Coimbatore Tamil Nadu Executive assistant to managing director Jobs – 5 Open Jobs Today

Executive Assistant to Managing Director
INTICORE ENGINEERING PRIVATE LIMITED —Coimbatore, Tamil Nadu
- ₹45,000 - ₹55,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- MSW
- Health insurance
- Paid time off
Quick apply
4d
Personal Assistant
SIGMA PROCESS CONTROLS —Coimbatore, Tamil Nadu
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
9d
Assistant Manager Accounts
Motherhood Hospitals —Saravanampatti, Coimbatore, Tamil Nadu
- ₹20,000 - ₹32,000 a month
- Full-time
- Microsoft Excel
- ERP systems
- Finance
Quick apply
11d
Personal Assistant
Sahuwala Flour Mills —Ganapathy, Coimbatore, Tamil Nadu
- ₹17,000 - ₹20,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
- Health insurance
- Cell phone reimbursement
Quick apply
6d
Office Assistant
Adissia Developers Pvt. Ltd. —Coimbatore, Tamil Nadu
- ₹15,000 - ₹18,000 a month
- Full-time
- Sales
- Plumbing
- In-person
- Commuter assistance
- Health insurance
Quick apply
5d

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Executive Assistant to Managing Director
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Executive Assistant to Managing Director

INTICORE ENGINEERING PRIVATE LIMITED
Coimbatore, Tamil Nadu

Quick apply

Job details

Permanent | Full-time
₹45,000 - ₹55,000 a month
4 days ago

Benefits

Provident Fund
Leave encashment
Health insurance
Paid time off
Cell phone reimbursement
Flexible schedule
Paid sick time

Qualifications

Microsoft Powerpoint
Microsoft Word
MSW
Medicine
Microsoft Excel
B.Com
English
Master's degree
Tamil
Bachelor's degree
Business Administration
Secretarial work
Manufacturing
Diploma
MBA
Communication skills
Personal assistant experience
Time management

Full job description

Job Description – Executive Assistant to Managing Director

Position: Executive Assistant to Managing Director
Location: Coimbatore, Tamil Nadu
Department: MD’s Office / Administration
Reporting To: Managing Director
Employment Type: Full-Time | Permanent
Experience: 5–12 years as Secretary / Executive Assistant / Personal Assistant to MD or Director
Qualification: Any Graduate; MBA, B.Com., MSW, or Secretarial Diploma preferred

Role Summary

We are looking for a highly organized, professional, and trustworthy Secretary to the Managing Director to provide comprehensive executive and administrative support to the MD.

The role will be responsible for managing the MD’s calendar, meetings, correspondence, travel, confidential records, MIS reports, and coordination with internal and external stakeholders. The position will also ensure effective follow-up and execution of decisions and directives issued by the Managing Director.

Key Responsibilities

1. Executive & Calendar Management

Manage the MD’s daily calendar, appointments, meetings, and priorities.
Schedule and coordinate meetings with HODs, customers, vendors, banks, auditors, government officials, and other stakeholders.
Prepare meeting agendas, presentations, briefs, and supporting documents.
Record and circulate Minutes of Meetings (MOM).
Track action points and follow up with responsible departments until closure.

2. Communication & Correspondence

Draft professional letters, emails, notices, reports, presentations, and other official communications on behalf of the MD.
Handle incoming calls, emails, visitors, and correspondence requiring the MD’s attention.
Ensure timely communication of MD instructions to concerned departments.
Maintain professional communication with internal and external stakeholders.

3. MIS & Documentation

Prepare and maintain MIS reports, review reports, trackers, and executive summaries.
Maintain confidential files, records, agreements, correspondence, and important corporate documents.
Ensure proper documentation and retrieval of records related to the MD’s Office.
Support preparation of management review and business performance reports.

4. Stakeholder Coordination

Coordinate with Production, Quality, Engineering, Finance, HR, Purchase, Sales, IT, and other internal departments.
Liaise with customers, suppliers, banks, auditors, consultants, government authorities, and other external stakeholders.
Coordinate information and documents required by the MD for decision-making.

5. Meetings, Events & Corporate Support

Organize management meetings, Board meetings, review meetings, corporate events, and special programs.
Coordinate meeting rooms, hospitality, presentations, documents, and participant requirements.
Support official visits and executive hospitality arrangements.

6. Travel & Expense Management

Coordinate domestic and international travel arrangements, accommodation, transportation, and itineraries.
Prepare travel schedules and required documentation.
Maintain and coordinate executive expense statements and reimbursement documentation.
Ensure timely submission and reconciliation of expenses.

7. Follow-up & Execution

Maintain an MD Action Tracker for decisions, commitments, and pending activities.
Follow up with concerned HODs and employees on deadlines.
Provide regular status updates to the MD.
Escalate delays, critical pending actions, and issues requiring management attention.

8. Administrative & HR Support

Provide administrative support to the MD’s Office.
Assist HR and Administration with management-related activities whenever required.
Support preparation and circulation of management communications.
Maintain confidentiality of sensitive employee, business, financial, and management information.

Skills & Competencies

Excellent written and verbal communication skills in English and Tamil.
Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and calendar management.
Excellent organizational and time-management skills.
Strong documentation, coordination, follow-up, and reporting abilities.
Ability to manage multiple priorities and work under pressure.
Strong attention to detail and accuracy.
Professional appearance, conduct, and interpersonal skills.
High level of integrity, discretion, and confidentiality.
Strong stakeholder management and relationship-building skills.
Ability to work independently and anticipate the requirements of the Managing Director.

Preferred Profile

5–12 years of relevant experience as Secretary / Executive Assistant / Personal Assistant to MD, Director, or Senior Management.
Experience in a manufacturing / engineering industry will be an added advantage.
Candidates with strong exposure to management coordination, MIS, documentation, and executive administration are preferred.
Immediate or short-notice joiners preferred.
Candidates based in Coimbatore or willing to relocate to Coimbatore will be preferred.

Key Success Factors

The candidate will be expected to ensure:

Effective management of the MD’s schedule and priorities.
Timely communication and follow-up of management decisions.
Accurate and confidential handling of executive information.
Timely preparation of MIS, reports, MOMs, and presentations.
Professional coordination with internal and external stakeholders.
Closure of assigned action points within agreed timelines.

Pay: ₹45,000.00 - ₹55,000.00 per month

Benefits:

Cell phone reimbursement
Flexible schedule
Health insurance
Leave encashment
Paid sick time
Paid time off
Provident Fund

Work Location: In person

Quick apply

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