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Vetting Programme Manager

V.Group -
Chennai, Tamil Nadu

Apply Now

Job details

Permanent

Qualifications

Analysis skills
Quality assurance
Presentation skills
Data analytics
Communication skills

Full job description

Vacancy No

VN16017

Employment Type

Permanent

Location Country

India

Work Location

Chennai

Who are V?

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

The Vetting Programme Lead holds overall accountability for the strategic leadership, governance, performance oversight, and continual improvement of all Vetting-related activities managed within the Operations Support Centre (OSC) across all Business Units (BU’s).
The role acts as the senior-most Vetting focal point within the OSC, providing expert leadership and operational direction to Vetting Leads, Vetting Officers, Fleet Cells, and senior stakeholders on all matters relating to:
- SIRE 2.0 inspections
- RightShip performance
- Oil Major relationships
- Vessel acceptance and rejection management
- Commercial vetting exposure
- OCIMF compliance readiness
- Vetting risk management
- Inspection preparedness and escalation management
The Vetting Programme Lead shall ensure vessels managed by the Company are presented to Oil Majors, charterers, and external stakeholders in a commercially acceptable condition, minimizing the risk of vessel rejection, commercial exposure, repeat observations, or reputational impact.
The role is additionally responsible for establishing a proactive, risk-based vetting culture across all BU’s through effective governance, performance analysis, stakeholder engagement, coaching, and continual improvement initiatives.
All Vetting Leads / Vetting Managers shall report operationally into the Vetting Programme Lead.

Key Responsibilities and Tasks

Safety & Operational Excellence

Safety, operational integrity, and commercial assurance remain the highest priority within the Vetting function.
The Vetting Programme Lead shall:
Promote a strong and proactive Vetting and HSSEQ culture across all BU’s.
Ensure vessels are operated, maintained, and presented to Oil Majors in accordance with:
- OCIMF expectations
- SIRE 2.0 requirements
- RightShip expectations
- Charterer requirements
- Company standards
Ensure vetting risks with potential commercial exposure are identified, escalated, and mitigated proactively.

Vetting Governance & Leadership

Provide strategic leadership and governance to all Vetting Leads and Vetting Officers across the OSC.
Ensure consistent execution of Vetting processes, standards, and deliverables across all BU’s.
Establish clear operational expectations, review mechanisms, and quality controls for Vetting activities.
Conduct periodic governance reviews with Vetting Leads on:
- Vessel readiness
- SIRE performance
- RightShip performance
- Oil Major concerns
- Commercial exposure
- Repeat observations
- Rejection trends
Ensure Vetting teams maintain strong operational discipline and deliver flawless service support to internal and external stakeholders.
Drive continual improvement initiatives across the Vetting function.

Oil Major & Commercial Vetting Management

Act as the primary escalation point for all critical Vetting matters involving:
- Oil Major concerns
- Vessel rejection
- Vetting disputes
- High-risk observations
- SIRE inspection concerns
- RightShip exposure
Maintain strong professional relationships with:
- Oil Majors
- OCIMF stakeholders
- RightShip representatives
- Charterers
- Owners
- External Vetting stakeholders
Ensure concerns raised by Oil Majors are addressed promptly and professionally.
Oversee responses relating to:
- Vessel rejection
- Observation closure
- Commercial acceptance
- Vetting recovery actions
Ensure all rejection cases are investigated, tracked, and corrective actions implemented to prevent recurrence.
Maintain oversight of all vessel exposure risks prior to commercial presentation.

SIRE 2.0 & RightShip Oversight

Maintain overall oversight of:
- SIRE planners
- RightShip inspection planners
- Vessel inspection readiness
- Inspection performance trends
Ensure vessels are proactively prepared for:
- SIRE inspections
- RightShip inspections
- Commercial screening
Review high-risk vessels and support Vetting Leads in determining vessel readiness prior to inspection exposure.
Ensure robust pre-inspection risk reviews are carried out using:
- ShipSure
- PSC performance
- Defects
- Incidents
- Open findings
- Crew matrix concerns
- Historical observations
Ensure repeated observations, inspector trends, and inspection company trends are analyzed and circulated proactively.

