INTERNATIONAL TELECOMMUNICATION UNION
ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems.
ITU applies a zero-tolerance policy against all forms of harassment. ITU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply to become a part of the organization. Achieving gender balance is a high priority for ITU.
Study Group Assistant
Vacancy notice no: 2405
Sector: TSB
Department: SPD
Country of contract: India
Duty station: New Delhi
Position number:
Grade: G5
Type of contract: Short-term
Duration of contract: 6 months
Recruitment open to: External
Application deadline (Midnight Geneva Time): 28 September 2026
ORGANIZATIONAL UNIT
The Telecommunication Standardization Bureau (TSB) fulfills the objectives of the Union relating to telecommunication standardization, by providing secretariat support to groups studying technical, operating and tariff questions and facilitating the adoption of Recommendations in these areas with a view to standardizing telecommunications and information technology on a global basis. In order to achieve these objectives, the Telecommunication Standardization Bureau works in accordance with the instructions of the World Telecommunication Standardization Assemblies (WTSA), Telecommunication Standardization Study Groups and the Telecommunication Standardization Advisory Group. TSB, headed by an elected Director, provides the technical, administrative and logistic support for the assemblies and for the meetings of the groups mentioned.
Within the Telecommunication Standardization Bureau (TSB), the Study Groups and Policy Department (SPD) is responsible for the development of standards, international numbering resources, bridging the standardization gap, and policies guiding ITU-T and the maintenance of its relevant position in the global standardization arena. It oversees the implementation of the WTSA Action Plan, and is responsible for identifying emerging technologies and analysing technology trends in order to advise membership on emerging standardization developments. The Department is also responsible for the Bureau's human resources and finance.
The Telecommunication Standardization Bureau (TSB) fulfills the objectives of the Union relating to telecommunication standardization, by providing secretariat support to groups studying technical, operating and tariff questions and facilitating the adoption of Recommendations in these areas with a view to standardizing telecommunications and information technology on a global basis. In order to achieve these objectives, the Telecommunication Standardization Bureau works in accordance with the instructions of the World Telecommunication Standardization Assemblies (WTSA), Telecommunication Standardization Study Groups and the Telecommunication Standardization Advisory Group. TSB, headed by an elected Director, provides technical, administrative and logistic support for the assemblies and for the meetings of the groups mentioned.
The Study Groups and Policy Department (SPD) is responsible for facilitating, managing and supporting the work of the ITU-T study groups in the development of global telecommunication standards (ITU-T Recommendations) and other documents and databases related to standardization. It provides the counsel and secretariat for the Sector's study groups, focus groups and other ad hoc groups. Particular attention is given to "Bridging the Standardization Gap", i.e., to strengthen the participation of developing countries in the standards making process. The Department maintains close relations with the ITU Radiocommunication and Telecommunication Development Sectors and takes part in their work as required. Likewise, it cooperates with other global standards organizations such as ISO and IEC as well as recognized industry forums and consortia.
The Study Group Assistant provides administrative and logistical support to the work of the secretariat under the supervision of the Study Group Advisor responsible for the supervision and coordination of the Study Group Administrative Assistants, and in close collaboration with the Counsellor(s) responsible for one or more specific study group or other working group. To this end, the duties to be performed are as follows:
- Provides support to ITU-T Members and meeting participants; registers and processesdocuments for meetings, including TSB Circulars and Collective Letters. Publishes formal andinformal documents (Contributions, TDs, working documents, Liaison statements, draftRecommendations, etc.) using DMS/gDoc.2, SharePoint, the Work Programme database andinformal FTP area.
- Assists in preparing meeting reports. In coordination with the Translation service, alignsdocuments in the six official languages of the Union when needed. Ensures that the latestinformation is available between and during meetings via the ITU website.
- Assists meeting participants in accessing electronic documents and remote participationsystems.
- Assists with editorial work in preparation of ITU-T publications; prepares new/revisedRecommendations, Supplements, amendments and corrigenda for prepublication andediting.
- Processes other publications to their final versions. Where necessary, ensures alignment between publications in the six official languages of the Union.
- Provides advice, suggestions and secretarial and administrative services to the Counsellor, ITU-T Members and meeting participants; captures and processes texts, drafts letters as directed. Provides statistical reports and lists of specific documents before and after meetings. Processes questionnaires; examines, registers and publishes replies.
- Answers queries, receives and assists visitors. Maintains lists/details of meeting participants and other contacts. Keeps up to date the electronic and physical filing of the study group or other working group.
- Coordinates logistical support for virtual meetings and other meetings held away from the duty station, including liaising with the host organization(s).
- Provides feedback on tools and processes for their improvement as necessary.
- Performs other duties as required, including replacing staff in a similar function during absences and performing administrative support for ITU-T Assemblies.
Applying Expertise; Effective Communication; Learning and Knowledge Sharing; Organizational Commitment; Results-Focused, and; Teamwork and Collaboration.
Analysis, Judgement and Decision Making
Client and Service Orientation
Innovation and Facilitating Change
Planning and Organising
Knowledge of computer applications for Word and data processing, web publishing/content management, email and office automation. In addition, knowledge of specialized ITU tools and applications would be an advantage (gDoc.2/DMS, Work Programme, DPM, MyMeetings, etc.).
Education:
Complete secondary education with a diploma OR complete equivalent technical or commercial studies with a diploma. For internal candidates, obligatory schooling in combination with ten years of qualifying experience may be accepted in lieu of complete secondary education with a diploma for promotion or rotation purposes. Completion of the ITU-T A.1 online training course would be an advantage.
Experience:
At least five years of experience in the field of the post. (A maximum of three years of studies in the field of the post and in a recognized school may replace the required experience on the basis of one year of education for one year of experience.) Experience in the use of computer equipment for Microsoft Office applications (e.g. Word, Excel, PowerPoint, Internet applications and Access databases).
Languages:
Knowledge of English at advanced level. Knowledge of other official languages of the Union (Arabic, Chinese, French, Russian, Spanish) would be an advantage.
INFORMATION ON RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the ITU career website. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. ITU uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. Messages originating from a non ITU e-mail account - @itu.int - should be disregarded. ITU does not charge a fee at any stage of the recruitment process.
