Executive Administrative Assistant
Elite Butlers —Lower Parel, Mumbai, Maharashtra
- ₹15,00,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- AI
Quick apply
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Executive Assistant to Director
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Executive Assistant to Managing Director
CENTURY FABRICS PVT LTD —Prabhadevi, Mumbai, Maharashtra
- Up to ₹30,000 a month
- Full-time
- Up to 50% travel
- Administrative experience
- Bachelor's degree
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Quick apply
Office Assistant
Paradise Nutrition —Nariman Point, Mumbai, Maharashtra
- ₹18,000 - ₹24,000 a month
- Full-time
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Back Office Assistant
Ganpat Metals Pvt. Ltd —Grant Road, Mumbai, Maharashtra
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Quick apply
Urgent Opening for Office Admin
JADE by Monica & Karishma —Prabhadevi, Mumbai, Maharashtra
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- Schematics
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14d
Executive Assistant to Director
UDS Architects LLP —Lower Parel, Mumbai, Maharashtra
- ₹28,000 - ₹45,000 a month
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Front Desk Receptionist
MY Pain Clinic Global —Bandra West, Mumbai, Maharashtra
- From ₹40,000 a month
- Full-time
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1d
Admin Assistant
Silicon Interfaces —Mahalaxmi, Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
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- Health insurance
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Quick apply
Executive Assistant to Director
ideal crew technology —Bandra West, Mumbai, Maharashtra
- ₹50,000 - ₹70,000 a month
- Full-time
- Administrative experience
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Quick apply
Admin Executive
Station Satcom Pvt Ltd —Andheri, Mumbai, Maharashtra
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- Full-time
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1d
Admin Executive
GDS Media —Lower Parel, Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
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- Microsoft Word
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Quick apply
1d
Executive Assistant to Director
Multimet Overseas —Mumbai District, Maharashtra
- ₹14,799.23 - ₹30,000.00 a month
- Full-time
- Administrative experience
- Organisational skills
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Quick apply
11d
Admin Executive
InfoWryt Solutions LLP —Nariman Point, Mumbai, Maharashtra
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Word
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- Microsoft Office
Quick apply
Executive Assistant to Managing Director
Mehta Tubes Ltd —Opera House, Mumbai, Maharashtra
- ₹25,000 - ₹4,00,000 a month
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Quick apply
Sr. Executive/ Asst. Manager- Admin
Sharda Consultants —Kurla West, Maharashtra
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21h
Admin. Coordinator – Logistics (Part-Time & Hybrid)
Vaswani Inc —Mumbai, Maharashtra
- ₹3,80,000 - ₹5,00,000 a year
- Part-time
- Microsoft Word
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Quick apply
HR & Admin Executive
Western Chemical Industries Private Limited —Grant Road, Mumbai, Maharashtra
- ₹50,000 - ₹1,00,000 a month
- Full-time
- Human resources
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Quick apply
Admin And Front Office Executive
Dudhwala Group —Mumbai Central H.O, Mumbai, Maharashtra
- ₹30,000 - ₹45,000 a month
- Full-time
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ADMIN – SECRETARY
NSS Hill Spring International School —Tardeo, Mumbai, Maharashtra
- Microsoft Powerpoint
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Executive Administrative Assistant

Elite Butlers
Lower Parel, Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹15,00,000 a year
11 days ago

Qualifications

Microsoft Office
Administrative experience
AI
Communication skills
Senior leadership
Office experience

Full job description

Executive Administrative Assistant

Location: Lower Parel, Mumbai | On-Site
Experience: 4–7 Years
Function: Executive Assistance | Administration | Workplace Operations

About the Role

We are looking for a highly organised, proactive, polished, and resourceful Executive Administrative Assistant to support senior leadership while ensuring the smooth and efficient functioning of day-to-day office operations.

The ideal candidate will be someone who understands the desired outcome, thinks ahead, connects the dots, and takes complete ownership rather than waiting for detailed instructions. The role requires strong organisational skills, professional communication, discretion, attention to detail, and the ability to manage multiple priorities with composure.

Candidates with experience in Executive Assistance, Personal Assistance, Corporate Administration, Workplace/Office Operations, Hospitality Operations, or Butler Services will be considered. Candidates from premium hospitality or Butler backgrounds with strong administrative and operational capabilities are particularly welcome.

Key Responsibilities

1. Executive Support

Manage calendars, meetings, appointments, priorities, and follow-ups.
Coordinate domestic and international travel, itineraries, bookings, and logistics.
Handle executive correspondence, presentations, reports, and documentation.
Coordinate with senior stakeholders, clients, partners, vendors, and internal teams.
Anticipate requirements and ensure timely follow-through on commitments and action items.
Maintain confidentiality and exercise sound judgement while handling sensitive information.

2. Office & Administrative Operations

Oversee smooth day-to-day office administration and workplace operations.
Coordinate with vendors, service providers, facility teams, and external partners.
Manage office supplies, maintenance, housekeeping, and other workplace requirements.
Maintain accurate records, trackers, schedules, and administrative documentation.
Support meetings, events, visitors, and other office-related requirements.
Identify gaps in existing processes and implement more efficient ways of working.

3. Workplace & Operations Coordination

Ensure the workplace remains organised, professional, well-maintained, and operationally efficient.
Coordinate multiple requirements simultaneously while maintaining a high level of attention to detail.
Proactively follow up with stakeholders to ensure timely completion of tasks.
Troubleshoot operational issues and identify practical solutions.
Build and maintain strong working relationships with internal teams and external service providers.

4. Technology & Process Improvement

Effectively use digital tools, productivity platforms, and modern workplace technologies.
Utilise AI tools to improve productivity, communication, documentation, research, and administrative efficiency.
Identify opportunities to automate repetitive tasks and simplify workflows.
Adapt quickly to new systems, technologies, and ways of working.

What We’re Looking For

Strong sense of ownership and accountability.
Proactive approach with the ability to anticipate requirements.
Excellent organisational and follow-through skills.
Strong attention to detail.
Ability to bring solutions rather than simply highlight problems.
Excellent verbal and written communication skills.
Professional, confident, and warm personality.
Ability to manage multiple priorities in a fast-paced environment.
Comfortable working closely with senior leadership and diverse stakeholders.
Strong interpersonal skills and professional presence.
Respectful and courteous approach towards people at all levels.
Adaptable, resourceful, and comfortable with changing priorities.
Willingness to learn and adopt new technologies and processes.

Preferred Background

4–7 years of relevant experience in Executive Assistance, Personal Assistance, Corporate Administration, Workplace Operations, Office Administration, or Hospitality Operations.
Candidates from premium hospitality, Butler, or high-touch service backgrounds are welcome.
Experience supporting senior leadership or handling high-profile stakeholders will be an advantage.
Strong proficiency in MS Office / Google Workspace.
Familiarity with modern productivity tools and AI platforms.
Strong administrative, coordination, and operational capabilities.

Ideal Candidate

The ideal candidate should demonstrate maturity, self-awareness, curiosity, professionalism, and a strong sense of responsibility.

You should be someone who can bring structure without being rigid, maintain high professional standards while remaining approachable, and take initiative to ensure things are completed efficiently.

Quick apply

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administration jobs in lower parel mumbai maharashtra

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