Who are we?
Cell Tech Inc. is one of the largest service providers for the K-12 sector in the US. Our commitment to innovation drives us to develop cutting-edge solutions that empower our clients. To achieve this, we build and utilize proprietary software focused on automation and user-friendliness. As our company grows, so does our team!
About the Role:
Cell Tech Inc. is seeking a detail-oriented and market-savvy Strategic Sourcing & Procurement Specialist to manage end-to-end procurement of computer hardware, warehouse supplies, and workshop parts, with a strong focus on sourcing from vendors in China. This role owns the full order lifecycle — from vendor identification and RFQ through customs clearance, delivery, and payment — while continuously forecasting inventory needs and keeping pricing competitive and compliant. The ideal candidate is comfortable working across time zones with a US-based team and balances hands-on negotiation skills with rigorous inventory forecasting and compliance oversight.
Key Responsibilities
Sourcing & Vendor Management
- Source computer parts, hardware components, and warehouse supplies to meet inventory and operational needs.
- Maintain and continuously update a master vendor list, including vendor qualifications, legal/compliance status, and export documentation — with a specialized focus on China-based suppliers.
- Build and manage vendor relationships; serve as the primary point of contact for vendor follow-ups and issue resolution.
- Create and issue Requests for Quotation (RFQs), compare vendor pricing, and negotiate favorable terms on cost, lead time, and quality.
Procurement Operations
- Manage purchasing activity through the company's procurement application/system, ensuring accurate records of orders, approvals, and vendor communications.
- Own the full lifecycle of each order — sourcing, quoting, purchasing, customs clearance, shipping, receipt, and final reconciliation.
- Coordinate with the accounting team to ensure vendor payments are made on time and align with agreed terms.
- Coordinate with the sales team to align procurement activity with client-facing part resale needs.
Inventory Planning & Forecasting
- Monitor current inventory levels across all workshop/office locations for both warranty and non-warranty parts.
- Forecast upcoming parts and hardware needs based on usage trends, workshop demand, and historical consumption.
- Establish and maintain reorder points across all workshop locations to prevent stockouts or overstocking.
- Track inventory and pricing data on a weekly and monthly basis, keeping records current and audit-ready.
Pricing, Market Analysis & Resale
- Monitor market trends and pricing shifts for computer parts and hardware to ensure the company secures the right price from vendors.
- Maintain and adjust markup/resale pricing for parts sold to clients, ensuring competitiveness without overcharging.
- Regularly benchmark vendor pricing against current market rates and adjust sourcing strategy accordingly.
Compliance, Customs & Logistics
- Ensure all vendors comply with relevant legal, export, and import requirements, particularly for shipments originating in China and destined for the US.
- Track and apply current tariff schedules and shipping regulations; ensure proper certificates and documentation accompany each shipment.
- Liaise with customs brokers/agents to resolve clearance issues and prevent shipment delays.
- Maintain documentation to demonstrate vendor and shipment compliance for audits or reviews.
Cross-Functional Collaboration
- Work closely with the US-based team to align sourcing timelines with operational and client demands.
- Partner with accounting on payment scheduling, invoice reconciliation, and vendor payment terms.
- Partner with sales to understand client part requirements and resale pricing expectations.
Qualifications
Required:
- 2+ years of experience in procurement, strategic sourcing, or supply chain management (IT hardware or technical parts sourcing strongly preferred).
- Demonstrated experience sourcing from and negotiating with vendors in China.
- Working knowledge of customs procedures, import/export compliance, tariffs, and shipping regulations for US-bound goods.
- Experience with procurement software/applications and inventory tracking tools (e.g., Excel/spreadsheets required; ERP or procurement platform experience a plus).
- Strong negotiation skills with a track record of securing competitive pricing.
- Comfortable working with US-based colleagues across time zones.
Preferred:
- Experience in IT hardware, computer parts, or technical equipment resale/distribution.
- Familiarity with warranty vs. non-warranty parts management.
- Mandarin language proficiency (helpful, not required) for vendor communication.
- Experience forecasting inventory/reorder points across multiple sites or locations.
Skills:
- Strong analytical and forecasting ability
- Excellent vendor relationship management
- Detail-oriented with strong follow-through on documentation and compliance
- Comfortable managing multiple concurrent orders and vendor relationships
- Clear communicator across sourcing, sales, and accounting functions
What Success Looks Like
- Vendor list and compliance documentation are current, accurate, and audit-ready.
- Reorder points are set and inventory rarely runs into stockouts across workshops.
- Pricing stays competitive with market trends — clients aren't overcharged, and the company isn't overpaying vendors.
- Shipments consistently clear customs without avoidable delays.
- Vendor payments are processed on time with no disruption to sourcing relationships.
Shift Timing - US Shift
