
Mrig Fashion —Kolkata, West Bengal
- ₹35,000 - ₹45,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- Master's degree
Quick apply
5d
WE’RE HIRING | INTERNATIONAL SALES TEAM LEADER
DWC Technologies Pvt Ltd —Rajarhat, Kolkata, West Bengal
- ₹30,000 - ₹60,000 a month
- Weekend availability
- Sales
- English
- Business development
- Commuter assistance
- Food provided
Quick apply
4h
Personal Assistant cum Admin
Baid and Company —Ballygunge Circular Road, Kolkata, West Bengal
- ₹20,000 - ₹40,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- In-person
Quick apply
Sales & Marketing Manager B2B
ELEQUIP TOOLS PVT LTD —Kolkata, West Bengal
- Up to ₹22,000 a month
- Full-time
- Sales
- English
- 12th Pass
- Commuter assistance
- Cell phone reimbursement
Quick apply
Student Counsellor
Study Alpha Academy —Beadon Street, Kolkata, West Bengal
- ₹7,000 - ₹25,000 an hour
- Full-time
- Bachelor's degree
- Recruiting
- In-person
Quick apply
8d
Front Office Associate
Webskitters Technology Solutions Pvt. Ltd —Kolkata, West Bengal
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Paid sick time
Quick apply
2d
Customer Service Representative
NMB Communication Pvt Ltd —Kolkata, West Bengal
- ₹10,000 - ₹25,000 a month
- Full-time
- Customer service
- English
- Computer skills
- Paid time off
- Paid sick time
Quick apply
Regional Sales Manager
Subhasree Projects —Kolkata, West Bengal
- Management
- English
- Microsoft Office
Quick apply
Senior Interior Designer
Fabdiz —Rajarhat, Kolkata, West Bengal
- ₹65,000 - ₹80,000 a month
- Full-time
- AutoCAD
- Project management
- Presentation skills
- Cell phone reimbursement
- Flexible schedule
Quick apply
Guest House Executive
Naturo Health Matters Pvt Ltd —Dam Dam, West Bengal
- ₹12,000 - ₹15,000 a month
- Full-time
- Hospitality
- Customer service
- Business development
- Flexible schedule
Quick apply
6d
Operation Associate
ZORRRO DELIVERY —Kolkata, West Bengal
- ₹12,000 - ₹15,000 a month
- Full-time
- Microsoft Word
- Business development
- Bachelor's degree
Quick apply
Assistant Professor: Marketing/Finance/HR/SCM/Digital Marketing
Brainware University —Kolkata, West Bengal
- Email
- Doctoral degree
- Research
- Finance
Laravel Developer
Excellis IT Pvt Ltd —Salt Lake, Kolkata, West Bengal
- ₹30,000 - ₹45,000 a month
- Full-time
- Software troubleshooting
- JavaScript
- In-person
- Paid time off
Quick apply
7d
Senior Associate (Accounting Advisory Services)
Grant Thornton INDUS —Kolkata, West Bengal
- Full-time
- Hybrid work
- Microsoft Office
- Finance
- Analysis skills
- Health insurance
- Cell phone reimbursement
School Marketing Executive
Aditya Group Of Institutions —Barasat, West Bengal
- ₹15,000 - ₹18,000 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- In-person
Quick apply
13d
Sales Associate
Marriott International, Inc —Kolkata, West Bengal
- Full-time
- Hospitality
- 12th Pass
- Supervising experience
Digital Marketing Specialist
SPECTRAA EYE HOSPITAL —Madhyamgram, Kolkata, West Bengal
- From ₹20,000 a month
- Full-time
- Budgeting
- In-person
- Hospital experience
Quick apply
Project Engineer-E3-Mechanical-Design Engineering
Tata consulting engineers —Kolkata, West Bengal
- Engineering
- Project management
- Bachelor's degree

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Assistant Manager - Administration

Medhavi Skills University
Kolkata, West Bengal

Quick apply

Job details

Full-time
₹30,000 - ₹40,000 a month
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Vendor management
Procurement
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Office management
MBA
Communication skills
Negotiation
Office experience

Full job description

We are looking for an organized, proactive, and detail-oriented Assistant Manager – Administration to manage day-to-day administrative and facility operations. The role will be responsible for ensuring smooth office functioning, coordinating with vendors and service providers, managing facilities, and supporting employees and management with administrative requirements.

Key Responsibilities

1. Office & Facility Management

Manage day-to-day office administration and ensure smooth functioning of the workplace.
Monitor housekeeping, security, pantry, maintenance, and other facility services.
Ensure proper upkeep, cleanliness, safety, and hygiene of office premises.
Coordinate office seating, workstations, meeting rooms, and other facilities.
Handle office repairs, maintenance, and service requirements.

2. Vendor Management

Coordinate with vendors and service providers for office-related requirements.
Obtain quotations, negotiate rates, and support vendor selection.
Monitor vendor performance and ensure timely delivery of services.
Maintain vendor records, contracts, and service agreements.
Verify vendor invoices and coordinate for timely processing of payments.

3. Procurement & Inventory

Manage procurement of office stationery, pantry supplies, housekeeping materials, and other administrative items.
Maintain inventory and stock records.
Monitor consumption and ensure timely replenishment.
Coordinate with vendors for purchase orders and deliveries.
Maintain proper documentation for purchases and assets.

4. Employee Support

Handle employee administrative queries and provide timely support.
Coordinate employee onboarding requirements such as seating, access cards, stationery, and other facilities.
Support employee engagement activities and internal events.
Coordinate travel, accommodation, transportation, and other administrative arrangements when required.

5. Documentation & Compliance

Maintain administrative records, contracts, licenses, bills, and other documentation.
Ensure compliance with company policies and applicable statutory requirements related to administration and facilities.
Maintain records for security, fire safety, AMC, insurance, and other facility-related requirements.
Prepare regular administrative reports and MIS.

6. Travel & Event Coordination

Coordinate domestic and international travel arrangements for employees and management, when required.
Arrange transportation, accommodation, meetings, conferences, and corporate events.
Support management meetings, town halls, employee events, and other company activities.

7. Budget & Cost Control

Assist in preparing and monitoring the administration budget.
Track administrative expenses and identify opportunities for cost optimization.
Ensure expenses are within approved budgets and company policies.

8. Team Coordination

Supervise and coordinate with housekeeping, security, office support staff, and other administrative personnel.
Allocate responsibilities and monitor service quality.
Address operational issues and ensure timely resolution.

Required Skills

Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Good vendor negotiation and coordination skills.
Strong problem-solving and decision-making abilities.
Good knowledge of MS Office, especially Excel, Word, and PowerPoint.
Ability to manage multiple priorities and work under deadlines.
Strong attention to detail and documentation skills.
Professional attitude and ability to interact confidently with employees, vendors, and senior management.

Qualification

Graduate degree in any discipline.
MBA/PG Diploma in HR, Administration, Facilities Management, or a related field will be an advantage.

Experience

4–7 years of experience in administration, facilities, office management, or a related function.
Experience in vendor management, procurement, facility operations, and employee support preferred.

Key Competencies

Administration & Facility Management
Vendor Management
Procurement & Inventory Management
Budget Management
Event & Travel Coordination
Team Management
Communication & Stakeholder Management
Problem Solving
Planning & Organization

Key Performance Indicators (KPIs)

Smooth and uninterrupted office operations.
Vendor performance and service quality.
Timely procurement and invoice processing.
Inventory accuracy and cost control.
Employee satisfaction with administrative services.
Compliance with safety and administrative policies.
Effective management of administrative budgets and expenses.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

facility management jobs in kolkata west bengal

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