Oversight of Vetting Operational Deliverables

Provide oversight and assurance for all Vetting operational deliverables completed by Vetting Leads and Vetting Officers, including:
- PIQ completion
- Officers Matrix reviews
- OCIMF repository management
- Certificate validation and uploads
- Photograph management
- PSC and incident uploads
- HVPQ / Q88 support
- SIRE inspection coordination
- Observation management
- RightShip submissions
- GHG verification support
- Vetting statistics and reporting
Ensure:
- Accuracy of submissions
- Timeliness of deliverables
- Zero-error mindset
- Strong quality assurance controls
- No commercial delays due to Vetting-related deficiencies

Vetting Risk Management

Develop and maintain a risk-based Vetting oversight model across all BU’s.
Monitor fleet exposure relating to:
- PSC performance
- SIRE observations
- RightShip safety score
- Repeat deficiencies
- High-risk incidents
- Crew matrix concerns
Open defects
Provide risk-based recommendations to Fleet Managers and BU leadership regarding:
- Vessel exposure
- Inspection postponement
- Commercial risk mitigation
Ensure all high-risk vessels are escalated appropriately.

Stakeholder Management

Act as the senior Vetting representative for the OSC.
Maintain effective engagement with:
- Fleet Managers
- BU Leadership
- HSSEQ Teams
- Technical Teams
- Marine Teams
- Owners
- Charterers
- Oil Majors
Participate in senior management reviews and strategic discussions relating to fleet Vetting performance.
Provide regular Vetting performance insights and strategic updates to the Head of OSC.

Reporting & Performance Analysis

Develop and maintain Vetting dashboards, performance metrics, and trend analysis across all BU’s.
Analyze:
- Repeated observations
- Oil Major concerns
- Rejection trends
- Inspection performance
- PSC trends
- RightShip exposure
Ensure lessons learnt and improvement initiatives are communicated effectively across the organization.
Provide monthly Vetting performance reviews to senior leadership.

Compliance & Assurance

Ensure Vetting activities remain aligned with:
- OCIMF requirements
- SIRE 2.0 expectations
- RightShip requirements
- Industry best practices
- Internal HSSEQ standards
Support preparation for:
- TMSA reviews
- Internal audits
- External audits
- Client reviews
Liaise closely with HSSEQ leadership to ensure alignment between Vetting and HSSEQ objectives.

Development & Continual Improvement

Identify opportunities for improvement within:
- Vetting systems
- Inspection readiness
- Reporting frameworks
- Digital tools
- Commercial assurance processes
Support development of:
- Vetting playbooks
- Guidance documents
- Best practice circulars
- Lessons learnt bulletins
Mentor and develop Vetting Leads and Vetting Officers to build long-term capability within the OSC.

Interal Interfaces

Head of Operations Support Centre
Vetting Leads
Vetting Officers
Fleet Managers
Marine Operations Team
Technical Compliance Team
HSSEQ Team
Pre-Fixture Team
BU Leadership Teams
Shipboard Senior Officers

External Interfaces

Oil Majors
RightShip
Charterers
Vessel Owners
Inspectors
Classification Societies
External Auditors
Port State Authorities
OCIMF
Q88
P&I Clubs

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

Strong maritime operational background with extensive experience in Vetting, Marine Operations, HSSEQ, or Fleet Management.
Overall experience is not less than 5 years in Vetting / Marine Assurance / Fleet Operations roles,
More than 2 years of experience as,
- Vetting Lead or Vetting Manager
- Fleet Manager
- HSSEQ Manager or HSSEQ Lead
- Marine Assurance Lead
Extensive knowledge of:
- SIRE 2.0
- OCIMF requirements
- RightShip requirements
- Oil Major expectations
- Tanker / Bulk carrier commercial assurance processes
Strong understanding of:
- ISM Code
- ISPS Code
- MARPOL
- SOLAS
- TMSA
- DryBMS
- PSC regimes
Proven experience managing high-risk Vetting matters, vessel rejection cases, and stakeholder escalations.
Strong leadership, decision-making, and stakeholder management skills.
Strong analytical capability with ability to assess commercial and operational risk.
Excellent communication and presentation skills.
Experience engaging with multinational and multicultural teams.
Strong working knowledge of:
- OCIMF Portal
- Q88
- RightShip Portal
- Vetting analytical tools

Desirable

Sailing experience as:
- Chief Officer or Master on Tankers/Bulk Carriers, OR
- Senior Marine Engineer with relevant operational exposure.
Previous experience interacting directly with:
- Oil Majors
- Charterers
- External inspectors
- Vetting authorities
Recognized Incident Investigation qualification.
Experience supporting:
- TMSA audits
- Commercial assurance programs
- Fleet performance governance
Strong data analytics and performance reporting capability.

Applications Close Date

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