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HR Executive

ING STUDIO PRIVATE LIMITED -
Mohali, Punjab

Quick apply

Job details

Full-time
₹20,000 - ₹25,000 a month
6 hours ago

Benefits

Provident Fund

Qualifications

Microsoft Excel
B.Com
Microsoft Office
Master's degree
Bachelor's degree
BBA
Human resources
Business Administration
Human Resources
Manufacturing
Diploma
MBA
Communication skills
Office experience

Full job description

Job Title: HR & Admin Executive

Reports To: Business Operations Manager / Managing Director
Position Type: Full-time
Location: Head Office (HQ)
Primary Objective: To manage the entire employee lifecycle across office, factory, and site divisions, while ensuring a highly organized, cost-efficient, and friction-free corporate head office environment.

Core Responsibilities1. End-to-End Human Resource Management

Talent Acquisition: Source, screen, and interview candidates for technical site roles, factory positions, and design executives based on approved hiring requests.
Onboarding & Offboarding: Manage formal employee documentation, reference checks, offer letter issuance, and standard exit protocols.
Attendance & Leave Governance: Audit the biometric or application-based attendance logs for all 20 office executives and coordinate with factory/site supervisors to compile field rosters.
Payroll Coordination: Calculate monthly payroll inputs, deductions, and performance bonuses, and pass verified data sheets to the Finance department on time.
Labor & Statutory Compliance: Coordinate with external consultants to ensure smooth compliance with mandatory employee regulations (like PF, ESIC, and local labor laws) for the core workforce.

2. Soft Office Administration

Facility & Workplace Housekeeping: Supervise cleaning staff and maintain a professional, neat, and client-ready head office presentation at all times.
Asset & Stationery Sourcing: Monitor and procure office supplies, printing materials, pantry items, and IT hardware, keeping overhead costs lean.
Travel & Expense Verification: Organize travel bookings for senior management or site visits, and verify executive travel allowance claims before approval.
Vendor & Utility Management: Coordinate with office landlords, internet providers, utility companies, and maintenance technicians to ensure zero operational downtime.
Visitor Hospitality: Manage front-desk communication, greet visiting clients or vendors professionally, and route incoming inquiries to the right verticals.

Candidate Profile & Experience

Education: Bachelor’s degree in Human Resources, Business Administration (BBA/B.Com), or a related field. An MBA in HR or a Diploma in Personnel Management is a plus.
Experience: 2 to 3 years of blended experience handling both HR tasks and basic office administration in a fast-paced SME, interior design studio, or manufacturing setup.
Skills: Strong, empathetic communication style paired with professional firmness. High familiarity with MS Office tools (Excel, Word) and basic cloud-based HR/Attendance tools.
Working Mindset: Highly resourceful and execution-focused. Able to handle personal executive data discreetly while comfortably interacting with factory laborers and elite design teams alike.
Key Performance Indicators (KPIs)
Time-to-Hire Ratio: Filling open, approved technical or executive vacancies within defined timelines
Payroll Input Accuracy: Maintaining zero data errors in monthly attendance and leave submissions to the Finance team.
Admin Cost Optimization: Keeping office utility and supply expenses strictly within monthly budgeted targets.
On-Time Employee Resolution: Resolving internal team grievances or documentation issues within stipulated hours of logging.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

Quick apply

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