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Tendering Executive

M. r. electricals -
Nagpur, Maharashtra

Quick apply

Job details

Permanent | Full-time
₹10,075.81 - ₹32,509.61 a month

Benefits

Provident Fund
Health insurance
Life insurance
Food provided
Paid sick time

Qualifications

Microsoft Word
Microsoft Excel
Business development
Electrical experience
Bachelor's degree
Organisational skills
Computer skills
B.E.
Diploma
Communication skills

Full job description

Job Description – Electrical Tendering Executive

Position: Electrical Tendering Executive
Department: Tendering & Business Development
Location: Nagpur
Experience: 3–8 Years (Electrical EPC / Infrastructure Industry Preferred)
Qualification: Diploma / B.E. Electrical, Graduate with relevant tendering experience, or equivalent qualification

Job Summary

M. R. Electricals (Project Division) is seeking a detail-oriented and proactive Electrical Tendering Executive responsible for managing the complete tendering process from tender identification to bid submission. The candidate should possess strong skills in reading and understanding tender documents, preparing technical and commercial bid documentation, compiling eligibility criteria, preparing PQR compliance, coordinating with OEMs and internal departments, and ensuring timely submission of bids.

The ideal candidate should have excellent computer skills, strong documentation abilities, and experience in Government, Semi-Government, Utility, Infrastructure, Electrical, Smart City, NHAI, Railways, PWD, and EPC tenders.

Key Responsibilities1. Tender Identification & Analysis

Search and monitor tender portals such as GEM, CPPP, NHAI, Railways, PWD, Smart City, MSEDCL, and other Government Departments.
Download and review tender documents, corrigenda, amendments, and addendums.
Study complete tender documents including NIT, eligibility criteria, technical specifications, BOQ, GCC, SCC, and contract conditions.
Prepare detailed tender summary sheets highlighting key requirements, risks, and submission timelines.
Identify critical clauses, deviations, penalties, liquidated damages, EMD, BG, and qualification requirements.

2. PQR (Pre-Qualification Requirement) Compliance

Thoroughly review eligibility and qualification criteria.
Prepare PQR compliance statements and checklists.
Identify required work completion certificates, turnover requirements, financial criteria, OEM authorizations, technical experience, and statutory documents.
Coordinate internally and externally to arrange supporting documents.
Maintain updated records of project credentials and eligibility documents.

3. Documentation & Bid Preparation

Prepare complete technical bid documentation as per tender requirements.
Compile company credentials, work completion certificates, purchase orders, client certificates, balance sheets, GST documents, registrations, declarations, undertakings, and affidavits.
Maintain tender document checklists to ensure 100% compliance.
Organize and maintain digital records of all tender documents.
Ensure proper document indexing, pagination, and submission format compliance.

4. Technical & Commercial Coordination

Coordinate with estimation, project, purchase, accounts, and management teams for required inputs.
Coordinate with OEMs for:
Authorization letters
Technical datasheets
LM79 / LM80 reports
BIS certificates
Test reports
Product compliance documents
Follow up for quotations and technical clarifications.
Support preparation of commercial offers and cost sheets.

5. Drafting & Official Communication

Draft professional letters, declarations, undertakings, and tender-related correspondence.
Draft emails to clients, OEMs, consultants, and government departments.
Prepare pre-bid queries and clarification requests.
Maintain records of all official communications.
Coordinate submission of additional information requested by clients.

6. E-Tendering & Submission

Upload tender documents on GEM, CPPP, and various e-tendering portals.
Ensure timely online submission of bids.
Verify DSC functionality and portal compliance requirements.
Coordinate physical submissions wherever required.
Maintain tender submission registers and records.

7. Tender Tracking & MIS

Maintain tender status tracker.
Track bid submission dates, opening dates, corrigenda, and result announcements.
Prepare weekly and monthly tender MIS reports.
Maintain database of submitted tenders, success ratios, and pending actions.
Archive completed tender files systematically.

Required Skills

Strong knowledge of Government and EPC tendering procedures.
Ability to read and interpret complete tender documents independently.
Excellent understanding of PQR and eligibility criteria.
Strong documentation and compliance management skills.
Excellent computer proficiency including:
MS Excel
MS Word
PDF Editing Software
Google Drive / Document Management
E-Tendering Portals
Good drafting and business communication skills.
Strong attention to detail and organizational abilities.
Ability to work under strict submission deadlines.

Preferred Industry Experience

Candidates having experience in the following sectors will be preferred:

Electrical EPC Projects
Utility Shifting Projects
Street Lighting Projects
Substation Projects
HT/LT Electrification
Façade Lighting Projects
Smart City Projects
NHAI Projects
Railways
PWD & Government Infrastructure Projects

Pay: ₹10,075.81 - ₹32,509.61 per month

Benefits:

Food provided
Life insurance
Paid sick time
Provident Fund

Work Location: In person

Quick apply

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