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Receptionist cum Office Assistant

Unicon Engineers -
Chinnavedampatti, Coimbatore, Tamil Nadu

Quick apply

Job details

Full-time
9 days ago

Benefits

Provident Fund
Health insurance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
ERP systems
Microsoft Office
Bachelor's degree
Phone etiquette
Diploma
Communication skills
Photocopying
Office experience

Full job description

Job Title: Receptionist cum Office Assistant
Department: Administration
Location: Chinnavedampatti, Coimbatore, Tamil Nadu
Reporting To: Admin Manager / HR Manager

Job Summary

The Receptionist cum Office Assistant is responsible for managing front office operations, attending visitors and calls, handling administrative tasks, maintaining office records, and supporting day-to-day office activities to ensure smooth business operations.

Key Responsibilities Reception Duties

Greet and assist visitors, clients, and vendors professionally.
Manage incoming and outgoing telephone calls.
Maintain visitor records and issue visitor passes.
Receive, sort, and distribute couriers, letters, and documents.
Handle inquiries and direct them to the appropriate departments.

Administrative & Office Support

Maintain office files, records, and documents.
Assist in preparing reports, letters, and other office correspondence.
Manage office supplies inventory and coordinate purchases.
Support meeting arrangements, including conference room bookings and refreshments.
Coordinate travel bookings, accommodation, and transportation when required.
Handle photocopying, scanning, printing, and filing activities.

Coordination Activities

Coordinate with internal departments for administrative requirements.
Follow up with vendors and service providers for office maintenance.
Assist HR and Accounts departments with routine administrative tasks.
Maintain employee attendance records and other office registers as assigned.

Required Qualifications

Any Bachelor's Degree or Diploma.
1–3 years of experience in Reception, Administration, or Office Assistance.
Freshers with good communication skills may also apply.

Required Skills

Good verbal and written communication skills.
Proficiency in MS Office (Word, Excel, Outlook).
Strong organizational and multitasking abilities.
Professional appearance and customer service attitude.
Basic knowledge of office administration and documentation.

Preferred Skills

Knowledge of ERP or office management software.
Ability to coordinate with multiple departments.
Good telephone etiquette and interpersonal skills.

Working Conditions

Full-time position.
Office-based role.
Working hours as per company policy.

Salary: As per company standards and experience.

Job Type: Full-time

Benefits:

Health insurance
Provident Fund

Work Location: In person

Quick apply

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